Fresher Office Administrator Jobs – Q-Sourcing Limited (Video Production Company)

Organization: Q-Sourcing
(Video Production Company) 
Duty Station: Kampala, Uganda
About US:
Limited is a manpower management solutions firm operating in the East African
Region in the countries of Uganda, Kenya, Rwanda and South Sudan.  Our client is Uganda’s leading and fastest
growing service provider for quality and professional video production,
photography and music services for all your special events since 2001.
Job Summary:  The Office Administrator will be responsible
for providing administrative support, client relations to the organisation and serves
as the main point of contact of the company in a manner that depicts and
promotes the organizations image to the outside.  The role will also be responsible for handling
and directing visitors, mails and proving responses to telephone inquiries.
Key Duties and Responsibilities: 
Managing the Office Premises:
Manage the upkeep of company offices to ensure that
the standard of cleanliness and maintenance is acceptable at all times.
The incumbent will also be responsible for managing the
day to day activities of the CEO including answering calls and handling
Working closely with staff and clients on behalf of the
The incumbent will manage the CEO’s calendar.
Manage the activity and presence of staff in the
Answering phones calls by the second ring,
re-directing calls to appropriate persons, taking detailed messages for persons
called upon, including name, time of call and nature of business
Ensure staff attendance register is utilized as per
the company’s guidelines
Work closely with the different sections, ensure
that the display and notice board area is fully stocked with reading materials
and display document.
By successfully arranging appointments between
visitors and employees
Establish and maintain excellent customer services
at the front desk.
The incumbent will also manage and coordinate all
office operations.
Human Resources:
He will oversee and mentor the Administrative support
staff ensuring a high level of performance among the team
Set the performance objectives for team with support
from the line managers.
Support and act on dissemination of information to
managers and staff as appropriate.
Provide consistent HR administration advice, support
and resolution to staff
Ensures compliance with policies and with relevant,
policies and legal law
Support the HR executive with the general staff
welfare (Medical, ID’s, team building events
Actively support and motivate the team
Coordinate the absence of team staff to ensure all
gaps are covered and handovers completed prior to any leave
General Administrative Tasks:
Provide administrative and general support to the
MD/CEO; including coordination of company related activities.
The incumbent will be managing the office supplies
Manage and execute accurate and timely processing of
petty cash activities and submit the accountability.
Coordinate the setup of in house meetings and
trainings (booking board room, setting up projector etc.) as well as
coordinating the office Vehicles movements
Coordinate the posting of all registered and
unregistered post generated from the office and distribute all incoming postal
mail to relevant staff members
Responsible for the planning and organizing of the
organization’s functional meetings, providing both administrative and logistical
support to these meetings
Prepare and control administrative budgets and make
expense reports.
Take a lead in ensuring that all the office
equipment is functioning well and act on any repairs immediately
Responsible for the office phone bill
Ensure that office newspapers for the day are
available at all times
Qualifications, Skills and Experience:  
The ideal candidate should hold a Bachelor’s degree
or an equivalent.
At least two years’ experience in administration
Strong organizational skills.
Excellent analytical skills and abilities
Excellent communication skills.
Result driven
High degree of innovation
Highly team focused
Excellent communication skills
High business acumen
High degree of integrity
Excellent problem solving skills
Ability to work well under pressure.
How to Apply: 
All suitably
qualified and interested are encouraged to send their cover letters and updated
CVs including three referees (send as one document) to our e-mail to:
Address all
your applications to:
Human Resources
Limited (U),
Plot 14/16
Semawata Road, Ntinda
P.O. Box 12883,
Ntinda, Kampala, Uganda
Kindly mark your application as “Application _
your name _ Office Administrator ” in the subject line of your email.
Ladies are encouraged to apply.
Only shortlisted applicants will be contacted.
Deadline: 30th September 2015
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