Non-profit Careers – Finance and Administration Officer at Community Efforts for Child Empowerment (CECE)

Organisation: Community Efforts for Child Empowerment
Funding Source: ChildFund International
Duty Station: Uganda
Reports to: Federation Manager
About US:
Community Efforts for Child
Empowerment (CECE) is a registered non-profit making and Child focused NGO,
based in Kiboga. It is an umbrella organization, working with ChildFund
International to support six (6) communities (Masodde, Butemba, Kiyuni, Wakiso,
Gayaza and Kinabwe) located in the districts of Kyankwanzi, Wakiso and Luwero.
About ChildFund International
CECE Project:
CECE, with funding support
from ChildFund International strives to demystify the faces of deprivation,
exclusion and vulnerability among children by “uprooting” their root causes.
CECE is an equal opportunity
employer that gives people a chance to fully exercise their potential and
contribute to achievement of organizational goals as they attain personal
career development.
Job Summary:  The
Finance and Administration Officer will provide sound financial management,
accounting and administrative services for CECE Programs and operations to
ensure proper monitoring, effective control and utilization of project
resources in compliance with Specified CECE policies, procedures and applicable
Key Duties and
  • Prepare
    annual operational budgets and support program team in program &
    grants budget preparations.
  • Prepare
    periodic budget performance management reports to advise management and donors
    on the budget performance.
  • Execute
    the approved budget mandates through regular and appropriate reviews with
    applicable cost principals.
  • Prepare
    monthly, quarterly and annual financial reports in compliance with CECE
    financial manual, procedures, donor guidelines and applicable regulations.
  • Update
    and maintain proper documentation, safe custody and catalogued filing
    system for all CECE financial documents in accordance to required
  • Carry
    out a monthly reconciliation and edging analysis for staff advances,
    receivables and payables to achieve acceptable level.
  • Ensure
    optimal operational and capital cash management for programmatic and
    operational activities through monthly, quarterly & annual financial
    projections, monitoring resource inflow, outflow and bank & cash
    balance reconciliations.
  • Steer
    the procurement committee during procurement planning, implementation,
    monitoring & reporting for effective and efficient use of organization
  • Prepare
    annual procurement plans and keep a valid data bank for the pre-qualified
    Service providers/vendors.
  • Oversee
    and manage the staff in Finance and Administration including the
    development of clear targets and goals for the team.
  • Regularly
    ensure that the implementation of performance management processes and set
    targets for all staff and effective staff appraisals are conducted within
    the organization
  • Prepare
    the monthly payroll.
Audits and Compliance Management:
  • Lead
    internal and external audit preparation exercise for CECE and enforce the
    implementation process of the resolutions of audit corrective actions.
  • Share
    knowledge of key donor regulations/guidelines with the staff regularly.
  • Ensure
    compliance with mandates and terms of all LOA’s, corporate agreement’s
    with different donors/funders.
Qualifications, Skills and
  • The
    Finance and Administration Officer should hold a Bachelor’s Degree in
    Accounting or its equivalent.
  • A
    minimum of three years’ experience in a similar position (in Child focused
    NGO or international NGO with multi donor programing will be an added
  • Partial
    or full professional qualification i.e. CPA or ACCA
  • Ugandan
    Tax law qualification is an added advantage
  • Past
    experience with international donor environments.
  • Working
    knowledge of financial management, administration and information
  • Possess
    strong accuracy, attention to detail and ability to follow-through.
  • Computer
    literacy and knowledge of relevant accounting software systems
  • Highly
    organized with ability to meet deadlines, troubleshooting and problem
  • Possess
    the ability to maintain confidentiality, exercise discretion and sound
  • Strong
    team player with proven communication and collaborative skills.
How to Apply: 
All candidates should send
their application in Confidence including a Cover letter, updated CV, three work-related
referees, with their E-mail and day time contacts to:
The Chairperson, Community Efforts
for Child Empowerment, Plot 518, Kiganzi Road, P.O. Box 51, Kiboga. Uganda
NB: The complete applications should be hand
delivered and registered at the above address in  Kiboga town council or ChildFund National
office on plot 71/72, Namirembe Road-Kampala. Only short listed candidates will
be contacted.
Deadline: Friday, 26th
June 2015 by 2:00pm.
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