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Logistics and Stores Officer USAID Project Placement - Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES)
Duty Station: Mbarara, Uganda

About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program is currently implementing a number of projects in partnership with various donors.

About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES) whose aim is to increase the availability, accessibility and quality of integrated health services including HIV and TB prevention, care and treatment; maternal, neonatal and child health services; family planning; nutrition assessment, counseling support; malaria prevention and treatment and other primary carer services.

Job Summary:  The Logistics and Stores Officer will primarily manage the stocks and inventory at the Foundation offices stores both on site and off site.  The role includes keeping up to date record of all inventories in stock.  The incumbent will be responsible of verifying all goods before receiving them and recording them into our records. The job holder will be responsible for preparing all dispatches to the field and periodically reporting these dispatches to management.  The Logistics and Stores Officer will ensure all assets are properly engraved before delivery to the recipient.  The holder will keep an updated Assets record for property in facilities and in the program office.  The Logistics and Stores Officer will be expected to keep the stores neat and orderly for easy access and efficient management. The holder will produce periodic reports.

Key Duties and Responsibilities: 
·         Receive and record all procurements and disbursements
·         Keenly track all dispatched items to ensure that they reach their final destinations and also track the incoming goods to ensure timely delivery.
·         Actively monitor stock levels and maintain these at the required levels
·         Issue stocks at request and ensure they are properly authorized
·         Ensure the safety of items in the store and that only authorized staff access the store.
·         The incumbent will maintain an orderly and up to date documentation and filling system of the stores documents.
·         Keep up dated inventory of all equipment and furniture and other assets of EGPAF.
·         Ensure proper arrangement and clean storage area with shelves labeled properly
·         Conduct periodic stocktaking.
·         Prepare and submit stock variance reports to senior leadership team
·         Periodically report expired stocks to senior management team and arrange for their destruction.
·         Make regular report about stock movement and general stores operations.
·         Perform any other duty as may be assigned by management.

Qualifications, Skills and Experience: 
·         The applicant should preferably hold a bachelor’s degree in Procurement, supply chain and Logistics management or stores management any other business related field.
·         Working knowledge in computer operation in packages such as Microsoft office packages
·         Previous experience in working in medical stores will be an added advantage.
·         Good writing and reporting skills
·         Good team player.

How to Apply:
All suitably qualified and interested candidates are encouraged to send their applications to this address;

The Country Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda

E-mail to:

Deadline: 14th December 2015

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