Human Resources Officer NGO Jobs – Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI)

Job Title:          Human Resources Officer
Organisation: Medical
Research Council/ Uganda Virus Research Institute (MRC/UVRI)
Funding Source: MRC (UK) and
Duty Station: Entebbe,
Reports to: Human Resources
Position Code: HRO517
About US:
The Medical Research Council/ Uganda Virus Research Institute
(MRC/UVRI) based at the Uganda Virus Research Institute in Entebbe is a
bilateral multi-disciplinary research organization funded by, the Medical
Research Council (UK) and Centers for Disease Control and Prevention (CDC) in
Uganda under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and
other donor agencies. Established in 1988, the MRC/UVRI Uganda Research Unit on
AIDS is an internationally recognized center of excellence for research on HIV
infection and related diseases, contributing knowledge on the revolving
epidemic, the evaluation of innovative health care options, treatment and
prevention, and the development of health policy and practice in Africa and
Job Summary: The Human
Resources Officer will provide efficient and effective day today human
resources support to the Unit through supporting the Managers, scientists,
field station administrators and staff to ensure that their queries are
addressed. The post holder will mainly handle HR Planning, recruitment and
selection, orientation and induction, training, performance management, and any
other areas as may be requested by supervisor
Key Duties and
  • The incumbent will maintain an up-to-date
    manpower databank to assist the department in manpower planning and talent
  • Develop and implement recruitment and
    selection activities for the Unit; Prepare vacancy advertisements,
    shortlist, participate in the design of selection instruments, comprise
    interview panels and prepare corresponding reports.
  • The jobholder will also make reference
    checks for the preferred candidates and prepare employment contracts for
    signing for new staff as per the Staff Policy Manual.
  • Receive new staff, ensure all required
    documentation for the staff personel file is in place and as much
    information as possible is entered on MSD and the payroll officer has
    copies of the required documentation
  • Organize and coordinate orientation and
    induction of new staff with the various sections in line with the HR
    orientation and induction guidelines
  • Prepare and submit an up to date
    recruitment status report every month to the Human resources manager for
    review and discussion of progress
  • Track probations, follow up with
    supervisors to ensure that staff are appraised and those who have passed
    the probation are confirmed into service by the HR manager
  • Work in close liaison with supervisors,
    routinely develop and review job descriptions and person specifications
    for staff in line with the changing job requirements
  • Implement the Unit’s policy on Performance
    Management; develop and review performance management tools, train staff
    in setting objectives and the appraisal processes and monitor compliance
    of the policy
  • The jobholder will receive and analyse
    performance appraisal forms for possible errors and advise the concerned
    employees/ supervisors
  • Work closely with the Training
    coordinator, compile training needs from appraisal forms for respective
    sections and submit them for approval
  • Actively participate in periodic reviews
    of the existing HR policies and strategies
  • Perform any other duties in the department
    as may be requested by the supervisor
Qualifications, Skills and
  • The applicant for the MRC Human Resources
    Officer job placement should hold an Honours Bachelor’s degree in Human Resources management,
    Arts, Social sciences or related field with a bias in Human resources.
  • Additional
    trainings in people management
  • A
    minimum of three years of progressive experience in a busy Human Resources
    Support role in a large local or international organisation
  • Prior
    experience of working within a multi-cultural and international
  • Comprehensive
    and up to date knowledge of current labour laws and practices within
    Uganda, excellent negotiation and interpersonal skills able to
    converse comfortably across all levels of the organisation.
  • Excellent
    communication skills in written and oral English, accomplished presenter.
  • Previous
    experience of using the Navision ERP system
  • High
    degree of Integrity, ability to work independently but also
    coordinate as part of a team, analytical, planning and organisational
How to Apply:
All candidates should send their applications letters, copies of
academic qualifications and curriculum vitae including names, telephone
contacts and email addresses of three (3) referees should be sent only via e
mail to: Please quote the position code in the
subject line of the email (Check top of this advert for Code).
NB: Only shortlisted
candidates will be contacted for interviews. Note that academic qualifications
will be subjected to verification by the issuing institutions
Deadline: 12th May 2017 by
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