Entry Level Administrative Assistant Jobs - Uganda Christian University (UCU)

Job Title:       Administrative Assistant
Organisation: Uganda Christian University (UCU)
Duty Station: Mukono, Uganda

About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

Job Summary: The Administrative Assistant will provide Secretarial and Administrative services to the Faculty

Key Duties and Responsibilities:  
  • The incumbent will organize and maintain files and records at the department
  • Prepare Faculty and Departmental Board meetings
  • The Administrative Assistant will also receive, enter, process and manage exams and results of students.
  • Make appointments and update the Dean's diary
  • Take minutes and distribute information to the Teaching Staff
  • Receive and direct visitors
  • The Administrative Assistant will oversee and carry out various day to day administrative functions
  • Prepare and coordinate information and mail
  • The jobholder will serve as a basic liaison between the students and staff members of other departments
  • Explain policies and procedures, answer various questions related to the office, handle problems, and route them to the supervisor as appropriate
  • Handle all student matters especially those concerning their academic welfare
  • Receive and make important phone calls in and out of the School
  • Perform any other official duties as assigned by the Supervisor.

Qualifications, Skills and Experience: 
  • The Administrative Assistant must hold a Bachelor's degree from a recognized Institution of Higher learning
  • A minimum of two years of related experience performing administrative tasks
  • Excellent computer skills (Word, Excel, Access, Power point and internet)
  • Previous experience in minute taking
  • Possess excellent interpersonal skills especially when dealing with students, staff and visitors
  • Impeccable level integrity and work ethic
  • Ability to work under pressure to meet deadlines and be available to work after normal working hours
  • Must be a committed and practicing Christian

How to Apply:
All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three (Academic, Leadership, Pastoral) references. Please remember to attach two (2) copies of academic and professional certificates and transcripts to:

The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda

Email: jobs@ucu.ac.ug (Applications sent online should be in one PDF document)

Deadline: 21st July 2017 by 5:00 pm

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