20 June 2017

Senior Operations Officer ECHO Program Careers - Mercy Corps

Job Title:         Senior Operations Officer
Organization: Mercy Corps
Funding Source: European Civil Protection and Humanitarian Aid Operations (ECHO)
Duty Station: Uganda
Reports to: Head of Office

About Mercy Corps:
Mercy Corps is an International NGO that exists to alleviate poverty and oppression by helping people build secure, productive and just communities. Mercy Corps has been fully registered in Uganda as an operational NGO. Currently Mercy Corps has an office in Kampala and is implementing Food Security programs which comprise of Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation Management Program in North and North Eastern Uganda. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations.

About ECHO Program:
Mercy Corps is implementing an 18-month Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funded program around Livelihood Programs for South Sudanese refugees in Bidibidi Settlement, Rhino Camp and Palorinya Settlement in Uganda. The program will focus on building Livelihood activities and Agriculture resilience through agricultural inputs and trainings, creation of VSLAs and IGAs activities.

Job Summary: The Senior Operations Officer will be primarily responsible for overseeing and ensuring the operations and functions of the field office to ensure programs run smoothly. The Senior Operations Manager will provide supervision and training functions in the field office for staff in all aspects of logistics including Procurement, Fleet, Asset (including warehousing and stock-keeping), Security, and HR & Administration. The Senior Operations Officer is responsible for compound/equipment maintenance as well as general day to day management of the office.

Key Duties and Responsibilities:  
  • Reads and has a clear understanding of the Mercy Corps Fleet Management procedures.
  • Works to make sure all vehicles are in good repair, including insurance cover
  • Maintain administrative vehicle files for each vehicle
  • Oversee fuel consumption purchase and tracking including coordination with gas station(s)
  • Ensure major repairs are done in a timely manner.
  • Actively participate in hiring and disciplinary measures for drivers.
  • Ensure that accident reports are completed and filed.
  • Ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Field Office.
  • Ensure all new Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.
  • Ensures the electronic database is updated monthly and provide an electronic copy to supervisor; a hard copy is printed, signed and filed in the assets folder;
  • Has a full understanding of MC procurement policies and formats. Provide training to staff on these policies;
  • Enforce proper use of procurement ceilings and approval procedures.
  • Support Program and Operational personnel in regular procurement planning meetings.
  • Oversee the gathering of quotations and bids from the market for PRs as per Mercy Corps standards and formats;
  • Act as security focal point for the field office, update and implement security policies appropriate for the local context
  • Ensure all national and international staff are well-informed of security policies and procedures, including emergency strategies and evacuation plans
  • Mentor and train the hired security staff on Mercy Corps Security Standard Operating Procedures
  • Manage the smooth flowing of routine, administrative work of the Mercy Corps Field Office and program support operation
  • Ensure inventory list of all office furniture, stationery and equipment is maintained and updated frequently.
  • Ensure office and personnel policies are in compliance with Mercy Corps Field Administration Manual and National Staff Policy Handbook
  • Coordinate all of Mercy Corps’ Human Resource and recruitment requirements, to include recruiting national staff.

Qualifications, Skills and Experience:
  • The ideal candidate for the Mercy Corps Senior Operations Officer career opporutunity must hold a Bachelor’s Degree in a relevant field.
  • At least four years’ experience in Logistics and Administration management required.
  • Previous exposure and experience managing the development, implementation, administration, and compliance of US Government, ECHO/EC, UN, private foundation, and corporate grants, and related projects.
  • Background in humanitarian response activities preferred.
  • Excellent community mobilization skills a must.
  • Excellent writing, communication, organization, prioritization and negotiating skills.
  • Computer literacy skills with a full knowledge of office applications.
  • Keen attention to detail and ability to complete tasks in a timely manner. l
  • Good (English) verbal and written communication skills preferred.

How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to send their applications via email including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda.

Deadline: 21st June 2017

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