High-Level Agriculture Forum Project Manager Jobs – QED Group, LLC

Organization: QED Group, LLC
Project Name: USAID/Uganda Monitoring, Evaluation and
Learning Program
Duty Station: Kampala, Uganda
About QED:
The QED Group, LLC is a full-service international development firm
that provides practical solutions to social problems through sound analysis,
proven management techniques, and creative implementation. We focus our efforts
on two core practice areas: Monitoring & Evaluation and Knowledge
Management. We work with U.S. agencies and overseas governments, international
donors, private-sector clients, and PVOs/NGOs in more than 80 countries around
the world. Key clients include USAID, the U.S. Department of State, the Centers
for Disease Control and Prevention, the U.S. Department of Agriculture, and the
U.S. Trade and Development Agency.
About USAID/Uganda MEL Program:
The USAID/Uganda Monitoring, Evaluation and Learning Program, also
referred to as The Learning Contract, is a five-year activity that supports the
USAID Mission’s Program and Policy Development office. USAID/Uganda contracted
QED to implement this program, which provides Monitoring, Evaluation, and
Learning (MEL) support services and aims to increase USAID/Uganda’s capacity to
implement a Mission-wide Collaboration, Learning and Adapting (CLA) approach.
Background:
The State of Ugandan
Agriculture Forum will be held in Kampala o/a February 2018.  It will be a multi-day event with the primary
focus on how Uganda can be competitive in the international agricultural
markets. It will have approximately 1000 participants, including key
stakeholders from industry, relevant ministries, local government, policy
makers and private sector, civil society, the Parliament, researchers, and
development partners. Up to four regional follow-on events may also be carried
out to disseminate data and best practices as well as key outcomes of the main
event. The goal of the forum is to eliminate the top five agriculture
bottlenecks to make a difference in the lives of as many Ugandans as possible.
It is to encourage increased and better-targeted investment in the
country’s agricultural sector, and to better understand the current status,
potential and future prospects for agriculture in Uganda.
Job Summary: The  High-Level Agriculture Forum Project Manager will
manage the conceptualization and organization of the forum, oversee data
review and new research commissioning, provide forum oversight; manage logistics associated with the forum, and
manage initial follow up and articulation of results of forum.
Scope of Work:
QED requires the services of a
project manager to oversee the conceptualization, planning, execution, and
follow up of a high-level agriculture convening tentatively scheduled for
February 2018, working title for the forum is “The State of Ugandan Agriculture.”The
consultant will ensure all activities under the SOW are completed in a
professional and timely manner.  He/she
will work closely with the USAID/Uganda Economic Growth Office who is
ultimately responsible for the forum.
The consultant is required to assist the mission to define the goal and
objectives of the event. The consultant will also help the mission to determine
the target participants,
including
key stakeholders from national and international industry, relevant ministries,
local government, policy makers and private sector, civil society, the
Parliament, researchers, and development partners. The consultant will
interview key stakeholders in USAID, the GOU, private sector and others and
developing a plan based on this information.
The consultant will assist the mission in forming a steering committee
made up of diverse stakeholders to build ownership and include multiple
perspectives in designing the event. Such assistance may include determining
suitable candidates, developing a terms of reference for the committee, and
additional logistics associated with supporting the meetings and decisions of
the steering committee.
In line with the stated forum objectives and based on information
provided by the key stakeholders, readings, best practices, and other research,
the consultant will propose themes to be presented and discussed in the forum. Broadly,
illustrative themes include:
regulations and policies, investments, partnerships,
political economy / rent seeking, economic participation and benefits for
women, land access, labor issues, finance, and information/knowledge. The
consultant will propose narrowing and tailoring themes to align with the forum
objectives.
The consultant, in concert with the Economic Growth Office, will prepare
a list of research, reports, and analyses to inform the forum’s objectives and
selected themes. The consultant will conduct a desk review of existing
materials and determine where the gaps exist, where materials should be
updated, and what new research needs to be commissioned. The consultant will
also research other agricultural forums in Uganda, East Africa and other parts
of Africa as required, to cull best practices, useful lines of inquiry, topics,
speakers, formats and so on. The consultant will manage research agendas and
researchers to produce high quality, timely research products to inform the
forum.  The consultant will manage the
drafting, editing, finalizing, and distribution of the 20-page forum
summary
document. The consultant will further propose and manage the preparation and
distribution of the materials to be provided before, during, and after the
forum.
