Project Accountant PEPFAR Grant Jobs - PACE

Job Title:    Project Accountant
Organization: Program for Accessible health, Communication and Education (PACE)
Reports to: Grants and Accounts Specialist
Duty Station: Uganda

About Us:
Program for Accessible health, Communication and Education (PACE) is the local branch of Population Services International (PSI), one of the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

About PEPFAR Project:
PACE is part of a consortium that is implementing a (5+ years) project aimed at reducing the HIV incidence, and mortality related to HIV and TB and develop capacity for the region and the country to plan, coordinate and sustain HIV epidemic control. The program will accelerate Epidemic Control in Mubende Region under the President's Emergency Plan for AIDS Relief (PEPFAR). In partnership with Mildmay Uganda and support from CDC, PACE’s primary role will be to PACE’s to strengthen community systems to yield high HIV case finding, linkages and community based support for retention in HIV care and prevention

Job Summary: The Project Accountant will be tasked with monitoring and implementing financial-related activities in the CDC project Office in line with PACE financial guidelines and procedures. S/he will process accounts payable and reconcile monthly cashbook transactions in Lawson.

Key Duties and Responsibilities:  
  • Process Accounts Payable (AP) transactions and post them in Lawson (Non- Procurement Invoices, Advances, advances accountabilities) in a complete, accurate and timely manner, review of all in accordance to PSI/PACE Finance Manual to ensure accurate reconciliation of Creditor Accounts (Staff Advances, project Advances, vendors invoice matching) and follow up on outstanding/un-reconciled accounts as per Vendor Aging reports.
  • Maintain accurate financial book keeping, documentation, conduct monthly bank reconciliation and prepare monthly financial reports for the CDC Project
  • The jobholder will also process Cash book (CB) transactions into Lawson in a complete, accurate and timely manner.
  • Maintain and supervise the Physical project warehouse. Post, Update staff ware house transactions in Lawson and ensure that they clear to zero every month. Prepare and disseminate the weekly status of the staff ware houses.
  • Provide support in the preparation of the monthly OARs and budgetary implementation and cash Management for the project according to the PACE Target Low Cash Minimum Requirements
  • Support the Project sub grantees through periodic financial reviews of the project sub-grantees and follow-up on required actions. Conduct pre award assessments, site visit to the Sub grantees and implement the monitoring plans to close any capacity gaps.
  • Support and prepare monthly Project budget and funding request, Prepare payments for the Project activities within approved operational budgets and monitor cash flow. Initiate disbursements to Subgrantees within the available prime draw down, cashflows and budgets.
  • Support the sub grantees to prepare the required Financial and Donor reports as required by Mildmay, CDC and PACE from time to time.
  • Continuously monitor and provide support to project staff on completing financial documentation.
  • Provide necessary support required during the financial and program audits (Internal and external).
  • Maintain Office filing systems on a monthly basis for all financial documents in an orderly and systematic manner.

Qualifications, Skills and Experience: 
  • The ideal candidate for the PEPFAR Project Accountant job placement should hold a Bachelor’s Degree in Finance & Accounting or Business Administration or commerce
  • At least three years’ experience in an accounting position. Working experience with sub-grantee is an added advantage.
  • Computer literacy skills i.e. proficiency in Microsoft Office packages coupled with a strong understanding of Finance and accounting software
  • Ability to work with minimum supervision
  • Excellent interpersonal skills
  • Good customer service skill
  • Good people management skills

How to Apply:
All suitably qualified and interested candidate should deliver updated resumes (CVs) and cover letter clearly indicating position applied for on the “top left-hand side of the envelope”, to the PACE Head Office Reception, addressed to Head of People and Culture, PACE, at Plot 3 Mackenzie Vale, Kololo, P.O. Box 27659 Kampala. You can also deliver your applications to;

  • PACE Eastern Region (Mbale) – Plot 10 Bungokho Road Senior Quarters, Mbale Town.

  • PACE Northern Region (Lira) – Plot 52 – 54, Police Road, African Quarters, Lira.

  • PACE Western Region (Mbarara) – Plot 560, Kashari Block Ruharo, Mbarara.

Deadline: 7th July 2017 by 2:00pm (EAT)

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