Administrative Secretary Job Opportunity at Dairy Development Authority (DDA)

Organization: Dairy
Development Authority (DDA)
Duty Station: Kampala, Uganda
Reports to: Senior Human Resource Officer
About DDA:
Dairy Development Authority
(DDA) is a statutory body under the Ministry of Agriculture, Animal Industry
and Fisheries (MAAIF), that was created under the Dairy Industry Act of 1998
with the mandate to develop and regulate the dairy industry in a sustainable
manner.
Job Summary: The Administrative
Secretary will provide secretarial, knowledge management and office
administration services to the Authority.



Key Duties and Responsibilities:
  • Typing correspondence, formatting and
    editing reports and letters such as letters, office memos, circulars and
    other office communication.
  • Dealing with incoming email, receive and
    relay telephone messages and fax messages.
  • Receiving and directing visitors, clients/
    customers to the offices, taking telephone calls, responding to routine
    inquiries and operating office equipment.
  • Filing and keeping custody of office
    documents, reports, correspondence maintaining and updating office records
    and information.
  • Receiving, sorting, registering and
    routing office correspondence to action centers, as well as recording
    incoming and dispatching outgoing mail.
  • Devising and maintaining office systems,
    including data management and filing.
  • Arranging travel, visas and accommodation
    and, booking flights, hotels, travel documents, transportation and expense
    claims.
  • Assist in the planning and preparation of
    meetings, seminars, conferences and conference calls.
  • Screening phone calls, enquiries and
    requests, and handling them appropriately.
  • Organizing and maintaining diaries and
    making appointments.
  • Provide comprehensive secretarial,
    administrative and personal support to top management.
  • Taking dictation and minutes.



Qualifications, Skills and Experience:
  • All candidates should possess Bachelor’s
    Degrees in Secretarial studies, Office Management and any other related
    fields.
  • Must have thorough knowledge and skills in
    relevant computer software application packages such as Microsoft Word,
    Excel, Internet online services, etc
  • At least 2- years of relevant experience.
  • Excellent Communication and interpersonal
    skills.
  • Ability to prioritize workload and maintain
    confidentiality.
  • Proficient in Microsoft packages and
    webmail software applications.
How to Apply:
All interested applicants who
meet the specified job requirements should submit their application forms, up
to date curriculum vitae and photocopies of academic credentials to the address
below, addressed to the undersigned. This advertisement can also be found on
DDA website at: www.dda.or.ug Executive Director Dairy Development Authority
(DDA) Plot 1, Kafu Rd. Kampala P. O. Box 34006, Kampala, Uganda Tel:
0414-343883 / 0414-343981/2
Deadline: 25th October, 2013

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