The Ugandan Jobline

• Mentor
  and lead a small team with clear allocation of duties include office
  cleaning
• Assess
  their performance regularly, adjusting tasks as necessary
• Develop
  talent within the team
• Matrix
  support to Operations Officers to ensure coordination

• Global
  diary correlated with HR leave and absentee records and shared to SMT
• Staff
  clock-in tracking
• Ensure
  that SMT minutes/action plans are taken and implemented as desired
• Collation
  of Operations Officers plans
• In
  charge of securing accommodation and transport support to visitors

• Responsible
  for service contracts with maintenance and repairs
• Ensure
  safety checks
• Record
  and follow up complaints/repair needs, logging and closing as needed
• Kitchen
  kept clean and functioning

• Office
  assets list set up and maintained
• Assets
  register collated and stored
• Property
  with staff list maintained

• Ensure
  that the office reception is friendly and efficient
• Responsible
  for the switchboard
• Ensure
  that all goods received are recorded
• Mail
  in and out recorded
• Office
  Petty Cash held and accounted for 
• Handling
  suggestions for improvement on all Administration matters presented to SMT

• All
  project information archived on time
• Facilities
  contracts agreed, filed and renewed as necessary
• Service
  contracts in place
• Legal
  retainer contract maintained

• The
  ideal candidate for the Administration Manager placement should preferably
  hold a Bachelor’s Degree in a related discipline
• Working
  knowledge and comfortable with using internet, intranet and all  Microsoft office packages
• Skills
  in team management
• Basic
  accounting (petty cash) skills
• Archiving
  skills
• Efficient
  use of time in planning own work in the delivery of service
• Excellent
  interpersonal skills, the ability to build effective working relationships
  at all levels.
• Excellent
  oral and written communication skills.
• Demonstrates
  strong management and leadership skills both within the function and as a
  role model
• Ability
  to work autonomously
• Ability
  to work under pressure and to deadlines

• Initiative: Thinking ahead and taking action to
  make the most of opportunities by finding the optimum solution
• Innovative: Thinking creatively and outside of
  the box so that ideas generated create a positive outcome
• Effective Communication: Communicating through active
  listening and good questioning techniques, using appropriate body
  language, ensuring information is clear and concise.
• Responsive: Being responsive to changing
  priorities and demands
• Working Efficiently: Planning, prioritising and organising
  work to ensure work is accurate and deadlines are met
• Sharing Information: Sharing information and knowledge
  whilst maintaining confidentiality
• Focus on Learning: Taking responsibility for keeping
  knowledge and skills updated and for seeking opportunities to develop
  further
• Commitment: Awareness and understanding of
  goals, vision and values and how your role impacts on this and going the
  extra mile to meet role requirements
• Driven: Drive and determination to deliver results
• Accountable: Taking responsibility for appropriate
  decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change: Openness to embracing change within
  the organisation and being able to adjust plans/activities accordingly
• Motivated: Motivation towards achieving quality
  results to maximise potential
• Team Player: Working as part of a team by being
  supportive, flexible and showing respect for each other

• Accountability
  of all staff to each other and our clients and stakeholders
• Equality
  of opportunity and access
• Value
  for money in the management of our resources

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