Job Title: Senior Project Assistant – IBG Organisation: International Organization for…
2 Fresher Finance Assistant/Cashier NGO Jobs – Mercy Corps
Job Title: Finance Assistant/Cashier (2 Fresher Jobs)
Organization: Mercy Corps
Duty Station: Kampala and
Lira, Uganda
Lira, Uganda
Reports to: Finance Officer
About Us:
Mercy Corps is an International non-profit organization that has been
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong,
Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as
well as other private donations.
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong,
Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as
well as other private donations.
Job Summary: The Finance
Assistant/Cashier will be responsible for assigned field office petty cash
management, compliance, and maintaining proper, accurate and well organized
Finance documents etc. The incumbent is mainly responsible for updating and
tracking Advances and finance files. He/she is responsible to make sure that
all AAM, segregation of duties and policies and procedures are respected as per
the FFM, procurement manual, assets mgt and other manuals/policies and
procedures.
Assistant/Cashier will be responsible for assigned field office petty cash
management, compliance, and maintaining proper, accurate and well organized
Finance documents etc. The incumbent is mainly responsible for updating and
tracking Advances and finance files. He/she is responsible to make sure that
all AAM, segregation of duties and policies and procedures are respected as per
the FFM, procurement manual, assets mgt and other manuals/policies and
procedures.
Key Duties and
Responsibilities:
Responsibilities:
·
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
·
Implement and Make sure all Mercy Corps FFM,
procurement, assets management, HR policies and procedures are implemented.
Implement and Make sure all Mercy Corps FFM,
procurement, assets management, HR policies and procedures are implemented.
·
The incumbent will implement and Make sure all
respective donors and local Gov’t rules and regulations are respected.
The incumbent will implement and Make sure all
respective donors and local Gov’t rules and regulations are respected.
·
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
·
Responsible for organizing and filing bank
transactions for FO to record in Accounting Software.
Responsible for organizing and filing bank
transactions for FO to record in Accounting Software.
·
Cross checking all advances, purchase requests,
quotation analysis, purchase orders, expense report, payment requests and others
before writing cheques or and issuing out cash after approvals and reviews are
done.
Cross checking all advances, purchase requests,
quotation analysis, purchase orders, expense report, payment requests and others
before writing cheques or and issuing out cash after approvals and reviews are
done.
·
Recording all Cash and Bank transactions in
Excel first for daily tracking and monitoring of cash movement and balances to
avoid overdrawn accounts.
Recording all Cash and Bank transactions in
Excel first for daily tracking and monitoring of cash movement and balances to
avoid overdrawn accounts.
·
Work closely with SFA to ensure daily recording
of transactions in Navigator, prepare them for final review by SFO.
Work closely with SFA to ensure daily recording
of transactions in Navigator, prepare them for final review by SFO.
·
Writing Cheques for vendor payments and issuing
advances to staff and making instant follow up for long due outstanding
advances.
Writing Cheques for vendor payments and issuing
advances to staff and making instant follow up for long due outstanding
advances.
·
Stamping all transactions for office with PAID
Stamp as well as Expense reports and Advances PAID and CLEARED appropriately.
Stamping all transactions for office with PAID
Stamp as well as Expense reports and Advances PAID and CLEARED appropriately.
·
Ensure that all processed payments have receipts
attached whether paid by EFTs, Cheque or MM.
Ensure that all processed payments have receipts
attached whether paid by EFTs, Cheque or MM.
·
Updating and maintaining advance register for
the office, tracking and making instant follow ups on staff with outstanding
advances to ensure compliance with MC advance policy.
Updating and maintaining advance register for
the office, tracking and making instant follow ups on staff with outstanding
advances to ensure compliance with MC advance policy.
·
Ensure that staff timesheets are collected on
time, organized, well filed and labeled for quick retrieval.
Ensure that staff timesheets are collected on
time, organized, well filed and labeled for quick retrieval.
·
Retrieve and refiling back documents
appropriately as requested by staff as well as Auditors with the help of Senior
Finance Assistant and Senior Finance Officer.
Retrieve and refiling back documents
appropriately as requested by staff as well as Auditors with the help of Senior
Finance Assistant and Senior Finance Officer.
·
Attaching Posted Vouchers to respective
transactions for as well Labeling Field transaction files after posting and
achieving on a monthly basis.
Attaching Posted Vouchers to respective
transactions for as well Labeling Field transaction files after posting and
achieving on a monthly basis.
·
Receiving Staff accountabilities after FO
reviews, to match with original advance forms and copies of relevant forms like
Travel Approval Authorization in case of Travel Expense Reports. Ensure that
correct amounts are cleared with valid and original receipts and other
documentation as required.
Receiving Staff accountabilities after FO
reviews, to match with original advance forms and copies of relevant forms like
Travel Approval Authorization in case of Travel Expense Reports. Ensure that
correct amounts are cleared with valid and original receipts and other
documentation as required.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Assist other finance functions and offices when
ever need arises.
Assist other finance functions and offices when
ever need arises.
·
Perform any other tasks to be assigned by the
supervisor.
Perform any other tasks to be assigned by the
supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Mercy Corps Finance
Assistant/Cashier job opportunity should a 2nd Class Upper Diploma
in Business Studies from a recognized Institution.
The ideal candidate for the Mercy Corps Finance
Assistant/Cashier job opportunity should a 2nd Class Upper Diploma
in Business Studies from a recognized Institution.
·
Partial (Level two and above ) or full CPA or
ACCA is an added advantage
Partial (Level two and above ) or full CPA or
ACCA is an added advantage
·
At least two years’ experience in Finance and
Accounting is preferred.
At least two years’ experience in Finance and
Accounting is preferred.
·
Extensive knowledge of financial management and
accounting.
Extensive knowledge of financial management and
accounting.
·
Excellent analytical skills including attention
to details are essential.
Excellent analytical skills including attention
to details are essential.
·
Demonstrated experience and skill with financial
reports preparation and presentation and proven ability to translate technical
financial data into informative reports.
Demonstrated experience and skill with financial
reports preparation and presentation and proven ability to translate technical
financial data into informative reports.
·
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
·
Proven ability to support programmatic objectives
with timely and meaningful financial information is essential.
Proven ability to support programmatic objectives
with timely and meaningful financial information is essential.
·
A demonstrated ability to multi-task, meet
deadlines and process information in support of changing program activities is
necessary.
A demonstrated ability to multi-task, meet
deadlines and process information in support of changing program activities is
necessary.
·
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
·
Willingness to travel rotate to any Mercy Corps
Field Offices and Head office whenever need arises.
Willingness to travel rotate to any Mercy Corps
Field Offices and Head office whenever need arises.
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
Deadline: 8th
November, 2016
November, 2016
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