World Bank RCIP Procurement Specialist Program Jobs – National Information Technology Authority (NITA-U)

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Job Title:     Procurement Specialist
Organisation: National
Information Technology Authority-Uganda (NITA-U)
Project Name: Regional
Communication Infrastructure Program (RCIP)
Funding Source: World Bank
Duty Station: Kampala, Uganda
Reports to: Procurement
Manager (Head, Procurement & Disposal Unit)
About NITA-U:
The National Information
Technology Authority-Uganda (NITA-U) was established as a statutory body under
the National Information Technology Authority, Uganda Act, 2009 as one of the
key players in the Information and Communications Technology Sector. Its
mandated is to coordinate, promote and monitor IT development within the
context of national social and economic development, with a vision as “a
facilitator of a knowledge-based, globally competitive Uganda where social
transformation and economic development is supported through IT enabled
services.”
About World Bank RCIP Program:
The Government
of Uganda has secured funding from the International Development Association
(IDA) to finance various activities under the Regional Communications
Infrastructure Program (RCIP). The Regional Communication Infrastructure
Program (RCIP) Uganda will complement existing country ICT and e-government
Infrastructure initiatives by helping boost the already existing e-government
infrastructure and bridge the financing and technical gaps. The project will be
implemented by the National Information Technology Authority-Uganda (NITA-U).
The beneficiaries will be the Ministry of Information Communications Technology
(MoICT) and Public Procurement and Disposal of Public assets Authority (PPDA).
Job Summary: The Procurement
Specialist will ensure the timely implementation of the procurement process in
accordance with the procurement plan, particularly to ensure that adequate and
quality goods, services and works are acquired competitively, transparently and
economically. The Procurement Specialist will implement a cost effective
procurement management system for the project, including procurement plans in
accordance with the World Bank Rules and Procedures.
Key Duties and Responsibilities: 
·        
Responsible for the oversight of all the procurement
activities under the Project.
·        
Prepare, review, adjust (where applicable) and
monitor the implementation of the Project procurement plan.
·        
Ensure timely preparation/updating, and submissions
of the project Procurement plans for review and approval of the World Bank.
·        
Ensure that procurement procedures prescribed in the
Project Implementation Manual are followed.
·        
Keenly verify that Procurement requests are in
accordance to the approved Procurement Plan.
·        
Work in liaison with User departments to ensure that
Terms of Reference or technical specifications are obtained timely from
relevant Technical Departments and Beneficiaries.
·        
Work closely with user departments, prepare bidding
documents for acquisition of goods, works and non-consulting services, and the
REOI and RFP for consulting services.
·        
Responsible for arranging for publishing of specific
procurement notices/ invitation for bids and, Request for Expression of
Interest,
·        
In consultation with User Departments, prepare
bidding documents for acquisition of goods, works and non-consulting services,
and the REOI and RFP for consulting services.
·        
Manage the bidding and selection processing of
contracts under the project, including organising pre-bid or pre-proposal meetings,
providing clarifications, coordinating the Receipt of bids/proposals, leading
and participating in the opening of bids/proposals/expressions of interest
·        
Prepare and circulate to all User Directorates and
contracts committee members the schedule for pre-bid meetings, pre-proposal
meetings, and deadline for submission respectively, to ensure adequate planning
for participation
·        
Ensure that clearance/No-objection(s) from World
Bank are obtained if required
·        
Actively participate in Evaluation of Expression of
Interest, Quotations, bids and Proposals for contracts under the project
·        
Prepare and make submissions of evaluation reports
to the Contracts Committee.
·        
Coordinate/make arrangements and participate in
Contract negotiations for consultancy services and technical discussions for
goods and Works where applicable to provide technical guidance.
