Head of Finance and Operations Career Opportunity – ADD International

Organisation: ADD
International
Duty Station: Kampala Uganda
About Add International:
ADD International’s goal is to support the disability movement in
Africa and Asia with the aim of bringing about lasting social and policy change
so as to promote disabled people’s rights and alleviate their social exclusion
and poverty. ADD has been working in Uganda since 1987, in partnership with
local disability activists and their organisations (DPO’s).
Job Summary: The Head of
Finance and Operations will provide day to day support to ADD International
Uganda in respect of Finance, Human Resources Administration, IT, Legal and
Office Administration. The Head of Finance and Operations is a member of the
Country Management Team and will provide strategic oversight for all aspects of
finance and operations.
Key Duties and
Responsibilities:  
Finance and Grant Management (45%)
  • Lead ADD International – Uganda budgeting
    and forecasting processes and ensure implementation of full cost recovery
    for all grants and contracts
  • Responsible for monitoring the cash flow
    into and out of the ADD International – Uganda bank accounts and submit
    cash requests to the UK office as needed in order to maintain liquidity
    requirements
  • Produce regular financial and management
    information to meet the needs of budget holders, the country management
    team and other stakeholders
  • Work closely with colleagues in country
    and outside to develop funding proposals and budgets
  • Lead on financial reporting to donors and
    donors’ compliance
  • Work closely with colleagues to assess the
    financial capacity of partners, develop appropriate sub granting
    agreements and review subsequent financial reports
  • Responsible for ensuring that ADD International
    – Uganda is compliant with all in country statutory requirements and meets
    all its obligations to the local authorities
  • Responsible for devising and adopting an
    effective and proportionate financial control framework to manage
    financial and operational risk
  • Actively promoteand implement Value for
    Money strategies across ADD International – Ugandaand participate in ADD’s
    VFM working group
  • Maintain appropriate accounting records
    and processes to meet all statutory and funder requirements and ensure
    that financial information is timely, accurate and complete
  • Responsible for keeping the data up to
    date in a timely manner in the organisation’s financial accounting
    software (PSF)
  • Provide support to those with budget
    management responsibilities to help them discharge their responsibilities
    effectively
  • Conduct internal audit visits to other ADD
    International country programmes as required
  • Any other duties which contribute to the
    smooth running of the ADD International – Uganda office which are
    delegated by a senior authority
Management and Compliance (20%)
  • As a Country Management Team Member,
    provide clear inspiring leadership that embodies ADD International’s core
    values
  • Under the supervision of the Country
    Director, ensure that individuals and teams are aligned to effectively
    deliver the ADD International – Uganda strategy
  • Develop systems to ensure the development
    of high performing teams through effective performance management and
    continuous development of individuals and teams throughout ADD International
    – Uganda
  • Ensure financial, HR and administrative
    policies and procedures are rigorously applied and reviewed as necessary
Human Resources Administration (15%)
  • Responsible for providing oversight of ADD
    International – Uganda Human Resource policies and procedures to ensure
    that ADD’s staff are effectively managed and developed. 
  • Ensure that adequate HR records are
    maintained and document all key decisions in line with best practice and
    statutory requirements.
  • Responsible for devising and implementing an
    appropriate performance review system for ADD International – Uganda in
    conjunction with the Country Director
  • Provide support to those with line
    management responsibilities on HR issues
Administration (15%)
  • Responsible for ensuring a safe working
    environment for all those working for and with ADD International
  • Manage the operation of the IT
    infrastructure and ensure that there is an effective IT and
    telecommunications system in place
  • Conduct a risk review of key funding
    contracts and present the results to the country management team and the
    Director of Finance and Operations
  • Ensure that ADD International – Uganda
    seeks appropriate, timely professional and legal advice whenever required
  • Ensures that there is an effective
    insurance programme in place to manage agreed risks.
Governance (5%)
  • Ensure all ADD International – Uganda
    registrationsare up to date with the relevant authorities
  • Responsible for creating an effective
    framework of internal policies and processes that support effective
    delivery of ADD’s mission, consistent with the organisation’s values
  • Support the ADD International Company
    Secretary/Director of Finance and Operations in performing the relevant
    governance duties
  • Prepare and submit all statutory reports
    for ADD International – Uganda in a timely manner in line with relevant
    accounting frameworks and protocols. 
  • Responsible for ensuring efficient audits
    of ADD International – Uganda.



Qualifications, Skills and
Experience: 
  • The applicant must hold a University
    Degree in Accountancy or financial management
  • Membership of a reputable accountancy body
    i.e. ACCA, CPA, ACIS, CPE or equivalent
  • Master’s Degree in Accounting and Finance
  • A minimum of three years’ experience in
    finance, HR and admin management for an NGO Significant experience of working
    within Senior Management teams           
  • Extensive knowledge and working experience
    with Comic Relief, USAID, EU, DfID and other donors
  • Experience in effectively managing and
    implementing change
  • Extensive experience in preparing and
    managing significant budgets with diverse streams of income and
    expenditure       
  • Previous experience of working with
    consultants and professional advisors
  • Extensive experience in working with
    computerised accounting systems, preferably PS Financials   
  • Experience of working in an international
    or multi locational environment
  • Experience in designing and delivering
    Finance, HR and Administration policies and systemsExperience in IT
    networking and maintenance
  • Experience in supporting and training
    staff           
  • Experience in analysing financial data and
    communicating to non-finance staff          
  • Excellent verbal and written skills
  • Communication in English and Kiswahili  
  • Excellent negotiation skills
  • Ability to quickly develop and foster
    relationships with positive outcomes        
  • Ability to work evening and weekend hours
    when necessary
  • Good team player with a confident manner
    and a professional, flexible, positive, calm and resilient approach        
  • Competent with MS Office – Word, Excel,
    PowerPoint and Outlook       
How to Apply:
All suitably qualified applicants should send an updated CV (max 3
pages); a letter of motivation (max 2 pages) outlining how you meet the person
specification (please state current or most recent salary); the names and
contacts of 3 professional referees; and the completed equal opportunities form,
by email to recruitment@add.org.uk. 
Please mark your email subject as ‘Application for the Head of Finance
and Operations – Uganda’
Deadline: 10th
October 2017 by 9am UK time
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