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United Nations UN RSCE Jobs – Finance Officer
Job Title: Finance Officer
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Grade: FS6
Job Opening Number: 15-Finance-RSCE-51458-R-ENTEBBE
(M)
(M)
About RSCE:
The Regional
Service Centre Steering Committee is the decision-making body for RSCE, in
compliance with General Assembly resolutions, United Nations Secretariat rules
and regulations, strategic guidance from United Nations Headquarters and
oversight bodies. The Steering Committee consults with the Global Field Support
Strategy Implementation Coordination Team, as required.
Service Centre Steering Committee is the decision-making body for RSCE, in
compliance with General Assembly resolutions, United Nations Secretariat rules
and regulations, strategic guidance from United Nations Headquarters and
oversight bodies. The Steering Committee consults with the Global Field Support
Strategy Implementation Coordination Team, as required.
The Regional
Service Centre, as approved by the Member States, is owned, managed and staffed
by the regional missions it serves. This framework reinforces the existing
missions’ chain of command structures and lines of authority in a manner that
does not create an additional layer between Headquarters and the regional
missions. It also ensures that staffing for RSC.
Service Centre, as approved by the Member States, is owned, managed and staffed
by the regional missions it serves. This framework reinforces the existing
missions’ chain of command structures and lines of authority in a manner that
does not create an additional layer between Headquarters and the regional
missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Finance Officer will
carry out the following duties:
carry out the following duties:
1.
Accounts:
Accounts:
·
Provide input and play an active role in the
preparation of IPSAS compliant Financial Statements for year-end as well as
monthly and quarterly periodical accounts closing.
Provide input and play an active role in the
preparation of IPSAS compliant Financial Statements for year-end as well as
monthly and quarterly periodical accounts closing.
·
Regularly review and analyze unusual accounting
transactions and balances and open items in the General Ledger and implement
corrective actions.
Regularly review and analyze unusual accounting
transactions and balances and open items in the General Ledger and implement
corrective actions.
·
Review and reconcile various clearing accounts,
investigate erroneous/invalid entries and take or recommend appropriate
corrective accounting action.
Review and reconcile various clearing accounts,
investigate erroneous/invalid entries and take or recommend appropriate
corrective accounting action.
·
Process incoming/outgoing interoffice vouchers
(IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to
HQs, agencies, funds, programs and other field missions.
Process incoming/outgoing interoffice vouchers
(IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to
HQs, agencies, funds, programs and other field missions.
·
Review and verifies that appropriate relevant and
complete supporting documents have been provided for the processing of payments
for goods and services received;
Review and verifies that appropriate relevant and
complete supporting documents have been provided for the processing of payments
for goods and services received;
·
Prepare staff members’ entitlements including
claims, danger pay, daily subsistence allowance, mission subsistence allowance,
volunteer living allowance and any other allowances for payments in conformity
and adherence to applicable United Nations policies e.g., staff rules,
financial regulations and rules, ST/AI issuances or practices, IPSAS accounting
standards framework etc.
Prepare staff members’ entitlements including
claims, danger pay, daily subsistence allowance, mission subsistence allowance,
volunteer living allowance and any other allowances for payments in conformity
and adherence to applicable United Nations policies e.g., staff rules,
financial regulations and rules, ST/AI issuances or practices, IPSAS accounting
standards framework etc.
·
Prepare year-end reports for the United Nations
Joint Staff Pension Fund (UNJSPF) on all pension contributions made by national
staff.
Prepare year-end reports for the United Nations
Joint Staff Pension Fund (UNJSPF) on all pension contributions made by national
staff.
·
Manage the disbursement of payments and monitor
house bank account balances and transaction.
Manage the disbursement of payments and monitor
house bank account balances and transaction.
·
Prepare bank reconciliation statements and monitor
and clear open reconciling items.
Prepare bank reconciliation statements and monitor
and clear open reconciling items.
·
Act as a Certifying Officer under Financial Rule
105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN
Regulations and Rules.
Act as a Certifying Officer under Financial Rule
105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN
Regulations and Rules.
·
Provide technical advice, financial interpretations,
adaptations and corrective actions in response to audits and other queries to
ensure adherence to IPSAS, the UN Financial Regulations and Rules, Staff Rules,
Administrative Instructions, Bulletins and Circulars.
Provide technical advice, financial interpretations,
adaptations and corrective actions in response to audits and other queries to
ensure adherence to IPSAS, the UN Financial Regulations and Rules, Staff Rules,
Administrative Instructions, Bulletins and Circulars.
·
Reviews funds receipts and identifies sources and
records them as appropriate in the General Ledger.
Reviews funds receipts and identifies sources and
records them as appropriate in the General Ledger.
2.
