Finance & Administration Manager Non-profit Jobs - International Committee of the Red Cross (ICRC)

Organization: International Committee of the Red Cross (ICRC)
Duty Station: Kampala, Uganda

About US:
The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.

Job Summary: The Finance & Administration Manager is charged with the set-up and management of the administrative structure of the ICRC delegation in Kampala, Uganda. The incumbent is accountable for the integrity of the financial and analytical accounting, as well as for reporting. The jobholder manages all financial resources and administrative aspects of the country organization. Is the financial and economic advisor to the department heads, providing essential management support to the entire structure. The function plays a vital role in running the office in an efficient manner, contributing to the smooth implementation of ICRC’s humanitarian operations.

Key Duties and Responsibilities:  
Financial Management:
  • Responsible for the financial management of the ICRC Uganda delegation reviewing and enforcing internal rules and ensuring strict compliance
  • Mentors, trains and coaches all staff on financial regulations including briefings for all incoming staff.
  • Administers the delegation's funds, verifies and approves requisitions and expenses within budget
  • Prepares and conducts monthly financial meetings with Heads of departments on expenditure and forecasts
  • Submits quarterly reports on expenditure and forecasts to the Finance department at Headquarters
  • The jobholder will report and give feedback to the audit department on monthly accounting queries
  • Ensures appropriate use of Time Reporting system by all users and coaches those who require assistance
  • Oversees the activities of cash, liquidity, movements, and forecasts
  • Oversees relations with authorities and financial institutions.
  • Prepare, present and defend the annual budget for the country
  • Responsible for ensuring follow up and action of audit corrective measures
  • Responsible for all administration databases for accounting, budgeting, payroll, insurance, etc
  • Consolidates “financial aspect of the operational risks” and any breach of compliance with financial impact.
Financial Reporting:
  • Responsible for the monthly, quarterly and annual financial reports.
  • Prepares and presents analytical analysis on a quarterly basis to heads of departments.
  • Conducts quarterly Budget reviews vis-a- vis expenditure and advises operational departments.
  • Preparing and disseminating reports on environmental protection measures
Administration Team management: Supervises, supports and manages the administration team (finance, human resource, travel, IT/Radio and premises and accountant of the upcountry office).
HR management:
  • Actively participates in the management of employment conditions (work contracts, remuneration systems, etc)
  • Oversees the application and adherence to internal regulations and is involved in the formulation
  • Participates in recruitment process and ensures adherence to the institutional policies and guidelines
  • Participates in approval for promotions, external trainings, sanctions and dismissals
  • Supervise management of all legal matters in consultation with the institution lawyer
  • Ensures equity in the annual appraisal exercise.
Premises management:
  • Analyses and validates accommodation policy in compliance with financial standards and the real estate market
  • Identifies appropriate premises (offices, residences) in safe and secure environments
  • Negotiates lease agreements for premises and establishes agreements in line with regulations.
  • Supervises staff responsible for maintenance and construction works in all ICRC premises
  • Responsible for inventory of all furniture & equipment and submits annual valuations for insurance purposes
  • Maintains regular contacts with outsourced companies providing services e.g. security, fumigation, etc.
  • Ensures environmental protection measures are put in place and monitored closely.
IT files:
  • Supervises the IT and radio staff
  • Supervises attribution and maintenance of IT/ IS equipment within the Delegation
  • The jobholder approves all orders and purchase of IT and radio equipment
  • Ensures relevant licences for radio and satellite equipment are valid.
Hospitality management:
  • Handles insurance claims on any losses of staff property during travels.
  • Holds administrative briefings for all new staff (local and expatriate).
Other responsibilities:
  • Management of the insurance database while guiding other departments
  • Acts as the main liaison with the institution Lawyer for all legal matters

Qualifications, Skills and Experience:
  • The applicant for the International Committee of the Red Cross (ICRC) Finance & Administration Manager job opportunity should preferably hold an honours degree from a recognized university in Commerce/Finance/Business Administration with a bias in accounting.
  • Professional qualification in accounting (including but not limited to ACCA, CPA among others)
  • At least five to six years of related work experience in a similar field
  • Excellent command of written and spoken English, French an asset
  • Confirmed team leadership and communication skills
  • Proficient computer skills, especially in spreadsheets and PowerPoint a Confirmed analytical skills
  • Excellent organizational, and management skills
  • High sense of responsibility and ability to take initiative and work independently
  • Highly flexible and high level of tolerance
  • Excellent interpersonal skills
  • Age: Above 30 years

How to Apply:
All qualified and interested candidates should send their handwritten applications with a detailed CV indicating email and phone contacts, copies (not originals) of academic and work certificates, indicating a minimum of two professional referees clearly marked “Finance & Administration Manager” and addressed to the Administrator in a sealed envelope should be delivered to the following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue, Kololo, P.O. Box 4442, Kampala. Uganda. Please register your application with the Receptionist (or Security guard, during out of office hours) and receive a reference number for tracking your application.

Deadline: Friday, 21st July 2017

NB: If you have not heard from us by 4th August 2017, please consider your application unsuccessful.

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