USAID RHITES Project Jobs – Human Resources Officer at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
Duty Station: Mbarara,
About US:
The Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS
through research, advocacy, and prevention and treatment programs. We are a
global leader in the fight against pediatric HIV and AIDS, working in 15
countries and at 7,000 sites around the world to prevent the transmission of
HIV to children, and to help those already infected. Today, because of the
highly successful work of the Foundation and its partners over the last 25
years, pediatric AIDS has been virtually eliminated in the United States and
new infections in children have declined by 58% worldwide. EGPAF Uganda Country
program is currently implementing a number of projects in partnership with
various donors.
About USAID RHITES Project:
The Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health
Integration to Enhance Health Services in the South West Uganda Project (RHITES)
whose aim is to increase the availability, accessibility and quality of
integrated health services including HIV and TB prevention, care and treatment;
maternal, neonatal and child health services; family planning; nutrition
assessment, counseling support; malaria prevention and treatment and other
primary carer services.
Job Summary:  The Human Resources Officer provides
specialized HR support in the day-to-day management and administration of the
human resources function. The incumbent will provide support other functional
areas such as recruitment, staff orientation, training & development,
employee relations, compensation & benefits, and performance management.
Key Duties and Responsibilities: 
Support the recruitment processes, including posting
vacancy announcements, tracking and reporting on recruitment processes,
preparing interview files and schedules, and assisting with reference checks
for final job candidates.
The incumbent will support administration of HR
policies; including employee terms & conditions of service, leave records
etc. Administer the organization medical scheme.
Ensure complete and up-to-date employment
documentation and confidential handling of employee information. Ensure all
required employee documentation is obtained, correctly filed, and updated as
necessary. Ensure all employees are in receipt of critical HR documents,
including a current contract, employee handbook, and job description.
Update and maintain HR Payroll and HR system and
track contract expiry dates for renewal. Ensure any changes in an employee’s
status are adequately documented.
Technically support the orientation and on-boarding
of new employees, welcome package, orienting staff regarding employment
conditions, registering staff for benefits schemes, and ensuring new staff have
appropriate work space and resources.
Support the management and general administration of
employee leave and other leave related processes.
Prepare and update the human resources data base,
and update the organization chart on a monthly basis and circulate to
Assist with employee safety, welfare and wellness
programs, and support internal communications and staff training &
development needs.
Responsible for providing support on performance
management system and ensure that key dates and deadlines are met.
Ensure compliance with all internal policies and
procedures as well as external regulatory concerns and applicable labour laws.
Qualifications, Skills and
The ideal candidate should hold a Bachelor’s degree
in Human Resource Management, Business Administration, Organizational
Psychology from a reputable university. Possession of a post graduate diploma
in Human Resources Management will be of an added advantage
At least three years’ experience as HR assistant
from a reputable organization.
Previous experience gained in international
non-profit sector preferred.
Working knowledge of Country Labour Laws is a must.
Strong verbal and written communication skills, and
active listening skills.
Broad knowledge and understanding of the sensitivity
and confidentiality of the HR function.
Excellent inter-personal and team building skills.
Ability to manage a large and variable work load,
ensuring timely and accurate completion of assigned work.
Excellent skills in data bases, word processing,
Detail oriented and with special attention to
Well organized, self guided and motivated to produce
quality work.
Integrity, objectivity, and the ability to gain the
trust and respect of peers
Fluency in English and at least one local language.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their applications
to this address;
The Country
Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo
Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to:
Deadline: 14th December 2015
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