08 September 2016

4 Fresher USAID Finance Officer-Field Careers - Malaria Consortium

Organization: Malaria Consortium
Project Name: USAID/PMI Malaria Action Program for Districts (MAPD) Project
Duty Station: Arua, Hoima, Masaka and (Fort Portal) Kabarole, Uganda
Reports to: Regional Coordinator
Salary: USD 11,520 gross per annum

About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. Malaria Consortium works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year USAID/PMI funded project. The project aims to prevent and control Malaria illnesses and deaths in order to minimise the social economic effects of the disease among the overall population of Uganda especially in children under 5 years of age. The project will be implemented starting in August 2016, and will cover 43 districts with a total population of more than 13 million. The Malaria Action Program for Districts project offers a partnership uniquely positioned to deliver this implementation rollout. Partners include Johns Hopkins Program for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and Communication for Development Foundation-Uganda (CDFU).

Job Summary: The Finance Officer-Field will provide a full accounting services to the field office. The incumbent is responsible for checking the accuracy of all transactions, disbursing and settling cash as requested in accordance with MC financial policy and process in the field office and reporting all transactions to the Regional Coordinator accurately and timely.

Key Duties and Responsibilities: 
·         Calculate and request the field office’s monthly cash needs with the budget heads and Area Coordinators with the objectives to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs. 8 %
·         The incumbent will arrange for timely bank transfers to the field office and ensure proper accounting of transfers. 7%
·         Act as cheque signatories. 7%
·         Regularly check the accuracy and validity of the transactions of the field office, 8 %
·         Check the correct procedures including appropriate approvals are followed for all transactions. 8 %
·         Prepare the monthly return to submit to the financial Accountant within three days of the month end, including bank reconciliation and petty cash count sheets. 5%
·         Keenly review the coding of the field reports with budget holders. 7 %
·         Prepare the bank reconciliation for the field office and follow up on any outstanding items. 5%
·         Close the field books of accounts monthly according to the timetable. 7%
·         Responsible for keeping petty cash using imprested record, making requisitions and issues as approved by an authorised MC personnel. 8%
·         Count petty cash on a monthly basis with appropriate person. 7%
·         Ensure that all payments to vendors are in compliance with government tax requirements (V.A.T, WHT). 6%
·         Maintain a register for all accountabilities submitted to eliminate claims that accountabilities are submitted and lost. 7%

Qualifications, Skills and Experience:
·         The applicant for the Malaria Consortium USAID MAPD Finance Officer-Field job opportunity should hold a Bachelor’s degree in Accounting and/or Finance
·         One year of similar work experience
·         Working knowledge and experience in using at least 1 accounting package
·         Knowledge and experience using MS-Office packages
·         Previous experience of working in the NGO sector
·         Good excel and other sofware skills
·         Excellent interpersonal skills
·         Keen attention to detail
·         Fluent in English, excellent communication skills, both written and verbal;
·         Flexible in approach to tasks and working hours
·         Good analytical skills

Core Competencies:
Delivering Results: Focuses on delivering contribution to Malaria Consortium and achieving own objectives
·         Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
·         Strong self management of time and effort
·         Checks own work to ensure quality
Analysis and use of information: Gathers information and identifies problems effectively
·         Interprets basic written information
·         Keen attention to detail
·         Follows guidelines to identify issues
·         Recognises problems within their remit
·         Uses appropriate methods for gathering and summarising data
Interpersonal and Communications: Listens and clearly presents information
·         Actively listens and pays attention
·         Presents information and facts in a logical way
·         Shares information willingly and on a timely basis
·         Communicates honestly, respectfully and sensitively
Collaboration and partnering: Is a good and effective team player
·         Is as a good and effective team player
·         Knows who their customers are and their requirements.
·         Respects and listens to different views/opinions
·         Actively collaborates across teams to achieve objectives and develop own thinking
·         Proactive in providing and seeking support from team members
Leading and motivating people: Manages own development and seeks opportunities
·         Actively manages own development and performance positively
·         Learns lessons from successes and failures
·         Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and adapts
·         Recognises limitations and take steps to manage any resulting pressure or stress
·         Remains focused on objectives and goal in a rapidly changing environment
·         Takes responsibility for own work and for the impact of own actions
Living the values: Promotes Malaria Consortium values amongst peers
·         Shows a readiness to promote Malaria Consortium’s values amongst peers
·         Promotes ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness: Manages own workload effectively
·         Plans and manages own workload effectively
·         Is familiar with Malaria Consortium’s mission and current strategic plan.
·         Understands own contribution to Malaria Consortium’s objectives

How to Apply:
All interested applicants are encouraged to apply online at the web link below.

Deadline: 16th September 2016 by 2:30 pm

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