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• Work in close conjunction with the Deputy
  Director of Programs, oversee programming in West Nile, provide guidance
  and support to program coordinators and managers, supporting capacity
  development of a new and growing team. 
  Oversee spending and program progress against agreed targets and
  spending plans.
• Organize grant review meetings at field
  sites, sharing support needs with the operations and program teams in
  Kampala. 
• Assist in the development and
  implementation of a comprehensive monitoring and evaluation system
  providing insights into delivery of outputs and results at regular
  intervals.
• Support integration across programs,
  holding regular coordination meetings and promoting active collaboration
  across sectors. 
• Actively review and participate in
  program development and program and support input from the field site.

• Managing the Operations Coordinator,
  ensure the supply chain functions effectively at the field level,
  including procurement, stock and asset management, vehicle operations,
  equipment maintenance and repair (including communications and computer
  equipment).
• Particular regard for compliance with
  donor requirements in procurement, ensuring understanding and adherence to
  IRC SOPs.
• Manage HR functions at the field level,
  including recruitment, contracting and payroll with support from the
  Kampala HR team.
• Ensure all activities are carried out in
  accordance with IRC policies and procedures.

• Oversee budget expenditures in West Nile,
  ensuring a healthy burn rate in line with work plans and agreed deliverables.
  
• Supervision to ensure expenditures are in
  line with IRC and donor compliance regulations, eliminating disallowables
  and spreading costs strategically across a portfolio of funds.
• Review monthly Budget vs. Actual reports
  and Budget Expenditure Plans with program and support staff, ensuring that
  relevant action is taken in a timely fashion.
• Inform senior management of changing
  budget needs, and participate in budget development and revision
  processes.
• Conduct weekly cash count with finance officer.

• Assure adherence to IRC global and Uganda
  specific finance, logistics, IT, security, communications and
  HR/administration policies and procedures, including the IRC Way.
• Strategy, resourcing and
  accountability: 
• Develop and implement a relevant strategy
  and resourcing plan, adapting to a changing context, maintaining
  flexibility and innovation, taking advantage of new opportunities as they
  arise.
• Maintain good relations with donors
  present at the field level, developing funding opportunities for program
  growth and sustainability. Transitioning the program from emergency to
  longer term sustainable service delivery.
• Ensure the IRC feedback mechanism is
  functioning and responsive, regularly reviewing the feedback register to
  ensure timely and effective responses, adapting programming where
  appropriate.

• Prepare and send timely and accurate
  reports to the Country Director, reviewing review program, finance,
  logistics, and HR reports to ensure accuracy before sending to Kampala.
• Support the delivery of punctual donor
  reporting, ensuring monitoring systems report accurately against
  deliverables.

• Represent the IRC to local government
  authorities, UN agencies, international organizations, NGOs, donors and
  other stakeholders at field level. 
• Enhance collaboration and maintain good
  relations contributing to a safe and productive operating environment.

• Manage all head of departments in West
  Nile, setting annual objectives and monitoring performance against set
  targets, conducting timely performance evaluations and taking corrective
  action as and when required.
• Work closely with staff to identify
  training needs, providing coaching and mentoring as required.
• Provide vision, leadership and direction
  for staff in new offices, contributing to a safe, respectful and dynamic
  working culture.

• Act as the security focal point for West
  Nile, with the Operations Coordinator responsible for day to day monitoring
  and management of security, regularly reviewing and updating the West Nile
  Security Management Plan.
• Monitor the security situation, including
  attending security briefings and maintaining regular contacts with key
  security focal points in local government and UNHCR, keeping senior
  management in Kampala and local staff informed of developments.
• Ensure tools for rapid response to
  security incidents are in place and up to date, including telephone trees
  and constant companion card, as well as supervising quick and
  comprehensive incident reporting.
• Ensure staff are trained on, aware of and
  in compliance with IRC security policies and the West Nile site SMP.
  Provide a security briefing on arrival for all new staff and visitors.

• Ensure good living conditions for the
  field staff in all sites.
• Actively liaise with Kampala to ensure
  basic items are available at the field level. 
• Act as focal point for visitors or other
  organizations staying at the NGO compound, if any. 

• The ideal candidate for the IRC Senior
  Emergency Response Coordinator career placement should hold a University
  degree level education, or equivalent practical experience.
• A minimum of five years’ experience
  working within a humanitarian agency in a leadership position
• Five years experience managing,
  supervising and developing operational and program staff
• Previous experience in managing programs
  in emergency and insecure areas.
• Program / office start up experience an
  asset.
• Broad knowledge and understanding of
  operations (logistics, administration, human resources, IT)
• Strong organizational skills, ability to
  coordinate and manage a diverse array of responsibilities: programs,
  logistics, security, finance and operations. 
• Proven ability to handle sensitive
  situations diplomatically and possesses strong communication skills.
• Ability to work well with people of
  varying backgrounds, cultures, education levels 
• Familiarity with the IRC and donors (US,
  European, UN) policies and regulations
• Excellent computer skills: MS Word, Excel,
  Power point, Outlook.
• Fluency in spoken and written English
• Additional qualities: ability to
  multitask, ability to handle pressure well, ability to improvise,
  flexibility.

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