Human Resource Officer- (Payroll and Employee Relations) Jobs – National Identification and Registration Authority (NIRA)

Organization: National Identification and Registration
Authority (NIRA)
Kampala, Uganda
Manager, Human
The National Identification
and Registration Authority (NIRA) was established on the passing of the Uganda
Registration of Persons Act, 2015. The Act was made to harmonise and
consolidate the law on registration of persons; to provide for registration of
individuals and to establish a national identification register. It provides
for the mandatory registration of all Ugandan citizens within Uganda and abroad
as well as aliens identification cards and for related matters.
The Human
Resource Officer- (Payroll and Employee Relations) will primarily coordinate
the payroll and administration of other staff benefits.
Duties and Responsibilities: 
  • Offers
    support in the preparation and processing of the payroll for all company
    employees, ensuring comprehensiveness, timeliness and accuracy
  • Collates
    and inputs of all relevant information for monthly payroll (including new
    starters, leavers, benefits, contract changes etc.) and ensuring
    appropriate documentation and authorization
  • Works
    closely with the Finance department to ensure timely tax returns and other
    statutory returns and remittances
  • Handles
    queries and provides guidance to staff and managers in relation to pay,
    insurance, statutory deductions, staff benefits and related policies and
  • Maintains
    detailed records and documentation of payroll functions for audit
    /compliance purposes, in accordance with statutory and/or other
  • Keenly
    monitors and maintains information in relation to employee records –
    leave, overtime, HR trends etc. Participates in the preparation of HR
    reports as required from time to time
  • Offers
    support in the administration of employee programmes (e.g. health
    benefits, Gratuity, pension, and so on)
  • Works
    closely with insurers/service providers on issues of medical, workman’s
    compensation and related claims and/or queries
  • Supports
    the department in compilation and submission of salary survey or other
    staff survey data
  • Continually
    monitors and updates HR statistical data to ensure trends are accurately
  • Works
    in close collaboration with department managers and supervisors to plan
    Leave and manage the annual leave calendar in line with the Leave Policy
    and procedures
  • Actively
    participates in the development and maintenance of HR Information systems
    as updated from time to time
  • The
    incumbent supports HR Department in handling staff issues related to
    welfare including health, death and other staff benefits
  • The
    incumbent coordinates the provision of adequate welfare services and
    facilities to all employees and advise the HR Manager on staff discipline
    and other HR legislations according to the organization policy
  • Performs
    any other duties which may be assigned from time to time by the Manager
    Human Resource or other authorized party.
Skills and Experience:
  • The
    ideal candidate for the National Identification and Registration Authority
    (NIRA) Human Resource Officer- (Payroll and Employee Relations) career
    placement should hold an Honor’s Bachelor Degree in Human Resource or
    Organizational Psychology, Social Sciences, Business Administration or
    other relevant field from a recognized University
  • Possession
    of a Post graduate qualification in Human Resource Management would be an
    added advantage
  • At
    least three years of relevant working experience in a reputable public or
    private organization. Previous experience administering payroll in a busy
    environment is an added advantage
  • Computer
    literacy – working knowledge of MS office with medium to advanced Excel skills
  • Impeccable
    level of integrity and confidentiality in dealing with payroll and other
    HR related issues
  • Excellent
    communication and interpersonal skills
  • High
    sense of accuracy and attention to detail
  • Excellent
    organizational and time management skills
  • Ability
    to work with minimal supervision to meet deadlines
to Apply:
All suitably qualified and
interested persons should send their applications, curriculum vitae, copies of
academic and professional certificates/ testimonials to the National Director,
Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya,
Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices
indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a
daytime telephone contact and names and contact details of three professional
referees. Also, in your application letter and on the cover of the envelope,
clearly indicate which position you are applying for.
24th August, 2016
If you do not hear from NIRA within two months from the closing date, please
consider your application unsuccessful. Only shortlisted candidates will be
contacted. Any form of canvassing or lobbying will lead to disqualification.
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