Accounts and Administration Officer NGO Career Jobs – TechnoServe (TNS)

Organization: TechnoServe
Duty Station: Masaka,
Reports to: Senior
About US:
TechnoServe (TNS) is an
international non-profit international development organization founded in
1968. Its mission is to help entrepreneurial men and women break the cycle of
poverty by building businesses that create jobs, income, and economic
opportunities for their families, their communities, and their countries.
Job Summary: The Accounts
and Administration Officer manages the operational implementation &
oversight of the program development in the Field. The incumbent will be
responsible for procurement, payments, reporting, logistics & fleet
management, budgets & budget monitoring/burn rate calls, accurate financial
& management reporting and analysis, and ensuring compliance with
organization and Program requirements.
Key Duties and Responsibilities:
Finance & Administration:
  • Support procurement and coordinate
    pre-qualification of reputable & reliable supplier’s goods and
  • Ensure proper documentation of all finance,
    Administrative & Human resource records
  • Ensure the program is implemented with sound financial and administrative
    practices through efficient management of project funds and timely processing
    of payments
  • Tasked with the management of project funds;
    ensure that funds are disbursed in line with set activities/ budget and that accountabilities are submitted in
    a timely manner
  • Actively participate in annual budget
    preparation, mid-year reviews, monthly burn rate calls and ensure action
    points are implemented accordingly
  • Tasked with the preparation of daily cash
    reports and monthly cash needs to ensure availability of funds
  • Work in liaison with the program team to ensure
    that project work plans and financial planning are in sync
  • Preparation of fuel consumption reports and
    management of vehicles
  • Coordinate external/internal Audits and ensure
    implementation of agreed
  • Regular update of Asset register and engraving
    of assets. Regular Maintenance of assets to avoid breakdowns e.g.
    vehicles, computers, power backups etc.
Human Resource:
  • Provide coaching, direction, and leadership
    support to finance and
    admin personnel
  • Review staff monthly time sheets before
    approval by respective supervisors
  • Manage staff leave and ensure all leave forms
    are approved by Finance & Human Resource
  • Perform any other duties as assigned by the

Qualifications, Skills and Experience: 
  • The ideal candidate for the TechnoServe (TNS) Accounts and Administration
    Officer job opportunity should preferably hold a University degree in
    Accounting and part II qualification of any professional course ACCA, CPA
    is a MUST.
  • At least three years’ experience in a similar
    position with International NGO or development agencies.
Personal Competencies:
  • Integrity
    and honesty
    : Is widely
    trusted; seen as a direct, truthful individual; presents truthful
    information in an appropriate and helpful manner; keeps confidences;
    admits mistakes; does not misrepresent himself or herself for personal
  • Team
    Work/ Relationships:
    co-operatively and flexibly with other members of the team with a full
    understanding of the role to be played as a team member and/or leader, to
    achieve a common goal. Ability to build and maintain effective
    relationships and networks.
  • Learning
    takes advantage of opportunities to learn. Actively identifies new areas
    for learning; applies and shares new knowledge and skill appropriately.
  • Diversity/Inclusiveness: Demonstrates an understanding and
    appreciation for diversity and supports diversity efforts. Interacts
    effectively with and inclusively with people of all races, cultures,
    ethnicities, backgrounds, religions, ages, and genders.
  • Communication: Expresses ideas effectively in individual
    and group situations. Listens effectively; shares information, ideas and
    arguments; adjusts terminology, language and communication modes to the
    needs of the audience; ensures accurate understanding; acts in a way that
    facilitates open exchange of ideas and information; uses appropriate
    non-verbal communication.
  • Decision
    making/Problem Solving
    : Is
    able to analyze situations, diagnose problems, identify the key issues,
    establish and evaluate alternative courses of action and produce a
    logical, practical and acceptable solution. Is able to make effective
    decisions on a day-to-day basis, taking ownership of decisions,
    demonstrating sound judgement in escalating issues where necessary.
  • Results
    Oriented/ High Quality Deliverables:
    Stays focused on the efforts necessary to achieve quality results
    consistent with programmatic or departmental goals. Demonstrates the
    ability to achieve effective results; works persistently to overcome
    obstacles to goal achievement. Accomplishes tasks by considering all areas
    involved, no matter how small; showing concern for all aspects of the job;
    accurately checking processes and tasks.
  • Planning
    & Time Management:

    Establishes a course of action for self and/or others to accomplish a
    specific goal. Effectively plans, schedules, prioritizes and controls
    activities; identifies, integrates and orchestrates resources (people,
    material, information, budget, and/or time) to accomplish goals.
    Prioritizes work according to the program or department’s goals, not just
    own job responsibilities; manages own time effectively.
  • Business
    The ability to use
    information, ask the right questions and take decisions that make an
    impact on the overall business performance.
  • Computer
    : Demonstrates
    knowledge and ability to use specific computer programs or applications
    for own functional area. Has the ability to improve performance by
    integrating new and existing technology into the workplace.
  • Financial
    & Resource Management
    an important competency program staff must possess to enable them budget
    properly based on facts and change course when necessary, knowledge of
    finance to develop and manage budgets.
  • Internal
    Client Focus:
    Client Focus
    is based on the ability to understand the client’s needs and concerns in
    the short to long-term and to provide sound recommendations and/or
  • Compliance
    & Governance:

    Compliance with and knowledge of company policies, applicable legislation,
    grant requirements, donor contracts, the local labor code and tax laws.
How to Apply:
All suitably qualified and
interested candidates should send their applications via Email only to the
Human Resources Manager: Please include an updated resume,
cover letter and three professional references with the job title in the
subject line of your email and on the application letter.
Deadline:  2nd February 2018

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