Job
Title: Logistics Officer
Title: Logistics Officer
Organization: Restless
Development
Development
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports
to: Programme Coordinator
to: Programme Coordinator
Salary: Gross Annual
UGX 12,617,340
UGX 12,617,340
About
US:
US:
Restless
Development is the global leader in youth-led development with approaches that
reach over 450,000 young people weekly across 8 countries in Africa and Asia,
and engages 350 youth organisations from around the world. Since 1985, we have
demonstrated that young people are critical actors in development, and can
drive positive change at local, national and international levels in the areas
of sexual and reproductive health, livelihoods and civic participation. Our
model is bottom-up and holistic, focusing on individual leadership change
amongst young people as well as systematic changes in policy and practice
towards a more supportive environment for youth-led development.
Development is the global leader in youth-led development with approaches that
reach over 450,000 young people weekly across 8 countries in Africa and Asia,
and engages 350 youth organisations from around the world. Since 1985, we have
demonstrated that young people are critical actors in development, and can
drive positive change at local, national and international levels in the areas
of sexual and reproductive health, livelihoods and civic participation. Our
model is bottom-up and holistic, focusing on individual leadership change
amongst young people as well as systematic changes in policy and practice
towards a more supportive environment for youth-led development.
Job
Summary: The Logistics Officer will
oversee the logistics of activities relating to our new exciting regional youth
engagement programme implemented in partnership with a major international
donor. The programme will facilitate a youth-led research focused on youth
economic opportunities, with the aim of feeding into important and emerging
policy and development agendas. The programme will target 4 countries in East
Africa, with a primary focus on Uganda.
Summary: The Logistics Officer will
oversee the logistics of activities relating to our new exciting regional youth
engagement programme implemented in partnership with a major international
donor. The programme will facilitate a youth-led research focused on youth
economic opportunities, with the aim of feeding into important and emerging
policy and development agendas. The programme will target 4 countries in East
Africa, with a primary focus on Uganda.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Logistics and Communication (60%):
·
Oversee on the logistical arrangements for the
recruitments, trainings, events, travels , research and other programme related
activities
Oversee on the logistical arrangements for the
recruitments, trainings, events, travels , research and other programme related
activities
·
Lead on procurement of all programme items
Lead on procurement of all programme items
·
Technically support the youth researchers in their
logistical arrangement for fieldwork
Technically support the youth researchers in their
logistical arrangement for fieldwork
·
Develop logistical checklists to guide activities
support
Develop logistical checklists to guide activities
support
·
Maintain program inventory and manage equipment
and supplies
Maintain program inventory and manage equipment
and supplies
·
Keep in constant communication with the youth
researchers and the programme coordinator and manager
Keep in constant communication with the youth
researchers and the programme coordinator and manager
·
Technically support the Programme Coordinator to
update Restless Development on project progress and seek advice as necessary
Technically support the Programme Coordinator to
update Restless Development on project progress and seek advice as necessary
·
Keep consistent detailed records of logistical
aspects of the programme
Keep consistent detailed records of logistical
aspects of the programme
·
Establish and maintain contact database for the
project
Establish and maintain contact database for the
project
·
Compile and send concise monthly logistical
reports.
Compile and send concise monthly logistical
reports.
2. Safety and welfare of youth
researchers (25%):
researchers (25%):
·
Work closely with the youth researchers to agree
preparation activities and modes of communication
Work closely with the youth researchers to agree
preparation activities and modes of communication
·
Keep in regular communication with the youth
researchers and provide backstopping logistical support as necessary
Keep in regular communication with the youth
researchers and provide backstopping logistical support as necessary
·
Technically support the welfare of the youth
researchers, following up on issues as required
Technically support the welfare of the youth
researchers, following up on issues as required
·
Develop checklist of items to be used before the
youth researchers’ travels to any activity to ensure they are properly
equipped.
Develop checklist of items to be used before the
youth researchers’ travels to any activity to ensure they are properly
equipped.
·
Log the youth researchers’ travel and check all
safety and security measures have been fulfilled before travel
Log the youth researchers’ travel and check all
safety and security measures have been fulfilled before travel
3. Financial Management and Reporting
(10%)
(10%)
·
Actively support the youth researchers in managing
fund for the field
Actively support the youth researchers in managing
fund for the field
·
Make payments for the programme related activities
and keep accurate records of financial expenditure
Make payments for the programme related activities
and keep accurate records of financial expenditure
·
Manage event budgets
Manage event budgets
·
Ensure that financial management is undertaken
according to Restless Development policies and procedure
Ensure that financial management is undertaken
according to Restless Development policies and procedure
·
Support the Programme Coordinator in tracking the
project budget
Support the Programme Coordinator in tracking the
project budget
·
Send regular updates to the Programme Coordinator
as required
Send regular updates to the Programme Coordinator
as required
4. Other (5%): Perform any
other duties as required, including occasional work on weekends for which time
off in lieu can be taken
other duties as required, including occasional work on weekends for which time
off in lieu can be taken
Qualifications,
Skills and Experience:
Skills and Experience:
·
The incumbent should preferably hold a Diploma in
relevant subject (e.g. business administration, logistics, commerce, store
management) OR demonstrated logistical experience with a local or international
organisation/company
The incumbent should preferably hold a Diploma in
relevant subject (e.g. business administration, logistics, commerce, store
management) OR demonstrated logistical experience with a local or international
organisation/company
·
Past experience of making complex logistical
arrangements for travel and organising events
Past experience of making complex logistical
arrangements for travel and organising events
·
Past experience of asset management and
procurement
Past experience of asset management and
procurement
·
Finance management skills and experience
Finance management skills and experience
·
Effective verbal and written communications and
interpersonal skills
Effective verbal and written communications and
interpersonal skills
·
Excellent organisational skills
Excellent organisational skills
·
Excellent computer skills including Excel, Word
etc.
Excellent computer skills including Excel, Word
etc.
·
Possess the ability to problem solve and make
sound operational decisions
Possess the ability to problem solve and make
sound operational decisions
·
Excellent budget management skills
Excellent budget management skills
·
Fluency in written and spoken English essential
Fluency in written and spoken English essential
·
This position requires outstanding organisational
and administrative abilities and excellent communication skills.
This position requires outstanding organisational
and administrative abilities and excellent communication skills.
·
Past experience in budget management skills
Past experience in budget management skills
·
Prior experience of working in a youthful,
multi-culture environment would be desired
Prior experience of working in a youthful,
multi-culture environment would be desired
How
to Apply:
to Apply:
All suitably
qualified and interested candidates should send their completed application
forms, download
here, to: [email protected], stating the vacancy job
title Uganda – Logistics Officer
qualified and interested candidates should send their completed application
forms, download
here, to: [email protected], stating the vacancy job
title Uganda – Logistics Officer
Deadline:
19th June 2015
19th June 2015
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