Budget:
Budget:
·
Prepare cost estimates and budget proposals, in
terms of mission’s resourcing requirements such as staff and non-staff
requirements, including programmatic aspects; review, analyse and revise data
with respect to the finalization of the budget proposals as well as Result
Based Budgeting inputs.
Prepare cost estimates and budget proposals, in
terms of mission’s resourcing requirements such as staff and non-staff
requirements, including programmatic aspects; review, analyse and revise data
with respect to the finalization of the budget proposals as well as Result
Based Budgeting inputs.
·
Administrate the mission’s allotments in accordance
with the established procedures including redeployment/reallocation of funds.
Administrate the mission’s allotments in accordance
with the established procedures including redeployment/reallocation of funds.
·
Provide financial support to programme/fund centre
managers (Substantive and Support Sections) with respect to the elaboration of
resource requirements for budget submissions
Provide financial support to programme/fund centre
managers (Substantive and Support Sections) with respect to the elaboration of
resource requirements for budget submissions
3.
Treasury/Cashier:
Treasury/Cashier:
·
Monitors/reviews methods used to remit payments and
supervises investigation of non-receipt of payments.
Monitors/reviews methods used to remit payments and
supervises investigation of non-receipt of payments.
·
Responsible for monitoring the transmittal of
payments worldwide
Responsible for monitoring the transmittal of
payments worldwide
·
Responsible for disbursement of funds within all
RSCE house banks; co-executes as bank signatory, all duly approved payments to
financial institutions within the purview of RSCE by verifying banking
instructions, methods of payment, partner banks, beneficiary details, routing
instructions and amounts to be disbursed;
Responsible for disbursement of funds within all
RSCE house banks; co-executes as bank signatory, all duly approved payments to
financial institutions within the purview of RSCE by verifying banking
instructions, methods of payment, partner banks, beneficiary details, routing
instructions and amounts to be disbursed;
·
In charge of managing banking relationships both for
RSCE house banks and third party banks to ensure seamless banking operations
for RSCE and its client mission banks.;
In charge of managing banking relationships both for
RSCE house banks and third party banks to ensure seamless banking operations
for RSCE and its client mission banks.;
·
Reviews incoming payment instructions with regard to
banking details and sources of funds.
Reviews incoming payment instructions with regard to
banking details and sources of funds.
·
Prepares payments for final disbursement by Cashier.
Prepares payments for final disbursement by Cashier.
·
Monitors the dispatch of payment instructions and
cheques to banks and monitor house bank account balances.
Monitors the dispatch of payment instructions and
cheques to banks and monitor house bank account balances.
·
Regularly verifies receipts and deposit slips for
all incoming funds and process Cash Receipt Vouchers.
Regularly verifies receipts and deposit slips for
all incoming funds and process Cash Receipt Vouchers.
·
Supports staff members regarding queries on payment
and deposit-related issues.
Supports staff members regarding queries on payment
and deposit-related issues.
·
Identifies and annotate bank account movements.
Identifies and annotate bank account movements.
·
Supports the Chief of Unit/Section in cash
management, including preparing cash flow forecasts.
Supports the Chief of Unit/Section in cash
management, including preparing cash flow forecasts.
·
Investigates complaints from clients of non-receipt
of funds
Investigates complaints from clients of non-receipt
of funds
·
Monitors cheque stock and cash receipt vouchers and
requests for new stock as required.
Monitors cheque stock and cash receipt vouchers and
requests for new stock as required.
·
Ensures that cash in the vault are accounted for on
a daily basis.
Ensures that cash in the vault are accounted for on
a daily basis.
·
In the absence of a Chief Cashier, manage the daily
operation of the Cashier’s Unit including the transmittal of payments.
In the absence of a Chief Cashier, manage the daily
operation of the Cashier’s Unit including the transmittal of payments.
4.
General:
General:
·
Keeps up-to-date on documents/reports/guidelines
that have a bearing on matters related to programme, ensuring compliance with
intergovernmental recommendations and decisions as well as with United Nations
policies and procedures.
Keeps up-to-date on documents/reports/guidelines
that have a bearing on matters related to programme, ensuring compliance with
intergovernmental recommendations and decisions as well as with United Nations
policies and procedures.
·
Provides guidance and training (including
preparation of training materials) to junior staff with respect to transaction
processing and the use of ERP system and the UN Financial Rules and
Regulations.
Provides guidance and training (including
preparation of training materials) to junior staff with respect to transaction
processing and the use of ERP system and the UN Financial Rules and
Regulations.
·
Drafts/verifies memoranda and/or cables relevant to
financial and budget matters to various offices, departments and missions.
Drafts/verifies memoranda and/or cables relevant to
financial and budget matters to various offices, departments and missions.
·
Performs any other related duties, as assigned.
