Finance and Administration Officer Job Careers – PACMECS

Organisation: Pader- Abim
Community Multi Purpose Electric Co-operative Society Limited (PACMECS)
Duty Station:  Uganda
Reports to: Chief Executive
About Us:
Pader- Abim Community Multi Purpose Electric Co-operative Society
Limited (PACMECS) operates and maintains an electricity distribution network in
the Northern Service Territory.
Job Summary: The Finance and
Administration Officer will head and control the finance department, coordinate
the business of the cooperative and give technical advice about the business
financial performance and management to board of directors and the members of
the society as well as other stakeholders. The incumbent will be responsible
for the overall management and supervision of the accounts and administration
function, ensuring that it produces relevant, timely and accurate reports for field
management, Head Office and for external agencies.
Key Duties and
Financial Reporting:
  • Prepare all returns for authorities such
    as Electricity Regulatory Authority, Rural Electrification Agency, Uganda
    Revenue Authority, NSSF and Municipal Council.
  • Develop and maintain timely and accurate
    financial statements and reports that are appropriate for the users and in
    accordance with generally accepted accounting principles.
  • Tasked with the reconciliation of all the
    necessary ledger Accounts including but not limited to the Bank,
    Receivables and Payable accounts.
  • Prepare all supporting information for the
    annual audit with the approved external auditors.
  • Preparing detailed management accounts for
    the use of all management staff who are budget holders and who are
    responsible for implementing projects or providing support services.
  • Providing the Chief Executive Officer on a
    quarterly basis summaries of field financial results in the form of
    Financial Reporting Pack and or the Account management system (Quick
  • Preparing reports on utilization of
    revenue/grants from external donors as they are required
Financial Control:
  • Develop and maintain financial accounting
    systems for cash management, accounts payable, accounts receivable, credit
    control, and petty cash.
  • Responsible for ensuring that adequate
    procedures are implemented so that a proper system of budgetary control
    can be operated.
  • Supporting the Heads of department, and
    other staffs in the preparation of budgets which should reflect as
    accurately as possible the financial impact of proposed activities
  • Ensuring that there are adequate procedures
    for identifying the financial impact of changes in proposed activities and
    for revising the approved budget for same
  • Ensuring that clear reports are provided
    to heads of department which enable them to identify variances from
    approved budget and to take necessary corrective action
  • Ensuring that proper and effective audits
    of branch and vending office finances are carried out on monthly,
    quarterly and an annual basis
  • Document and maintain complete and
    accurate supporting information for all financial transactions.
  • Review monthly results and implement
    monthly variance reporting as compared to budget
  • Manage the cash flow and prepare cash flow
    forecasts in accordance with policy
Financial Systems:
  • Manage the bookkeeping function, including
    maintenance of the general ledger, accounts payable, accounts receivable
    and payroll using a custom Accounting Package.
  • Responsible for ensuring that the
    Accounting Management systems and records are adequate to identify and
    protect the assets and interests of the organization and to enhance as far
    as possible the efficiency and effectiveness of the manner in which assets
    are utilized.
  • Maintain company bank accounts
  • Ensuring that there are strong and
    effective controls over cash and bank holdings.
  • Ensuring that all company fixed assets and
    inventory/stock is properly managed and accounted for.
Other financial duties:
  • Undertaking performance appraisals of
    finance staff and developing their skills in finance functions
  • Support HR in executing payroll functions
    to ensure that employees are paid in a timely and accurate manner.
  • Tasked with reviewing and updating
    accounting and finance manuals as required
  • Identifying accounts training needs and
    help develop their finance skills
  • Improving controls over transport costs in
    liaison with heads of department and relevant staff
  • Work in liaison with the procurement staff
    on purchases, stock control and insurance.
  • Ensuring that all statutory deductions and
    taxes are complied with and to liaise with relevant authorities in this respect.
Qualifications, Skills and
  • The applicant should preferably hold a university
    degree in accounting or business Administration specializing in Accounting
    or finance from a recognized Institution. And professional membership of
  • At least two years of good track record in
    accounting at middle or at top-management level in a busy environment.
  • Candidates should be self-motivated &
    have experience of planning & delegating work within a team
  • Computer literacy skills with comprehensive
    knowledge of MS Excel & accounting packages. (QuickBooks)
  • Good communication and team building
  • Able to use initiative and work with
    limited supervision and under pressure, be organized, motivated and
  • Keen attention to details.
How to Apply:
All suitably qualified and interested candidates should send hand
written applications with Curriculum Vitae, indicating daytime telephone
numbers), contact addresses, two recent passport size photographs plus, copies
of Certificates/testimonials addressed to Chief Executive Officer, PACMECS Ltd,
P.O. Box 77, Pader. Uganda or via E-mail to:
or physical delivery to their office off EY Komakech Road.
Deadline: 7th July 2017
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