Human Resources Clerk (Payroll Liaison) Careers – United States U.S Embassy / Mission

Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-6 (Ugshs 35,848,908 to 52,771,748 p.a.
Inclusive of allowances)
Vacancy Announcement Number: 9-16
Reports to: Human Resources Officer
About US Embassy:
to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Scott H. DeLisi currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary: The Human Resources Clerk (Payroll Liaison) will
serve as the US mission’s main timekeeper and primary point of contact for all
timekeepers. The incumbent verifies timekeeper submissions and assists in
providing timekeeper training whenever needed. The HR Clerk is also responsible
for records management within the Human Resources Office. This includes correct
filing and storage of both American and Locally Employed Staff personnel
records. He / she also performs other duties for American staff, including
embassy and host country government check-in, assists with family member
employment programs, including awards, and drafts personnel actions.
Key Duties and Responsibilities:
  • Time and Attendance (25%)
The HR Clerk has the overall responsibility for
management of the Missions time and attendance operations. Serves as POC for
all keepers, verifies their submissions, and assists in correcting error/data.
Provides job training on T&A procedures,
researches, interprets and explains regulations to all levels of staff of the
The incumbent serves all mission employees to
interpret earnings and leave statements while maintaining open communication
channels and working relations with FSC Global financial Services to ensure
rapid response to payroll concerns.
The incumbent also manages communication and
drafts formal notifications of T&A, and Earning and Leave Statement (ELS) including
negative leave balances, overtime, cash payments etc and processes danger pay
The HR Clerk will provide guidance, advice and support
to employees on wide variety of personnel matters, such as retirement,
recruitment, appointment, probation period and advises on all U.S. Mission
  • Records Management (25%)
Responsible for filing of all the section’s
personnel records and official documentation. This includes personnel action
cables, disciplinary letters, assignment notification cables, travel orders, and
any other personnel information. Closely adheres to HR regulations for
personnel records as found in 3 FAM. Makes copies to cross file documents when
The incumbent will also work in liaison with HRO
and the Human Resources Specialist, organizes the HR shared folder files so
that documentation can be retrieved in an orderly manner.
The HR Clerk maintains subject files for historical
recordkeeping for important documents such as local compensation plans,, salary
surveys, policies, earnings and leave reports, classification reports.  The incumbent retires files in accordance
with5 FAM and shreds as required. Is responsible for managing the HR archives
by creating and maintaining databases with titles and properly kept HR
correspondences for easy future access.
The jobholder is responsible for filing of
performance evaluation reports for all LE Staff according to the Performance
Management Policy.
  • In the absence of an EFM HR Assistant the
    incumbent will oversee recruitment of all Eligible Family Member positions
    including advertising, setting up interviews, and communicating with applicants.
  • Prepares and processes employment actions for
    non-LE Staff, including travel messages (TMs), personnel actions (SF-50s),
    resignations, and Intermittent Non-Work Status (INWS). (10%)
  • Ensures supervisors of EFMs receive guidance
    on performance evaluation, work development plans and benefit information,
    including timely reminders of due dates. Closely follows required evaluation
    reports for Eligible Family Members, reminding supervisors when
    evaluations are due. (10%)
  • Awards Program:  In coordination with HR staff, implement
    Interagency Mission Awards Program, including preparation of certificates
    and documentation for the Joint Country Awards Committee.
  • Arranges framing and presentation of awards.
    Files award information and facilitates submission to Washington. (5%)
  • Provides check-in information for non-LE
    Staff. (5%)
  • Prepares documentation to obtain local
    drivers’ licenses on behalf of non-LE Staff. (5%)
  • Orders supplies for the section. (5%)
  • Performs other tasks as assigned. (5%)
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
  • The ideal candidate for the US Embassy Human
    Resources Clerk (Payroll Liaison) career placement should have completed secondary
    school (O and A ‘level) with a Diploma studies in Human Resources, Public
    Administration, Management or Administration required.
  • A minimum of three years of
    clerical/administrative experience in Human Resources or Administration is
  • Broad working knowledge of general human resources
    practices and conduct, and the ability to maintain confidentiality is
  • The applicant should have keyboarding skills
    that include speed at 30 words per minute. Ability to use various Windows-based
    computer applications such as Microsoft Office and Publisher is required.
  • Possess the ability to understand and apply
    regulatory guidelines at work is required. The ability to exercise tact in
    dealing with customers is required.
  • Language Proficiency: Level III speaking/reading/writing
    English is required. Level II speaking of two local languages is required.
How to Apply:
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Universal Application for Employment as a
    Locally Employed Staff or Family Member (DS-174), Download
    it Here
  • Candidates who claim US Veterans preference
    must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US
    Veterans preference must submit documentation confirming eligibility for a
    conditional preference in hiring with their application.
  • Any other documentation (e.g. essays,
    transcripts/certificates, awards) that addresses the qualification
    requirements of the position as listed above.
Application To:
Resources Office
email at
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
clearly indicate the position applied for in the subject area of the email
use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf)
and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 21st February 2016
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
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