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Head Finance and Administration Job Opportunity - Uganda Youth Network (UYONET)

Organisation: Uganda Youth Network (UYONET)
Duty Station:  Kampala, Uganda
Reports to: Executive Director

About Us:
The Uganda Youth Network (UYONET) is a regional focused leading umbrella Youth CSO Network that works to mainstream young peoples’ engagement in development and governance processes in East Africa and beyond. UYONET was started in 2002 to respond to the increasing demand for a collective platform for research, training and policy advocacy for young people by young people. With a membership of 31 district networks constituted by over 147 youth organizations, UYONET has continued to be the apex of youth programming and designing appropriate interventions that respond to the needs of the youth across the region.

Job Summary: The Head Finance and Administration will be a strategic thought-leader, and report to the executive director (ED) and will occasionally act on behalf of the ED. The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources and development, administration, and IT. He/she will be will play a critical role in partnering with the senior leadership team in driving the strategy for UYONET. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact Youth leading organization.

Key Duties and Responsibilities:
Financial Management: 25 %
  • Ensure organisational compliance with finance practices
  • Lead development of financial plans, budgets and forecasts
  • Prepare financial statements and lead preparation of year end accounts
  • Produce monthly income and expenditure statements for UYONET and its donors and board
  • Monitor donor funded projects and provide accurate reporting
  • Review financial processes and procedures on an annual basis
  • Prepare accurate and timely financial reports for donors as required
  • Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases
Accounting Functions: 25 %
  • Ensure that accounting records and books of accounts are kept up to date and are in accordance with UYONET standards.
  • Maintain a computerised system for the UYONET expenditures
  • Ensure that all payments to supplies and/or projects are in accordance with relevant UYONET regulations and approved plans/budgets
  • Manage monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts
  • Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly
  • Ensure that bank reconciliation as well as debtors and creditors statements are done monthly
  • Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody
  • Annually review accounting timelines and processes to ensure accounts are being produced across our four offices in the most effective manner
Financial Controls and Risk Management: 15 %
  • Implement annual internal and external audit recommendations
  • Build capacity among your team to strengthen supervision by finance
  • Work with management to build a culture of values and transparency in finance
  • Oversee adherence to UYONET financial policies and procedures, and continuously improve systems and mitigate risks
  • Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Maximize income where possible and appropriate
  • Negotiate with Bank for lines of credit or other financial services as required and appropriate
  • Provide guidance and develop new tools and systems to strengthen risk management and with management team update the risk register monthly.
Operations, Human Resource Management and Development: 20 %
  • Overall responsibility for recruitment, perfomamance management and staff development. The head of Finance and Administration will also partner with ED and the rest of the management team to ensure that the focus remain on the organization’s mission while maintaining the culture that makes UYONET unique.
  • Together with the HR and Development Manager, Ensure UYONET complies with required insurances and certifications for effective operations management in Uganda
  • Provide line and performance management and oversight over the accountability wall, performance dashboard and all other internal accountability areas.
  • Develop mechanisms to ensure regular communication and planning of priorities takes place across teams
  • Provide training and coaching to the finance team and other staff as per organisational capacity building plans
  • Oversee induction of new staff (finance and other) to UYONET‘s finances, financial procedures and policies with support of your team
  • Uphold UYONET codes of conduct and staff policies at all times personally and within your team
Contribute to Strategy and Direction as part of the Senior Management Committee: 10 %
  • Contribute to strategic planning and organisational management as a member of the Senior management committee as a team player
  • Serve as a role model at all times, personally embodying UYONET’s mission and values for all staff, volunteers, and external audiences.
  • Create and maintain a values-based ethic across UYONET to ensure that the UYONET’s values, codes of conduct, policies and standards are understood clearly by all and adhered to in practice.
  • Support fundraising efforts
  • Review performance across all units, producing regular reports on Finance HR and Risk for Management committee and Board.
Other Duties: Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu may be taken.


Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree ideally with an MBA/CPA or related degree
  • Seven years of overall professional experience; ideally six-plus years of broad financial and operations management experience
  • The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
  • Ability to translate financial concepts to - and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • A track record in grants management
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
  • Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
  • A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • A multi-tasker with the ability to wear many hats in a fast-paced environment
  • Personal qualities of integrity, credibility, and dedication to the mission of UYONET.

How to Apply:
All suitably qualified and interested candidates should send their updated CVs and cover letters via Email to applications@uyonet.or.ug with the job title in the subject line.

Deadline: 29th January 2018

NB: Only shortlisted candidates will be contacted. If you do not hear from us by 31st March consider yourself unsuccessful.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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