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East African Community (EAC) Jobs - Senior Procurement Officer at EASTECO

Job Title:         Senior Procurement Officer
Organisation: East African Science and Technology Commission (EASTECO)
Duty Station: Kigali, Rwanda
Reports to: Executive Secretary
Ref: EAC/EASTECO/HR/05-07-17)
Grade: P2

About US:
The East African Science and Technology Commission (EASTECO) is an Institution of the East African Community (EAC) charged with governing the Partner States’ co-operation in the development and implementation of Science and Technology. The vision of the Commission is to contribute to a prosperous, competitive, secure and united East Africa through collaboration in science, technology and innovation. The mission is to promote and coordinate the development, management and application of Science and Technology in the EAC Partner States, for an innovative, competitive and integrated East Africa, and for the wellbeing of her people.

Job Summary: The Senior Procurement Officer will be tasked with developing and implementing procurement policies and processes for the Commission in line with the EAC rules and regulation. The incumbent initiates preparation of Annual Procurement Plan, receiving and reviewing requisitions for clarity, adequate specifications and to ensure that bidders are able to respond to the quotation appropriately, receiving and processing purchase requisitions from users, originating tender documents, consolidating and preparing recommendations for tender awards, expediting deliveries and updating and maintaining procurement transactions records.

Key Duties and Responsibilities:   
  • The incumbent will review EASTECO procurement policies, guidelines and procedures and past performance of the Commission in order to make recommendations for improvement;
  • In consultation with the user departments prepare, implement and monitor the Annual Procurement Plan;
  • Undertake, complete and assist in specific procurement projects and provide ongoing monitoring as required including working with department heads throughout Annual Plan;
  • Plan for all the supplies needs for the Commission and formulate supplies policies and guidelines;
  • The jobholder will also receive, review and process Purchase requisitions from User Departments; ensure that purchase requisitions have clarity, adequate specifications, for bidders to be able to respond to the tender/quotation appropriately. Group the requests into homogeneous categories and identify sources of supply;
  • Provide timely logistical support for meetings and travel requests
  • Compiling Tender documents for the EASTECO Tender Board Committee and make follow-up; Prepare minutes and reports of Tender board meetings;
  • Guide user departments on procurement guidelines in areas such as drawing specifications and terms of reference right;
  • Consolidate and prepare recommendations for award of tenders/quotations, and initiate draft notifications of awards and regret letters;
  • Conduct routine inspections to assess utilization and control of supplies.
  • Act as the chief custodian of EASTECO’s stores and stock
  • Update and Maintain suppliers’ databases and records of all Procurement Transactions for the Commission.
  • Expeditiously follow up supply of goods and services and forward certified invoices to Accounts for payment;
  • Perform any other duties as assigned by the Management from time to time.

Qualifications, Skills and Experience: 
  • The ideal candidate for the EAC East African Science and Technology Commission (EASTECO) Senior Procurement Officer career placement should hold a Master’s degree in Business Administration, Procurement and Supplies Management or equivalent.
  • Possess a certificate in Procurement and supply operations
  • At least eight years of relevant experience, of which 3 must be in a similar position, with practical experience in the field of Procurement for Goods and Services.
  • Proficiency in standard computer applications such as Microsoft Office and specialized applications like SUN system, SAP, or Oracles is essential;
  • Be a self-starter with excellent organisational skills and a proven ability to work independently with little guidance and oversight in a fast-paced environment;
  • Highly reliable, positive and effective team player with a track record working in multi-disciplinary teams and delivering results through collaboration;
  • Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Excellent written and verbal communications in English
  • Age Limit: Below 55 years old.
How to Apply:
All suitably qualified and interested candidates from any of the EAC partner states including Uganda are encouraged to  submit their applications either electronically or in hard copy but not both to the address below, comprising the following:
  • Letter of motivation, with the job reference
  • Comprehensive Curriculum Vitae;
  • Copy of the biodata page of passport/ID;
  • Certified Copies of degree/certificates;
  • Professional testimonials;
  • Daytime telephone contact;
  • Names and contact addresses (with telephone and emails) of 3 referees.
 Address to:

The Executive Secretary,
EASTECO Secretariat,

Email to: info@easteco.org

Deadline: Wednesday, 16th August 2017 by 5:00PM

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