UK AID Project Accountant & Administrator Career Jobs - Farm Africa

Organization: Farm Africa
Funding Source: UK AID
Duty Station: Soroti, Uganda
Reports to: Project Coordinator

About Us:
Farm Africa is an international NGO that seeks to increase the incomes and improve food security of smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in East Africa. We have recently launched a new UK AID funded FoodTrade programme linking smallholder farmers producing maize, beans and rice to export markets. 

Job Summary: The Project Accountant & Administrator will be responsible for ensuring a high standard of financial management for Farm Africa’s FoodTrade project activities in Teso sub-region. Duties will include maintaining accurate financial records, budgeting, financial reporting, procurement, payment and payroll processing, audit planning and other core financial duties. In addition, the incumbent will be responsible for facilities management at the project office and line managing the project driver.

Key Duties and Responsibilities: 
Accounting and Finance - managing income and expenditure processing, and maintaining accurate financial records - in particular:
·         Promptly and accurately accounting for all income and expenditure for Farm Africa in Uganda using QuickBooks
·         Ensuring that proper accounting records are maintained including debtor and creditor listings and staff working advance records, carrying out monthly reconciliations
·         The jobholder will be coding and gaining authorisation for all expenditure according to Farm Africa procedures
·         Ensuring timely payment of all invoices and expenditures
·         In charge of the preparation of monthly payroll for authorisation and transmission and ensuring on time payment of relevant taxes by Farm Africa and our employees
·         Ensuring enough cash available for smooth implementation of the project by preparing and submitting monthly cash forecast to Finance and Administration Manager
·         Undertaking regular banking duties including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. And acting as a bank agent for Farm Africa
·         Carrying out monthly general ledger accounting reconciliations and analysis ensuring accuracy of ledger and month end reporting in accordance with GAAP, organisational policy and donor regulations. This includes reconciliations of bank, cash, SWA, Prepayments and creditors/Interproject accounts
Financial reporting including:
·         Supplying accurate and complete monthly project accounts to the Finance & Administration Manager
·         Preparing financial reports for FoodTrade Uganda in line with donor reporting requirements
·         Producing annual Farm Africa Uganda accounts in line with statutory requirements and for filing annual returns with URA.
·         Preparing monthly management accounts reports for the Uganda country office and Food Trade project
Budgeting and budget management tasks including:
·         Supporting the Project Coordinator with preparing and checking of budgets during the annual planning process
·         Assisting the Project Coordinator with preparing and checking budget revisions during the year as required
·         Assisting the country office team with developing draft budgets for new programmes
Ensuring compliance with standards contained in the Farm Africa Finance Procedures Manual, and in particular:
·         Guiding the Project Coordinator and/or Country Representative on relevant budgetary control measures to address any identified weakness in policy and/or practice.
·         Feeding back any pertinent financial management issues to the Finance Administrative Manager and/or Country Representative
Line managing the Driver & Assistant, and in particular:
·         Assisting the Driver & Assistant with managing their workload in accordance with the requirements of other project team members
·         Holding supervision sessions with the Driver and Assistant at least once per quarter (to discuss progress against work plans and targets and resolve any outstanding issues)
·         Carrying out an annual appraisal for the Driver & Assistant
·         Participate in workshops and training sessions organized by the wider Farm Africa finance team.
Playing a key role in delivering the wider objectives of Farm Africa’s FoodTrade project in Uganda including:
·         Facilities management for Soroti Office
·         Providing financial management support to the Katine Cooperative Accountant
·         Assisting with facilitating monitoring and communications visits from the wider Farm Africa team
·         Maintaining proper personnel files for Uganda team such as leave records, annual appraisals and general personal records
·         Undertaking any other duties as reasonably requested by the project coordinator

Qualifications, Skills and Experience: 
·         The applicant for the Farm Radio Project Accountant & Administrator should preferably hold a Degree in Accounting or Finance CPA (III)
·         At least three years’ experience working in an accounting position
·         Working for an INGO
·         Good working knowledge of QuickBooks Managing other staff
·         Demonstrable experience of administering payroll using an online system
·         Experience of using SUN accounting systems
·         Excellent knowledge and understanding of URA requirements and processes
·         Able to work under own initiative
·         Previous experience of producing content for donor reports
·         Demonstrable experience of producing project budgets and monitoring activities against them
·         Strong written and verbal communication skills including the ability to communicate with people from a broad range of backgrounds.
·         Good working knowledge of Microsoft Office programmes, in particular Word, Excel and
·         PowerPoint
·         Flexible and ‘can do’ attitude
·         Honesty and Integrity
·         Good team player
·         Strong written and verbal communication skills including the ability to communicate with people from a broad range of backgrounds.
Farm Africa’s Values:
·         Being experts in our field, delivering insightful/impactful evidence-based solutions
·         Pushing boundaries, being creative with new and old solutions
·         Acting for the long-term, building relationships and delivering long-lasting change for farmers
·         Working flexibly, taking advantage of the most effective solutions, whether from the communities, private sector or government
·         Sharing knowledge with others, reaching more farmers than we do alone, ensuring effective technologies are widely accessed.

How to Apply:
All applicants must submit an updated CV, salary history and one-page application letter specifying the post title in the subject line to:

Deadline: 5th September 2016 by 12:00PM

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