2 Plan International Jobs – Logistics/ Administration Assistant

Organisation: Plan
International
Duty Station: Kamuli and Tororo,
Uganda
Reports to: Procurement and
Administration Coordinator
About Plan:
Founded
75 years ago, Plan International is one of the oldest and largest Children’s
development organizations in the world. We work In SO developing countries
across Africa. Asia and the Americas to promote child rights and lift millions
of children out of poverty Plan’s vision is of a world in which all
children realize their full potential in societies that respect people’s rights
and dignity Plan is independent with no religious, political or governmental
affiliations.
Key Duties and
Responsibilities:
1. Vehicles:
  • Ensure that
    all vehicles and motorcycles at the PA office are in an optimal operating
    condition and monitor performance standards of selected garages to ensure
    value for money repairs.
  • Monitor usage
    of fuel, and complete monthly fuel consumption analysis report.
  • Prepare
    payment breakdown for the fuel consumed at the PA showing the various GL
    codes to be charged.
  • Prepare and
    follow weekly transport plans and route schedules with relevant staff and
    allocated drivers to ensure efficiency in staff movements according to
    Plan transport policy.
  • Keep custody
    of PA Office fleet records including but not limited to maintenance and
    repair records, valid insurance certificates, etc and ensure periodic
    update of such records.
2.  Assets/Inventory:
  • Implement
    PLAN Uganda assets/property policy inclusive of asset register updating,
    asset movement tracking, and reporting losses and ensure appropriate
    filing of all relevant documents.
  • Bring to the
    attention of the Coordinator assets due for the disposal and ensure that
    proper procedures are followed; disposals are conducted in time and in a
    transparent manner
3.  Logistical Support:
  • Book hotels
    and community food vendor services for accommodation and workshops
    required in conformity with Plan policies and procedures.
  • Also organize
    Plan events, workshops and other related functions as agreed with the
    supervisor.
  • Prepare
    prompt payment to vendors according to the approved Purchase Order
    agreement;
  • Ensure punctual
    delivery of goods and services by the vendor;
  • Proper
    receipt and clearance of any materials, supplies, or equipment; and the
    negotiation of any returns or adjustments which may become necessary.
  • Also maintain
    records to record receipt of invoices.
  • Responsible
    for general office cleaning, office equipment maintenance and utilization,
    utility bills payment and tracking and follow-up on repairs needed with
    external service providers and the landlord to ensure works are done and
    are value for money
  • As delegated
    by the Procurement and Administration Coordinator, perform the tasks in
    line with established procedures and policies.
Qualifications, Skills and
Experience:
  • The applicant
    should possess a university degree or higher diploma in business or
    education or another related field.
  • At least three
    (3) years of working experience in a relevant field.
  • Experience in
    use of Microsoft office applications i.e. Microsoft word, excel and power
    point.
  • Ability and
    willingness to learn and travel to the field
  • Very well
    organized and able to work under pressure
  • Excellent
    interpersonal skills
How to Apply:
All
interested applicants seeking to work with Plan Uganda should submit letters of
application to the email address below, together with a CV,  contact
telephone numbers, copies of relevant certificates, names and contact details
of three references plus salary history should be included and sent to:

NB: Only soft copies of application will be accepted.


The
People & Culture Manager,
Plan Uganda
Email: uganda.recruitment@plan-international.org .

NB: Plan Uganda is an equal opportunity employer. Qualified female
candidates are encouraged to apply. Only Short-listed candidates will be
contacted. Please consider your application unsuccessful in case you do not
hear from us by 15th November, 2013.

Deadline: 31st
October, 2013

For
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com   or
find us on our facebook page https://www.facebook.com/UgandanJobline

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