The consultant will define a structure for the multi-day forum, including
but not limited to defining the duration of the event, presentation formats,
speakers, panel presentations, plenary and breakout sessions. The consultant
will manage the master of ceremonies, ensuring that the master of ceremonies
facilitator fully understands the forum’s objectives and is positioned to lead
the proceedings successfully. The consultant will oversee the logistics of the
event including but not limited to venue, managing invitations, post-event
communications with participants and speakers, pre/during/post-event press and
publicity if any, refreshments, VIP support if required, and all other support
to make the event a success.
The consultant will prepare a follow up plan for actions to be taken
after the forum. It will include details on who will do what, timing for
actions, intended outcomes for the various next steps, etc.
The project manager will
oversee budget and contracts as outlined:
·        
Develop a costed event budget which allows for
cost sharing
·        
Assist in recruitment of assistant to the forum
project manager, manage and train.
·        
Recruit and train forum facilitators to support
planning and facilitation of main event and regional events (2 facilitators
with conference planning, facilitation, and training experience)
·        
Recruit report writer, note-takers/timekeepers, photographers
and videographers to document events.
·        
Identify at least three potential venues for the
main forum and three for Regional events that are available for event dates
(Identify cost of venue, food, AV equipment, and other costs)       
·        
With QED, contract venue and reserve
accommodation for out of town participants
·        
Issue other contracts, as needed and approved by
QED
Project manager will oversee
all forum communication and logistical support, including:      
·        
Attend steering committee meetings and assist
with agenda development and preparation of support materials
·        
Work with Government of Uganda on the
inter-ministerial forum coordination
·        
Work with GOU, donors, private sector etc. to
assist with funding and buy into the event
·        
Oversee sending of invitations to
speakers/moderators and confirm availability
·        
Draft session outline and presentation template
and instructions to speakers and submit to USAID for approval and send to
speakers
·        
Receive and prepare final presentations for
speakers/moderators
·        
Oversee development and manage a forum website
and system for receiving registrations for the forum
·        
Draft and send invitation to participants,
including instructions for registering for the forum and booking accommodation,
if necessary
·        
Monitor registration, accommodation booking,
travel arrangements, shuttles, visa status for attendees, and confirmation of any
other special duties
·        
Develop layout and print conference binders,
following Steering Committee approval
·        
Provide pre-departure logistics support to
participants
·        
Organize shuttles, if necessary
·        
Draft and send pre-departure logistics letter to
participants and package of forum materials.
·        
Draft and publish Press Release with USAID
approval
·        
Draft instructions/templates for note takers and
provide with laptops
·        
Develop timecards
·        
Develop Evaluation Form
·        
Develop Agenda at a glance
·        
Develop Detailed Agenda with session summaries
·        
Load conference binder material on USBs
·        
Print nametags
·        
Prepare venue and manage the team for all event
logistics (manage registration table, post signage, facilitate meals, organize
and distribute Binders, etc.….)
·        
Provide other logistical support, as needed
Deliverables:
A)    Detailed
plan for preparing, executing, and following up the forum
B)    Regular
informal progress reports
C)    Plan
of research
D)    Completed
research, reports, and analyses, and other materials for distribution,
including forum summary document
E)    Successful
execution of high level agriculture forum
F)     Forum
notes, photographs and report including post-forum follow up plan
Qualifications, Skills and Experience:  
  • The
    applicant should preferably hold a Bachelor’s degree in business,
    economics, agriculture, social sciences, international development, or a
    related field.
  • At least seven years of related work experience
     with mid-level expertise
  • Previous experience with designing and overseeing large, high level
    stakeholder events.
  • Experience managing technical research
    agendas.
  • Experience interacting with high level
    government and private sector actors.
  • Experience working with agriculture or
    agri-business sector.
  • Excellent customer service and
    organizational skills, including an ability to multitask in a fast-paced
    environment
  • Excellent interpersonal and
    cross-cultural skills, both in person and by phone, with high professionalism
  • Excellent attention to detail
  • Ability to solve problems and work
    independently
  • Strong computer skills, including Excel
    and budget preparations
Level of Effort and Consultant(s) Needed: The anticipated LOE
for this event is approximately full time over the period of performance (Immediately
– one year) with anticipated additional resources (facilitators) at the time of
the event (anticipated February 2018).
How to Apply:
All suitably qualified and interested Candidates who meet the above
criteria should send their CV, Cover letter and Bio Data Form, download here,
expressing interest to thelearningcontract.recruit@gmail.com
with the subject line as “ATTN: Consultancy Opportunity (USAID/Uganda  High-Level Agriculture Forum Project Manager.”
Deadline: 9th June, 2017 by 5:00pm

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