16 June 2017

Internal Auditor Job Placement - Marie Stopes International

Job Title:     Internal Auditor
Organization: Marie Stopes International
Duty Station: Kampala, Uganda
Reports to: Managing Director

About MSI:
Marie Stopes International exists to bring quality family planning and reproductive healthcare to the world’s poorest and most vulnerable people. We’ve been delivering family planning, safe abortion, and maternal health services for over 35 years. Millions of women worldwide turn to us for help each year, whether in limiting the size of their families, or avoiding dangerous complications in pregnancy or unsafe abortion.

Job Summary: The Internal Auditor will be tasked with the examination and evaluation of the adequacy and effectiveness of the organization's governance, risk management process, system of internal control structure, review of compliance and the quality of performance in carrying out assigned responsibilities to achieve the organization's stated goals and objectives. The Internal Auditor is part of the Senior Management Team (SMT).  SMT members are expected to demonstrate MS Uganda’s values in their behaviour. The SMT members work together and are mutually accountable to one another in their responsibility to develop and deliver a strategic and sustainable country programme using the Marie Stopes social enterprise model.  As part of the SMT, this role will use data to review compliance and evaluate the effectiveness of the internal and external control systems of the quality of organisational performance to ensure delivery of measurable results and demonstrate strong fiscal management of resources. 
Key Duties and Responsibilities:  
Financial Statements and Operations Review:
  • For review or vouching of fund disbursements and receipts: Coverage would be the last twelve months or starting from the month following the last period covered by the previous assessment up to the date of the latest financial reports submitted.  Sampling, through random selection, based on materiality of amount or using professional judgment may be done.
General Review Procedures
  • Reviewing the reliability, integrity and timeliness of financial and operating information and the means used to identify, measure, classify, and report such information.
  • Tasked with the review of latest financial statements and determine accounts with abnormal or negative balances.
  • Obtain latest country office budget vs. expense report and determine if there is any material overspending on any budget line item.  Discuss concerns with Management.
  • Carry out an analysis of accounts with abnormal balances and discuss with Finance Manager/Director.  Prepare adjusting journal entries if necessary.
  • Review Sun System set up – accounts, class, names.
  • Determine if appropriate access levels are established for each Sun System user.  Also, to determine if month end closing and proper back-up procedures for Sun System data files are performed by the country office.
  • Review the means of safeguarding assets and, as appropriate, verifying the existence of such assets.
Specific Accounts/Transactions Review
  • Cash in Bank Accounts
  • Bank Cheques
  • Cash on Hand, Petty Cash Funds and/or Un deposited Funds
  • Prepayments
  • Travel/Project Advances
  • Miscellaneous Receivables (Employees’ personal accounts for telephone bills, customers’ bounced checks, Security/Refundable Deposits for Office & Housing Rents, etc.)
  • Accounts Payable
  • Severance Accrual
  • Payroll and Payroll Related Liabilities Accounts
  • Fund Disbursement and Procurements
  • Taxes payable
  • Local Receipts and Interest revenue.         
  • Latest Balance Sheet and Income & Expense by Class Report submitted to management and Headquarters (MSI) in a timely manner.
Overall Evaluation of Internal Control System and Compliance with Policies:
  • The Internal Auditor will determine weaknesses of the affiliates/field office existing internal control systems and procedures over fund disbursements and receipts.
  • Test effectiveness of systems and carry out spot checks
  • Note any deviation from financial policies and/or accounting procedures and verify with concerned staff reason for non-compliance.
  • Measure compliance by the entity and its employees with the Company’s policies, procedures, donor requirements / agreements, relevant laws, regulations, standards, MSI directives as well as operating instructions.
  • Review the systems established to ensure compliance with the policies, plans, procedures, laws and regulations stated above which could have a significant impact on operations and reports and whether the organization is in compliance.
  • If there was external audit done for previous fiscal year or previous internal reviews/assessments, determine if audit findings or assessment results and recommendations as per external auditor’s management letter have been corrected or implemented by management.  Obtain reason/s for non-implementation and track the outstanding recommendations and agreed actions arising from audits, and report progress to the Board of Directors.
  • Monitor and evaluate in liaison with the Senior Management Team, the adequacy of the actions taken by management to correct identified weaknesses and report any significant non-implementation to management and the Board of Directors.
  • Report on the value for money that the organisation obtains in all its activities with special regard to economy, efficiency and effectiveness and identify opportunities to improve operating performance.
  • Tasked with reviewing operations or programs to assess whether they are being carried out as planned and whether results are consistent with established objectives.
  • Assess the entity’s IT Systems including the design and operating effectiveness of the automated, IT dependant manual controls and the effectiveness of the IT General Controls
Periodic evaluation reports on Internal control systems presented with recommendations to Management: Regular checks and reporting on effectiveness of the recommendation.
Risk Register Management:
  • Work closely with the Board of Directors, finance and management to ensure a system is in place which ensures that all major risks of the organisation are identified and analysed on an annual basis
  • Identify Key Risk Indicators to be monitored by the Senior Management Team monthly and reported to Board quarterly.
  • Evaluate the adequacy and the effectiveness of the organization's risk management system.
  • Update the risk register quarterly, revise risk assessments and introduce new risks to the risk register as they arise.
  • Bring to the attention of the Board of Directors and management any matters that could potentially lead to legal or reputation risk.
An accurate Risk register maintained and reported on regularly to Management and the Board:
Investigation of Key Issues Arising:
  • Provide Investigative services to management as appropriate
  • Review specific operations at the request of the Board of Directors or management, as appropriate.
  • Work closely with the Managing Director to respond to whistle blowing
  • Investigate occurrences of fraud, embezzlement, theft, waste and recommend controls to prevent or detect such occurrences
  • Offer technical advice to management      
Timely investigation reports with recommendations presented to Management:
Handling of Board Matters, Governance and Company Secretarial Work
  • Prepare for and take minutes of meetings of the Board of Directors
  • Coordinate between Marie Stopes Uganda and the board
  • Regularly report to the Board on internal audit and investigation findings and make recommendations and suggest revisions to risk mitigation
  • Report to the Board of Directors on whether:
  • Risk management processes and internal controls in the business areas are adequate & effective.
  • Appropriate action has been taken on significant audit findings.
  • There is any unwarranted restriction on the staffing and authority of the internal audit department or on access by internal auditors to all organization activities, records, property & personnel.
  • Fraud incidents and management action to mitigate fraud risk.
  • Ensure full compliance with all Board documentation for Marie Stopes Uganda
  • Perform Marie Stopes Uganda company secretarial duties
  • Working with the Managing Director and Human Resources department, keep track of all MSU legal matters arising.        