Performs any other related duties, as assigned.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations RSCE
Finance Officer must hold a High School diploma or equivalent with training in
accounting, business administration or finance or a recognized qualification in
accountancy / finance.
The ideal candidate for the United Nations RSCE
Finance Officer must hold a High School diploma or equivalent with training in
accounting, business administration or finance or a recognized qualification in
accountancy / finance.
·
At least ten years’ experience within the United
Nations system or in the private sector at the national or international level
in accounting, budgeting or financial management. The minimum years of relevant
experience is reduced to 5 years for candidates who possess a first level
University Degree. Five years’
experience working in a United Nations peacekeeping operation, funds, and
programmes or similar international organization or non-governmental
organization in a conflict or post-conflict setting is required.
At least ten years’ experience within the United
Nations system or in the private sector at the national or international level
in accounting, budgeting or financial management. The minimum years of relevant
experience is reduced to 5 years for candidates who possess a first level
University Degree. Five years’
experience working in a United Nations peacekeeping operation, funds, and
programmes or similar international organization or non-governmental
organization in a conflict or post-conflict setting is required.
·
Languages: Fluency in
English (both oral and written) is required; Knowledge of another UN official
language is an advantage
Languages: Fluency in
English (both oral and written) is required; Knowledge of another UN official
language is an advantage
Personal Competencies:
·
Professionalism: Knowledge in
the use and application of the Organization’s financial regulations and rules
as well as accounting policies and practices. Knowledge, skills and ability to
extract, interpret, analyze and apply data across the full range of finance,
accounting, treasury and budget functions. Demonstrated use of initiative and
ability to make appropriate linkages in work processes and anticipate next
steps showing skills and ability to analyze and interpret financial data.
Ability to plan and achieve the unit’s operations and objectives. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Professionalism: Knowledge in
the use and application of the Organization’s financial regulations and rules
as well as accounting policies and practices. Knowledge, skills and ability to
extract, interpret, analyze and apply data across the full range of finance,
accounting, treasury and budget functions. Demonstrated use of initiative and
ability to make appropriate linkages in work processes and anticipate next
steps showing skills and ability to analyze and interpret financial data.
Ability to plan and achieve the unit’s operations and objectives. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
·
Teamwork: Works
collaboratively with colleagues to achieve organizational goals. Solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others. Places team agenda before personal agenda. Supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position. Shares credit for team accomplishments and accepts joint
responsibility for team shortcomings
Teamwork: Works
collaboratively with colleagues to achieve organizational goals. Solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others. Places team agenda before personal agenda. Supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position. Shares credit for team accomplishments and accepts joint
responsibility for team shortcomings
·
Planning & Organizing: Develops clear
goals that are consistent with agreed strategies -Identifies priority
activities and assignments; adjusts priorities as required. Allocates
appropriate amount of time and resources for completing work. Foresees risks
and allows for contingencies when planning. Monitors and adjusts plans and
actions as necessary. Uses time efficiently
Planning & Organizing: Develops clear
goals that are consistent with agreed strategies -Identifies priority
activities and assignments; adjusts priorities as required. Allocates
appropriate amount of time and resources for completing work. Foresees risks
and allows for contingencies when planning. Monitors and adjusts plans and
actions as necessary. Uses time efficiently
·
Accountability: Takes
ownership of all responsibilities and honours commitments. Delivers outputs for
which one has responsibility within prescribed time, cost and quality
standards. Operates in compliance with organizational regulations and rules. Supports
subordinates, provides oversight and takes responsibility for delegated
assignments. Takes personal responsibility for his/her own shortcomings and
those of the work unit, where applicable.
Accountability: Takes
ownership of all responsibilities and honours commitments. Delivers outputs for
which one has responsibility within prescribed time, cost and quality
standards. Operates in compliance with organizational regulations and rules. Supports
subordinates, provides oversight and takes responsibility for delegated
assignments. Takes personal responsibility for his/her own shortcomings and
those of the work unit, where applicable.
·
Client Orientation: Considers all
those to whom services are provided to be “clients ” and seeks to see things
from clients’ point of view. Establishes and maintains productive partnerships
with clients by gaining their trust and respect. Identifies clients’ needs and
matches them to appropriate solutions. Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems. Keeps
clients informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to clients.
Client Orientation: Considers all
those to whom services are provided to be “clients ” and seeks to see things
from clients’ point of view. Establishes and maintains productive partnerships
with clients by gaining their trust and respect. Identifies clients’ needs and
matches them to appropriate solutions. Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems. Keeps
clients informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to clients.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (Application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
stage of the recruitment process (Application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) as the Finance Officer should express
their interest by visiting the UN recruitment website and clicking Apply Now.
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) as the Finance Officer should express
their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 3rd January, 2016
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