26 April 2017

USAID IRS Programme Assistant Jobs - Abt Associates

Job Title:        Programme Assistant
Organization: Abt Associates
Project Name:  Uganda IRS Project Phase II
Funding Source: USAID
Duty Station: Uganda
Reports to: Chief of Party

About Abt:
Abt Associates is an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries.

About USAID Project:
The USAID-funded Uganda IRS Phase II Project’s objective is to conduct a comprehensive spraying program, and establish the foundation for sustainable, effective, high-quality indoor residual spraying (IRS) activities in Uganda.

Job Summary: The Programme Assistant assists the Operations, Monitoring & Evaluation, Finance & Administration teams and Senior Management Team in drafting regular reports, following with district officials’ reports and payments for effective and timely delivery of services.

Key Duties and Responsibilities:  
  • Support the Senior Management Team in coordinating the planning and execution of the work of the technical and administrative staff through: working with technical staff to define the logistics and administrative support needs for upcoming training events, workshops and conferences, well in advance of the events and coordinating with the Finance Manager and Administrative Manager to ensure these needs are met; and ensuring that all the spray activity reports are collated and shared among staff for input before being summarized into end of spray report, assist in drafting of the monthly progress summary reports for USAID, clearly spelling out accomplishments, lessons learned and challenges for each technical area as well as coordinating the compilation of weekly activity reports from the information provided by the field staff and disseminating to staff as appropriate.
  • The jobholder will coordinate activities for the annual work plan development process and assist with the compilation and formatting of the final copy.
  • Organize, facilitate and document staff meetings, client and counterpart meetings as appropriate.
  • Oversee the process of preparing technical reports by receiving sectional or individual drafts, collating them into one draft and ensuring that the contributors make further input/ edits before the final draft copy is produced.
  • Render support in coordination of development of scope of work, recruitment and logistics for local and international consultants and provide or arrange support to enable consultants accomplish their work (including developing schedules, organizing meetings and site visits, briefing, introduction to key people and travel arrangements).
  • Coordinate with Home Office to obtain clearance for travelers, purchase of tickets and arrangement of ground travel.
  • Collect, register and maintain information on project activities by reviewing reports and through first hand sources.
  • Assist the Finance Manager in the review of end of spray schedules for spray personnel payments. Assist with preparing requests for district officers’ fuel and SDA allowances.
  • Tasked with the preparation of travel advance requests for MoH personnel and VCOs and follow-up with their expense reports.
  • Undertake other assignments that the SMT deems necessary . including field visits.

Qualifications, Skills and Experience:
  • The applicants for the USAID IRS Project Programme Assistant job opportunity must hold a diploma or university degree in Project Planning and Management, Social Sciences, Public Administration or other relevant qualifications.
  • A minimum of three years of hands-on experience in similar position in international organizations/development projects in Uganda or elsewhere.
  • Excellent reporting and writing skills and fluency in English a must.
  • Good computer skills, strong knowledge of MS Word, Excel, PowerPoint, E-mail and Internet is necessary.
  • Working knowledge of FAR/AIDAR is an added advantage.

How to Apply:
Al suitably qualified and interested candidates should send their applications to Procurement@Ugandairs.com with the name of the position indicated in the subject line. The applications should include an up-to-date CV, a cover letter detailing why you feel you are particularly qualified for the position; and an e-mail and telephone contacts of three references.

Deadline: 28th April, 2017


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