Qualifications, Skills and Experience: 
  • The ideal candidate for the Internal Auditor job placement must hold a Bachelor’s degree in a Business related course e.g. Economics, Statistics, Business Administration or its equivalent
  • A member of a professional body. (ACCA, CPA)
  • Certification in CIA, CISA will be an added advantage
  • At least two to three years of internal and external Audit experience
  • Previous experience in using and implementing audit procedures including planning techniques, test and sampling methods.
  • Accurate audit findings reporting to Senior Management.
  • Significant Audit management experience at a similar level (donor funded and private sector preferred)
  • Excellent knowledge of financial management systems, auditing and reporting
  • Knowledge of donor contract requirements for budgeting and reporting
  • Ability to perform under pressure, handle heavy workloads, and meet stringent reporting deadlines
  • Keen attention to detail
  • Hands-on experience in auditing electronic accounting systems.
  • Able to communicate effectively at all levels
  • Cross-functional team player

Personal Competencies:
  • Attitude / Motivation: Successful performance at MSU is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
  • Initiative:  Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
  • Innovative:  Thinking creatively and outside of the box so that ideas generated create a positive outcome
  • Effective Communication:  Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
  • Responsive:  Being responsive to changing priorities and demands
  • Working Efficiently: Planning, prioritising and organising work to ensure work is accurate and deadlines are met
  • Sharing Information:  Sharing information and knowledge whilst maintaining confidentiality
  • Focus on Learning: Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
  • Commitment: Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
  • Driven: Drive and determination to deliver results
  • Accountable: Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
  • Embracing Change:  Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
  • Motivated: Motivation towards achieving quality results to maximise potential
  • Team Player: Working as part of a team by being supportive, flexible and showing respect for each other

The Internal Auditor is required to demonstrate MSU’s core values of:
  • Client Centred: dedicated to our clients and work tirelessly to deliver high quality, high impact services that meet clients’ individual requirements.
  • Courageous: Have the courage to push boundaries, make tough decisions and challenge others in line with our mission.
  • Mission Driven: With unwavering commitment, we exist to empower women and men to have children by choice, not chance.
  • Accountable:  Ownership of our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership. 

How to Apply:
All suitably qualified and interested candidates who wish to join Marie Stopes are strongly encouraged on apply online at the link below.

Click Here (Select Internal Auditor) -> Apply Online

Deadline: 23rd June 2017

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