24 May 2017

Accounts Assistant Non-profit Careers - Makerere University Walter Reed Project (MUWRP)

Job Title:         Accounts Assistant
Organisation: Makerere University Walter Reed Project (MUWRP)
Duty Station:  Kampala, Uganda
Reports to: Finance Manager
Position Number: MUWRP/16/17

About US:
The Makerere University Walter Reed Project (MUWRP) is a non-profit HIV research program that was established in 2002 as a result of a memorandum of understanding between Makerere University and The Henry M. Jackson foundation for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of MUWRP is to develop, evaluate and provide interventions to mitigate disease threats of public health importance to Uganda.

Job Summary: The Accounts Assistant will provide overall support to the Finance section in the areas of petty cash management, voucher preparation, following up accountability of working advances, filling of accounting documents and entering accounting data into the accounting software. This position requires keen attention to detail and high levels of confidentiality and integrity.

Key Duties and Responsibilities:  
  • Tasked with verifying the accuracy and approval of invoices, purchase orders and other accounting documents or records placed for payment.
  • Responsible for mobile money payment processing to include verification of beneficiary’s mobile numbers and related beneficiary’s names and uploading correctly verified numbers and names to mobile money payment platforms.
  • Update and maintain accounting journals, ledgers and other records detailing financial business transactions
  • Responsible for handling /entering approved payment requests and purchase orders into accounting software- Microsoft Dynamics NAV
  • Uploading payments into the online banking platform ( Straight2bank for SCB and Citi online banking for CITIBANK)
  • Conducting field visits to ensure project resources are put to the right use.
  • Assist in the review of accountability provided by the districts and CSOs
  • Preparation/ lining up of payment vouchers for both cash and bank payments
  • Carrying out banking duties as a third party agent including making cash deposits, cash withdrawals, picking bank statements and other related tasks
  • Follows up accountability of advances following procedures in the accounting manual
  • Responsible for processing receipts and sales invoices for Lab incomes
  • Regular update of payment schedule file for DFA or his designee to determine required funding levels for the different bank accounts.
  • Participate in the month end closures
  • Participate in the preparation of Audit files / Audit processes
  • Reconcile bank statements by comparing statements with general ledger.
  • Other reasonable duties assigned by the supervisor and / or Head of Department

Qualifications, Skills and Experience:
  • The ideal candidate for the Accounts Assistant job opportunity should hold a Bachelor’s Degree in Accounting.
  • At least three years of related experience in a busy office environment
  • Previous experience with using Microsoft Dynamics NAV
  • Highly organized, detail-oriented and self-motivated.
  • Ability to handle multiple tasks simultaneously.
  • Ability to work independently and in a team.
  • Fluency in verbal and written English. 
How to Apply:
All suitably qualified and interested candidates should download the application form, download here, attach it together with application letters, CVs, Photocopies of academic qualifications and three professional referees. The position number (Check top of advert) and preferred location should clearly be stated in the application letter.

Please send applications to:

The HR and Administration Manager,
Makerere University Walter Reed Project,
Plot 42 Nakasero Road.,
P.O. Box 16524 Kampala. Uganda

Deadline: 29th May 2017

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