7 Entry Level Officer Records and Registries Jobs – Uganda Revenue Authority (URA)

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Organisation: Uganda Revenue
Authority (URA)
Duty Station: Kampala,
Uganda
Reports to: Supervisor
Records & Registries
 Job Code: HRM/072/608
 
About US:
The Uganda Revenue Authority (URA) was established by the Uganda
Revenue Authority Statute of 1991 and set up in September of the same year as a
central body for assessment and collection of specified revenue, to administer
and enforce the laws relating to such revenue and to provide for related
matters. This statute incorporated all the laws that were in force then
regarding tax collection. The new organization (URA) amalgamated the three tax
administration departments that were responsible for all the taxes collected by
the Central Government of Uganda.
Job Summary: The Officer
Records and Registries will facilitate effective and appropriate management of
Uganda Revenue Authority (URA)’s records and provide accessibility and safety
from their creation, right through to their eventual disposal.
Key Duties and
Responsibilities:  
Receive and verify records transferred to and from the registry to
enhance a stream lined system in records management:
  • Receive records and acknowledge receipt of
    records from the record users by making reconciliation between the details
    on the transfer list and actual records.
  • Sort and create files for records that are
    brought for safe custody in the registry.
  • Capture records received in the database
    and update whenever there is change in movement of that particular record.
Retrieve documents requested for by users in the organization to
facilitate decision making:
  • The jobholder will also analyze user
    requests for retrieval of records to determine the nature of records
    requested for.
  • Crosscheck in the database or Inventory
    register to confirm whether records are under custody and their location
    within the registry.
  • Go through the boxes in the identified
    location and identify documents requested for.
  • Record in the borrowers register and issue
    to the respective borrowers.
  • Capture all files in the borrower’s
    database
  • Insert and Update all returned files in
    the borrower’s database.
Conduct weeding to facilitate optimum utilization of storage space:
  • Review transfer forms to determine the
    nature of records that need to be weeded out of the registry under the
    guidance of the Retention and Disposal Schedule.
  • Compile lists of records that are to be
    weeded and share with supervisor
  • Conduct actual weeding of records from the
    registry and transfer them to the next level of management either Archive
    or Disposal.
  • Prepare a draft report of records weeded
    and submit to the supervisor.
Mail Management:
  • Receive and dispatch all incoming and
    outgoing correspondences
  • Work hand in hand with courier services to
    ensure that correspondences are delivered on time at their respective
    destinations.
  • Track all correspondences dispatched.
  • Manage all URA postal boxes



Qualifications, Skills and
Experience:
  • The applicants for the Uganda Revenue
    Authority (URA) Officer Records and Registries jobs should hold Bachelor’s degrees in either: Library
    & Information Science, Records & Archives Management, Information
    & Office Management
  • Possession of a post graduate qualification in records management or
    related field is highly desirable
  • Proficiency
    in Electronic Records Management.
  • At least two years’ experience in a related field in a reputable organization
  • Good
    Knowledge of National Records and Archives Act, Access to
    Information Act (2005), Records Management processes and procedures,
    Electronic transactions Act (2011) and ISO standards
  • Excellent written and oral communication skills-
  • Excellent interpersonal skills with the ability to multi- task with a high
    level of integrity
  • Resilience
    with the ability to travel frequently and flexibility with ability to
    prioritize tasks
  • Good
    analytical skills with close attention to detail.
  • Excellent
    reporting skills with proven sense to confidentiality
  • Demonstrated
    ability to work in teams
  • Ability
    to undertake lifting and carrying of heavy boxes containing paper records
    safely
  • Age: Between 28-38 years
How to Apply:
All suitably qualified and interested candidates who wish to join URA
should apply online by visiting the website below. Please go to Careers link, Click
Here, ‘CAREERS -> EXPERIENTIAL HIRING -> Login (If new, register,
else continue)’ to view detailed job description of the roles and
responsibilities and other required competencies. All applicants are required
to scan and attach copies of the required academic documents only e.g.
Transcript, O’ Level, A’ level, Degree certificates. Each attachment should not
exceed a limit of 1 MB and ONLY Portable Document Format (pdf) are allowed.
Note: The list of
shortlisted and successful candidates will be published on the URA website.
Academic documents for the successful candidates will be vetted and background
checks conducted before they are considered for appointment into the Authority.
Any applicants found with forged academic documents will be charged in the
courts of law.
Deadline: 17th October 2017 at
11:59pm

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