United Nations UN RSCE Jobs – Finance and Budget Assistant

Job Title:       Finance and Budget Assistant
Organization: United Nations Regional Service Centre Entebbe
Duty Station: Entebbe, Uganda
Job Opening Number: 56679
Reports to: Service Line Manager
About RSCE:
Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
Regional Service Centre, as approved by the Member States, is owned, managed
and staffed by the regional missions it serves. This framework reinforces the
existing missions’ chain of command structures and lines of authority in a
manner that does not create an additional layer between Headquarters and the
regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:  Within delegated authority, the Finance
and Budget Assistant will be responsible for the following duties:
1. Accounts:
  • Render support in the closing of monthly
    accounts and preparation of financial statements for submission to
  • Scrutinize source documents for completeness,
    accuracy and validity of charges.
  • Reconcile and review suspense account and
    approve the clearance procedures.
  • Render support in the monitoring of
    expenditures to ensure they remain within authorized levels.
  • Prepare vouchers to replenish petty cash
  • Process payments and prepare vouchers for
    various accounting entries, including payments for vendors, other missions
    or agencies and other creditors, and communicating any discrepancies to
  • Compute staff claims/entitlements and raise
    vouchers regarding their entitlements, including deductions, salaries,
    claims, hazard allowance and monthly mission allowance.
  • Prepare bank reconciliation on monthly basis.
  • Assist the Finance Officer in extracting
    information and generating expenditure reports from computerized
    information system databases; assist in preliminary analyses of the
    extracted information and the reports generated, and highlight areas of
    concern for the attention of the Finance Officer.
2. Treasury/Cashier:
  • Keenly monitors/reviews methods used to remit
    payments and supervises investigation of non-receipt of payments.
  • Regularly reviews funds receipts and
    identifies sources and records them as appropriate in the General Ledger.
  • Renders support in the monitoring the transmittal
    of payments worldwide
  • Assists in the disbursement of funds within
    all RSCE house banks; all duly approved payments to financial institutions
    within the purview of RSCE by verifying banking instructions, methods of
    payment, partner banks, beneficiary details, routing instructions and
    amounts to be disbursed;
  • Reviews incoming payment instructions with
    regard to banking details and sources of funds.
  • Prepares payments for final disbursement by
  • Renders support in the monitoring of the
    dispatch of payment instructions and cheques to banks.
  • Verifies receipts and deposit slips for all
    incoming funds.
  • Assists staff members regarding queries on
    payment and deposit-related issues.
  • Investigates complaints of non-receipt of
3. General:
  • Keep up-to-date on guidelines that have
    bearing on matters related to programme/peacekeeping budgets, ensuring
    compliance with United Nations policies and procedures.
  • Draft/prepare memoranda and cables to various
    offices, sectors, other field missions and/or headquarters.
  • Perform any other duties as assigned by the
Qualifications, Skills and Experience:  
  • The ideal candidate for the United Nations
    RSCE Finance and Budget Assistant should hold a High school diploma or
    equivalent. Specialized national or international certification in
    accounting and finance is desirable.
  • A minimum of six years of progressively
    responsible experience within the United Nations system or in the private sector
    at the national or international level in accounting, budgeting or
    financial management.
  • Previous experience in the banking sector’s
    back office operations and/ or experience working in a Cashier/ Treasury
    office of an International Organization is desirable.
  • Previous exposure and experience in field
    mission operations is desirable. Knowledge of IPSAS and/or IFRS is
  • Proficiency in the usage of computers and
    office software packages (MS Word, Excel, etc.) and knowledge of database
    packages, working experience in web based ERP financial systems (i.e. SAP,
    PeopleSoft, Oracle, etc.).
  • Languages: English and French are the official
    working languages of the UN Secretariat. For this position, fluency in
    English is required.
Personal Competencies:
  • Professionalism: Knowledge of accounting, finance and
    budget functions and treasury operations. Ability to analyse and apply
    data across the full range of finance, accounting and budget functions.
    Demonstrated use of initiative and ability to make appropriate linkages in
    work processes and anticipate next steps showing skills and ability to
    analyse and interpret financial data. Shows pride in work and in
    achievements; demonstrates professional competence and mastery of subject
    matter; is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; is motivated by professional rather than
    personal concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Teamwork: Works collaboratively with colleagues
    to achieve organizational goals. Solicits input by genuinely valuing
    others’ ideas and expertise; is willing to learn from others. Places team
    agenda before personal agenda. Supports and acts in accordance with final
    group decision, even when such decisions may not entirely reflect own
    position. Shares credit for team accomplishments and accepts joint
    responsibility for team shortcomings
  • Planning & Organizing: Develops clear goals that are
    consistent with agreed strategies. Identifies priority activities and
    assignments; adjusts priorities as required. Allocates appropriate amount
    of time and resources for completing work. Foresees risks and allows for
    contingencies when planning. Monitors and adjusts plans and actions as
    necessary. Uses time efficiently
  • Accountability: Takes ownership of all responsibilities
    and honours commitments. Delivers outputs for which one has responsibility
    within prescribed time, cost and quality standards. Operates in compliance
    with organizational regulations and rules. Supports subordinates, provides
    oversight and takes responsibility for delegated assignments. Takes
    personal responsibility for his/her own shortcomings and those of the work
    unit, where applicable.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (Application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
How to Apply:
suitably qualified and interested candidates desiring to serve the United
Nations Regional Service Centre at Entebbe (RSCE) as the Finance and Budget
Assistant should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 9th March, 2016
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