UN Administrative Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:                Administrative Officer
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number:
17-Administration-RSCE-79679-J-Entebbe (M)
Reports to: Service Delivery
Manager
Job Grade: P4
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between Headquarters
and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities:  
  • Initiate and conduct studies to improve
    budget reporting systems and cost-effective utilization;
  • Keenly monitor and control budgetary
    allocations through regular reviews; provide effective monitoring over
    reports and data. Identify deviations from plans and propose corrective
    measures;
  • Establish and maintain a set of sound
    policies, procedures, standards and tools which are consistent with UN policy
    and practice in order to ensure proper resources management and control;
  • Subject matter expert in producing cost
    estimates / developing budget proposal both for planned and ah hoc
    activities/requirements
  • Identify reporting requirements for the
    performance targets, including KPIs and efficiency gain initiatives;
  • Take a lead in developing surveys,
    including reviewing, analyzing and/or interpretation of responses and
    subsequently produces relevant reports, conclusions and/or recommendations
  • Supervise and/or lead Reporting, Business
    Analyses and Client Support Team in its day to day activities, including
    technical and administrative support services team (drivers, training,
    etc)
  • Tasked with the operational coordination
    for all HR and Finance activities relative to the support services
    rendered to the client missions;
  • Ensure full compliance (including
    dissemination of new) with all instructions and policies, and ensure all
    office/operations elements operate in full compliance with the existing
    rules and regulations;
  • Keenly review and endorse work
    instructions and SOPs and ensure all processes and procedures are in place
    or introduced and are leading to optimization and efficiency of the
    support services rendered to the client missions; Represent in regular and
    ad hoc operational meetings with the client missions management.
  • Certifying Officer for a number of client
    missions and Bank Signatory for two largest SPMs
  • Manage all project management initiatives
    including developing, implementing and evaluating projects across the
    project life cycle.
  • Review relevant documents and reports,
    maintain issues log that identifies and tracks the status of issues,
    recommend corrective actions as necessary and communicate with all
    stakeholders regarding project status;
  • Take lead and monitor all activities and
    issues relative to quality management, benefits management and risk
    management strategies. Develop and implement client orientation strategy
    and ensure continued efforts to promote the subject UN competency.
  • Supervise a team and/or provide advice to
    others on general administration, financial administration and management
    issues and practices;
  • Reviews of offices/departmental space
    requirements, operational travel programme, adequacy of the space
    requirements and technology requirements of the Service Line;
  • Formulate and execute a change management
    strategy, including developing stakeholder management methodologies,
    change impact validation and measurement approaches to stabilize the
    operations.
  • Lead & maintain oversight over all
    activities and issues relative to implementation of the identified change
    management initiatives and evaluate change readiness and impact
    assessments.
  • Tasked with planning and corrective
    actions to ensure workforce preparedness and trainings.
  • Maintain accurate and reliable performance
    management baselines.
  • Focal point for the change management and
    related activities, including participation in relevant GFSS change
    management activities as necessary
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    Regional Service Centre at Entebbe (RSCE) Administrative Officer job
    opportunity should hold an advanced university degree (Master’s degree or
    equivalent degree) in Business Administration or related field. A first-level
    university degree in any of these fields, in combination with two
    additional years of qualifying work experience may be accepted in lieu of
    the advanced university degree.
  • At least seven (7) years of progressively
    responsible experience in administration, finance, human resources
    management, project/programme management or related fields.
  • Prior exposure and experience working in a
    field operation of the UN or an international organization, in a conflict
    or post-conflict setting outside of country of origin is desirable.
  • Previous experience working within a
    Shared Service Center is desirable.
  • Languages: Fluency in spoken
    and written English is required.
Personal Competencies:
Core Competencies:
  • Professionalism:
    Knowledge of administrative, budgetary, financial and human resources
    policies and procedures. Demonstrated in-depth technical knowledge of all
    aspects of administration with proven analytical skills. Ability to apply
    various United Nations administrative rules and regulations in work
    situations. Conceptual analytical and evaluative skills to conduct
    independent research and analysis. Ability to identify issues, formulate
    opinions, make conclusions and recommendations. Shows pride in work and in
    achievements; demonstrates professional competence and mastery of subject
    matter; is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; is motivated by professional rather than
    personal concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Teamwork: Works
    collaboratively with colleagues to achieve organizational goals. Solicits
    input by genuinely valuing others’ ideas and expertise; is willing to
    learn from others. Places team agenda before personal agenda. Supports and
    acts in accordance with final group decision, even when such decisions may
    not entirely reflect own position. Shares credit for team accomplishments
    and accepts joint responsibility for team shortcomings.
  • Client Orientation: Considers
    all those to whom services are provided to be “clients ” and seeks to see
    things from clients’ point of view. Establishes and maintains productive
    partnerships with clients by gaining their trust and respect. Identifies
    clients’ needs and matches them to appropriate solutions. Monitors ongoing
    developments inside and outside the clients’ environment to keep informed
    and anticipate problems. Keeps clients informed of progress or setbacks in
    projects. Meets timeline for delivery of products or services to client
 NB: The United Nations does not charge a fee at any stage of the
recruitment process (Application, interview meeting, processing, or training).
The United Nations does not concern itself with information on applicants’ bank
accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 5th June 2017
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