Fresher Administrative Assistant Jobs – Uganda Christian University (UCU)



Job Title:      Administrative Assistant
Organisation: Uganda
Christian University (UCU)
Duty Station: Mukono, Uganda
Reports to: Deputy Vice
Chancellor – Academic Affairs
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Job Summary: The Temporary
Administrative Assistant will be responsible for the day to-day running of the
Faculty Office.
Key Duties and
Responsibilities:  
  • Update lecturers on any necessary
    information that concerns them e.g. internal communications from the Dean
    and University Administration.
  • Ensure that time table is working well,
    link Lecturers to students in cases of any need, update the Dean and the
    Lecturers on issues as they arise, and maintain general cleanliness and
    organisation of the Faculty offices.
  • Tasked with the requisition and account
    for funds for workshops, seminars and other related activities.
  • Receive communications from other
    Departments and Faculties for the Dean to respond to and give feedback
    accordingly.
  • Responsible for the requisition for
    equipment, furniture and other supplies for the faculty and ensure their
    maintenance.
  • Organize and attend meetings when
    necessary.
  • Attend to students’ academic and other
    issues as they arise, and refer to the Dean where necessary.
  • Attend to parents and guardians on issues
    regarding their children’s academic and social affairs.
  • Handle students’ course work and
    examination results.
  • Follow up on students and Lecturers to meet
    deadlines.
  • Act as link between students and
    Dean/Lecturers and vice versa where necessary.
  • Disseminate evaluation forms, for
    evaluating Lectures to students, receive them back, and compile them for
    the Dean.
  • Promote rapport between Faculty
    administration and Lecturers/Tutors, and students for the smooth running
    of the Faculty.
  • Make testimonials and recommendations for
    students for the Dean to sign whenever required.
  • Actively participate in making the work
    plan and budget for the faculty.
  • Perform any other duties as may be
    assigned by the Dean.
Qualifications, Skills and
Experience: 
  • The applicants must possess a good
    Bachelor’s degree from a recognized Institution of Higher learning
  • At least two (2) years of working
    experience in a busy office environment
  • Good computer skills (Word, Excel, Access,
    Power point and internet)
  • Previous experience in minute taking
  • Prior experience working at a front desk
    will be an added advantage
  • Excellent interpersonal skills especially
    when dealing with students, staff and visitors
  • High degree of integrity with an excellent
    work ethic
  • Ability to work under pressure to meet
    deadlines
  • Must be ready and willing to work on
    Saturdays
  • Must be self motivated
  • Must be a committed and practicing
    Christian
     
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
to:
The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
(Applications sent online should be in one PDF document)
Deadline: 9th June 2017 by 5:00
pm
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