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Grants Officer Jobs - Medical Teams International (MTI)

Job Title:        Grants Officer
Organization: Medical Teams International (MTI)
Duty Station: Kampala, Uganda
Report to: Snr. Manager Finance

About US:
Medical Teams International is an international Christian Organization with the mission of demonstrating the love of Christ to people affected by disaster, conflict and poverty. They provide humanitarian aid to people in need regardless of a person’s religious background, affiliation or experience.

Job Summary: The Grants Officer will be responsible for providing Administrative support for all grants at Medical Teams International-Uganda Country Office.  The functions shall include but not limited to maintaining grants records, schedules, organizing regular grants meetings, supporting program and finance team in processing proposals and agreements and other special projects reports. Functions as primary point of contact for Medical Teams International grant-related issues. The jobholder also ensures compliance with donor financial policies and procedures, tracks and codes MTI spending as per donor requirement, processes sub recipients quarterly funding requests. The incumbent will prepare and participate in annual audits, monitors banks balances and tracks internal spending records.

Key Duties and Responsibilities:  
·         Maintain an up-to date grants calendar including donor and sub-award reportingdeadlines, grant opening, reviews and closure.
·         Develop high quality funding proposals for specific projects by working in collaboration with Programme team, deliver proposals and budgets on time in accordance with the donor requirements.
·         Work closely with the Programme and Finance team to ensure reporting timelines are agreed and maintained and that quality consolidated narrative and financial reports are submitted on time and in-line with the donor requirements.
·         In close relationship with the Accountants monitor and address variances in finance reporting for all grants.
·         Liaise with Programme team to monitor deviations from the planned activities and agreed outputs for all grants and promptly report any deviations to mitigate any future risk.
·         Review MTI Policies and procedures to ensure adherence to all grants rules and regulations for different donors.
·         Coordinate and Participate in proposal development and identification of grants for possible applications.
·         Maintain all hard copies and electronic grant files on behalf of the organization.
·         Contribute to the business development process and help implement action plans to improve quality of the grant assessment, evaluation and administration services to help in developing proposals.
·         Ensure prior approvals are sought for all specific requirements as per donor requirements.
·         Participate on donor and stakeholder meetings and provide information about required key deliverables and strategies for implementation.
·         Ensures all routine financial and special donor reports are prepared for review and approval by Country Director prior to submission to donors.
·         Develops, implements systems, and monitoring procedures to ensure proper stewardship of funds.
·         Documents financial management and budget procedures, regular review and update grant management SOPs.
·         Maintain comprehensive internal controls on grant and financial management system, sub-contracts, and audit requirements
·         Works with Senior Manager Finance to review financial reports with Country Director.
·         Keeps accurate and complete financial records for each program.
·         Conducts regular field office visits and partners to ensure quality in all aspects of grant compliance.
·         Keeps accurate and complete financial records for each program.
·         Keeps the relevant staff informed about upcoming deadline on deliverable, thereby ensuring smooth completion of work responsibility throughout the life of a grant processes.
·         Coordinates and conducts compliance training sessions on organization policies and donor specific requirements.
·         Maintains current knowledge of local government and international institution requirements related to financial matters.
·         Works with the relevant stakeholder to ensure delivery of high quality funding submissions, reflecting outcomes focused programs.
·         Other duties as assigned


Qualifications, Skills and Experience: 
·         The incumbent must hold a University degree in Business Administration, Accounting & Finance, Progamme Planning and Management. Preferred Master’s degree. Professional certificate
·         At least three years’ progressive experience in Grants Management overseeing multi-donor project funds, project management preferably in health field.
·         Proven experience in Project Management, Financial Management and Budget Monitoring.
·         Familiarity with Grant management Procedures and Donors Relations.
·         Experience with International NGOs(USAID, UN agencies preferred)
·         Good knowledge of Proposal development, Financial and Budgeting management.
·         Good Knowledge of Project Management in Health Service Provision, Relief & Development (preferred)
·         Extensive knowledge of Generally Accepted Accounting Principles.
·         Grant management skills including Developing proposals and monitoring budgets implementation.
·         Ability to work in diverse assignment and respond to tight deadlines and changing priorities.
·         Ability to place attention to details and putting donor interest at forefront in programme implementation.
·         Good communication skills
·         Strong interpersonal skills and ability to collaborate with all departments within the organization.
·         Strong administrative skills in managing documentations and project funding information.
·         Ability to identify and evaluate possible risk and provide mechanism for mitigation of the identified risks.
·         Ability to develop and maintain strong relationship between MTI, donors and the different stakeholders.
·         Proficient in Microsoft Word & Excel, & financial management software programs
·         Ability to support Medical Teams International Calling
·         Ability to communicate effectively & professional both verbally and in writing
·         Ability to exercise considerable initiative
·         Ability to effectively present information and respond to questions from managers, employees and external clients.
·         Flexible, e.g., ability to handle multiple projects simultaneously
·         Detail oriented, e.g., ability to maintain accurate records
·         High degree of analytical skills.

How to Apply:
All interested applicants should hand deliver their application letters, updated CVs and professional references via E-mail only to; recruitmentug@medicalteams.org

Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as MS Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 2MB. Please clearly indicate in the subject line: Position and Location you are applying for. Please do not attach your Academic transcripts. They will be requested if you are shortlisted.

Deadline: 20th October 2017

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline



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