·        
Prepare draft contract for Contracts Committee and
IDA review, and clearance of the Attorney General and ensuring timely signing
of contracts
·        
Mentor colleagues and support capacity building by
sharing knowledge on applicable procurement procedures
·        
Responsible for the preparation of procurement
progress reports at a minimum on monthly basis, highlighting among others the
progress on processing various contracts, constraints met and any other issues
that require Management attention;
·        
Actively participate in Contract monitoring and
administration by ensuring that Technical Departments prepare monthly contract
management reports to inform PDU and NITA-U Management whether contracts are
efficiently managed, monitored and will be completed timely
·        
Enhance the efficiency and effectiveness of the
Procurement Data Management system and in particular set up a filing and record
keeping system that ensures that procurement records are easily retrievable and
available for procurement audits; Maintain complete procurement files and
records including all correspondence related to procurement activities; seek
legal advice where appropriate.
·        
Prepare procurement inputs to quarterly FMR progress
reports.
·        
Actively monitor and track contracts being
processed, identify constraints/challenges/issues especially deviations from
agreed procurement schedules and seek to resolve issues in a timely manner in
appropriate consultation with Management.
·        
Facilitate the Post Procurement Reviews (PPR)
exercise, and follow up implementation of PPR recommendations
·        
Prepare and update the Procurement/Contract Register
(List of all procurement contracts awarded)
·        
Report immediately to the Executive Director, NITA-U
any noted fraud and corruption or governance issues with Procurement staff,
Bidders and Consultants.
·        
Perform any other duties that may be assigned by
his/her Superiors from time to time in furtherance of the above
responsibilities
Qualifications, Skills and
Experience: 
·        
The applicant must hold a degree in Procurement,
Law, Business Administration, Economics, Engineering or other related courses
·        
Possession of a post graduate degree in Procurement,
Economics, Business Administration, Project Planning and Management,
Engineering or other related courses from a reputable University.
·        
Professional qualification in procurement will be an
added advantage.
·        
Excellent track record of at least six years of
strong general experience in procurement services in a large, busy environment
with a minimum of three years working under the World Bank financed projects.
·        
Excellent oral and written communication skills.
·        
Previous experience in processing high value
contracts subject to international competition is added advantages.
·        
High degree of integrity and confidentiality in
handling public resources and in executing duties.
·        
Working knowledge of the PPDA procurement rules and
procedures.
·        
A high level of interpersonal and management skills
and ability to work with teams in the organization at all levels.
·        
Ability to work under pressure and tight deadlines
·        
Computer knowledge and skills in MS Word, Excel,
internet/email and any other applications used in the procurement function is a
mandatory requirement.
·        
Fluency in English.
Personal Competencies:
·        
Communications: Very good
communication skills (spoken and written), including the ability to communicate
effectively with diverse audiences on environmental related matters, good
negotiation skills and to prepare a variety of written documents, contracts,
reports, etc. in a clear, concise style.
·        
Teamwork: Very good
interpersonal skills and ability to establish and maintain effective working
relations with people in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity.
·        
Integrity: Must be a
person of proven honesty and does not tolerate corruption and unethical
behaviours in all its forms and manifestations.
·        
Innovation: Must be a
person with ability to seek new ways of doing things efficiently to deliver value
to our customers.
·        
Customer Centricity: Must be a
person who strives to satisfy customers and clients. Should be able to
understand what the customer wants and delivering it flawlessly.
·        
Quality: Must be a
person who thinks of quality and continuous improvement in his/her work.
How to Apply:
All candidates
who meet the job requirements/specifications and with the right personal
attributes are invited to complete and submit their application form, download
here,  with a cover letter,
supported by curriculum vitae, copies of certificates and testimonials, and
must specify day time telephone contact, postal and email addresses of both the
applicant and three referees, to the address below.
The Executive
Director,
National
Information Technology
Authority –
UGANDA (NITA-U),
Palm Courts,
Plot 7A, Rotary Avenue (former lugogo bypass)
P.O. Box 33151,
Kampala-Uganda
Tel: 0417 801
038
Or via email:
hr@nita.go.ug (application must not exceed 10MBs)
Applicants must
also submit with their application verifiable evidence supporting previous
relevant appointments such as appointment letters and employment contracts.
Deadline: 30th September, 2015
(Not later than 17.00 hrs. Local Time).
NB: No application will be accepted without a duly
completed and signed standard application form (refer to above).
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