2 Accounts Assistant NGO Job Placements - Protecting Families Against HIV/AIDS (PREFA)

Organisation: Protecting Families Against HIV/AIDS (PREFA)
Duty Station: Kampala, Uganda
Reports to: Accountant

About Us:
Protecting Families Against HIV/AIDS (PREFA) is an indigenous Non-Governmental Organization (NGO) that was formed to contribute to Uganda’s efforts in enhancing access to quality HIV/AIDS prevention, care, treatment, and support services to families with a historical focus on Elimination of Mother-to-Child Transmission (eMTCT) of HIV.

Job Summary: The Accounts Assistant will support the finance function for the smooth operation of PREFA’s programs activities

Key Duties and Responsibilities:  
  • The jobholder will support field program staff in following up accountabilities and analysing them to ensure value for money.
  • Quickly respond to internal audit queries raised in relation to partner advances and provide feedback in a timely manner.
  • Review and organise accountabilities, pass the necessary journals and forward them to the supervisor for approval.
  • Prepare and submit a weekly staff and partner advance status report that recognizes funds advanced, accounted and outstanding.
  • Initiate payment vouchers in a timely manner to facilitate processing of payments.
  • Assist finance staff in proper filing of documents in both soft and hard copies. 
  • Cross check all expenditure requests to certify their genuineness, review all project payments and assist in preparation of cheques and EFT’s.
  • Assist in the preparation of audits.
  • Posting expenditure vouchers in QuickBooks and forwarding them to accountant for review.
  • Tasked with the preparation of bank reconciliation statements and reconciling advances and supplier ledgers.
  • Support the supervisor in preparing draft financial reports.
  • Support in Monthly stock taking.
  • Perform any other duties that may arise in department.

Qualifications, Skills and Experience: 
  • The ideal candidate for the PREFA Accounts Assistant job placement should preferably hold a Bachelor’s Degree in Accounting from a recognized University
  • Full professional membership will be an added advantage.
  • At least three years’ experience in similar position.
  • Previous experience with grant management of CDC, DFID and USAID funds will be an added advantage. 
  • Extensive knowledge of computerized accounting preferably QuickBooks.
  • Good analytical skills, able to pay attention to detail, Computers skills and good communication skills.

How to Apply:
All interested candidates should send a current detailed CV, application letter, copies of testimonials and certificates; and three professional references with telephone and email contacts to:

The Executive Director,
Protecting Families Against HIV/AIDS (PREFA),
Plot 71, Lithuli Avanue Bugolobi,
P.O. Box 25769, Kampala, Uganda.


Deadline: 5th July 2017


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