Fresher Consular Assistant Careers – United States US Embassy / Mission

Job Title:       Consular Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-7 (Ugshs 39,776,655 to 57,966,365 p.a.
Inclusive of allowances
Vacancy Announcement Number: 19-16
About US Embassy:
to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Scott H. DeLisi currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary: The US Embassy Consular Assistant serves as the non-immigrant
visas (NIV)  Consular Assistant and
performs a broad range of Consular services. The incumbent renders support in
the processing of non-immigrant visas (NIV) and, as necessary, in the
processing of immigrant visas (IV), follow-to-join asylee and refugee cases, American
Citizen Services cases (ACS), and in providing emergency assistance to
Americans. The jobholder interacts with the public on a daily basis, responds
to public inquiries, must be able to explain complex procedures in a concise manner,
and is required to maintain a high standard of customer service. The incumbent
also drafts and files correspondence, and on some occasions may be tasked to
perform cashiering or other special duties as required. The Consular Assistant
remains vigilant against fraud and malfeasance and reports any concerns to the
appropriate authority.
Key Duties and Responsibilities: 
1. Nonimmigrant Visa
Processing: 90%
  • The Consular Assistant regularly reviews
    incoming NIV applications for completeness, performs data verification,
    and prepares cases for Consular officer adjudication.
  • The incumbent advises members of the public
    orally and through written correspondence on application procedures and
    eligibility criteria.
  • The incumbent prints approved visa cases, and
    at all times must ensure that controlled items such as visa foils, seals,
    etc. are handled in accordance with accountability procedures.
  • The jobholder files visa applications and
    drafts and files correspondence, and will also be tasked with special
    projects such as customer service surveys, validation studies, verifying
    authenticity of documents, etc.
  • The Consular Assistant will also be requested
    to serve as a translator when required.
2. Others: 10% Additional
duties include IV data entry, Consular sub-cashier and acting as the timekeeper
for the section.
Qualifications, Skills and Experience:
NOTE: All applicants must
address each selection criterion detailed below with specific and comprehensive
information supporting each item.
  • The ideal candidate for the US Embassy Consular
    Assistant should have completed two years full-time post-secondary education
    at college/university level with a Diploma in Social Sciences, Public
    Administration and Management, Secretarial, Development Studies, Law,
    Education, Human Resources Management, Project Planning, Business
    Administration, Marketing, Languages, Ethics and Development, Finance and
  • A minimum of two years’ experience in an
    office and public service environment is required.
  • The Consular Assistant should have a sound
    knowledge of visa law and regulation, including immigrant visa regulations
    and the full range of Consular operations and computer applications.
  • Broad working knowledge and understanding of
    local immigration policies and procedures is required.
  • Fast and accurate data entry; ability to
    read, interpret, and act accordingly to complex regulations and instructions;
    work independently, exercise tact in dealing with the public; work under
    continuous pressure; exercise good judgment in referring cases to
    officers; write clear and concise correspondence.
  • Proven ability to use local resources to
    research legislation and policy, and produce written information handouts
    for American citizens and visa applicants.
  • Language Proficiency: List both English and host country
    language(s) by level and specialization. Level IV spoken and written
    English ability and Level II (Limited Knowledge) speaking/reading host
    country languages is required.
How to Apply:
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Universal Application for Employment as a
    Locally Employed Staff or Family Member (DS-174), Download
    it Here
    .  Please clearly
    indicate the position number and position title in this form.
  • Candidates who claim US Veterans preference
    must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US
    Veterans preference must submit documentation confirming eligibility for a
    conditional preference in hiring with their application.
  • Any other documentation (e.g. essays, transcripts/certificates,
    awards) that addresses the qualification requirements of the position as
    listed above.
Application To:
Resources Office
email at
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
clearly indicate the position applied for in the subject area of the email
use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf)
and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 17th March, 2016
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
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