Fresher United States US Embassy Jobs - Administrative Assistant

Job Title:          Administrative Assistant Organisation:  United States US Embassy, US Mission in Uganda Duty Station:  Kampala, Uga...

Finance and Support Manager Employment Opportunity - DanChurchAid (DCA)

Job Title:            Finance and Support Manager
Organization: DanChurchAid (DCA)
Duty Station: Uganda
Reports to: Humanitarian Team Leader

About US:
DanChurchAid (DCA) is a faith-based Danish INGO working closely with church-based as well as secular NGOs in Uganda and in the Great Lakes region. Their programmes cover two main areas: Active Citizenship with a strong focus on good governance and democratization, and Food Security including Humanitarian and Transitional Responses to conflict and natural disaster. DanChurchAid has supported emergency relief and development programmes in Uganda since 1979. DanChurchAid works through partners and with a gender-inclusive rights-based approach, which is mainstreamed throughout all DanChurchAid programme types as well as within the organization.

Job Summary: The Finance & Support Manager is overall responsible for financial, budget, administrative and logistics management in the growing Yumbe field office, currently with a annual turnover of approx. USD 3 mill. The incumbent ensures efficient communication, coordination and planning across support teams and is responsible for capacity development of support staff. The support team currently has 13 staff.

Key Duties and Responsibilities:  
  • Ensure daily recording of expenditures in accordance with international standards
  • Ensure that expenditures are in line with project budgets
  • Establish/follow procedures for monitoring and reporting of expenditures to the donors, the Team Leader, and Kampala office
  • Prepare and submit timely financial reports to the donors
  • Read and understand donor contracts and donor requirements for financial management, eligibility of expenditures and reporting
  • Tasked with the preparation of overall office budget and donor budgets in cooperation with the Team Leader, Head of Finance and Country Director in Kampala
  • Provide support in the development of budgets for new project proposals
  • Implement financial policies and procedures, as per donor and DCA requirements
  • Manage and monitor cash flow
  • Ensure transparent day-to-day and cumulative budget monitoring
  • Ensure that the finance unit effectively meets the needs of project staff to deliver high quality assistance to beneficiaries
  • Cooperation with and support to DCA’s partners and consortium members
  • Ensure that procurement is done according to donor requirements and in compliance with DCA Procurement manual
  • Ensure that equipment and cars used by the support unit are functional
  • Supervise and oversee logistics department
  • Supervise procurement in coordination with the Kampala Procurement/Logistic Officer
  • Ensure that logistics manual is adhered to within the programme
  • Management and development of the administrative support systems for the office
  • Oversee administrative personnel procedures and maintain personnel files
  • Ensure that staff disciplinary actions in the office are executed in accordance with DCA Staff Policies and the Labour Law.
  • Assist and support recruitment and contracting of national staff as provided for in the project budgets
  • Regularly monitor that DCA policies, guidelines and Code of Conduct are implemented, and that DCA operates in compliance with local labour laws
  • Ensure that new staff and visitors are assisted with travel planning and in obtaining necessary immigration documents
  • Provide briefings and updates on administrative matters to the Team Leader and to the Kampala office
  • Supervise national financial, administrative and logistic staff
  • Promote team building and good working environment
  • Capacity and competence building of national financial, administrative and logistic staff 
Qualifications, Skills and Experience:
  • The applicant for the DanChurchAid (DCA) Finance and Support Manager job opportunity should hold a relevant bachelor’s or master's degree (i.e. finance, economics, business, management or other relevant subject)
  • A minimum of three years of related experience in a financial management capacity preferably with an international non-governmental organisation (INGO)
  • Profound knowledge of accounting
  • Proven skills in motivating, guiding and managing teams.
  • Previous experience of working in developing countries, specifically in Africa, will be considered an advantage
  • Previous experience from working with financial software systems
  • Broad understanding of and familiarity with the principles of international financial standards
  • Proven ability to understand and adapt to local customs and cultural settings
  • Diplomatic, patient and persistent personality
  • Ability to handle a growing office and fast-moving work environment
  • Fluency in spoken and written English

How to Apply:
All suitably qualified and interested candidates should upload the following documents; updated CVs, motivation letter and proof of qualifications at the link below

Deadline: 30th June 2017

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