NGO Jobs – Program Manager at ACTED

Job Ref: PM/UG/SA
Job Title: Program Manager
Organisation: ACTED
Duty Station: Gulu, Uganda
About ACTED:
ACTED is an independent international, private, non-partisan and
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non discrimination. ACTED
was created in 1993 to support populations affected by the conflict in
Afghanistan. Based in Paris, France, ACTED now operates in 32 countries
worldwide, with over 200 international and 4000 national staff. ACTED has a 110
million € budget for over 370 projects spanning 8 sectors of intervention;
including emergency relief, food security, health promotion, economic
development, education & training, microfinance, local governance &
institutional support, and cultural promotion. For more information, please
visit our website at
Job Summary: The Program
Manager has been identified as a Key Personnel position. The proposed Program
Manager should have extensive relevant experience managing the mobilization and
oversight of multi-faceted projects, including those in the infrastructure
sector. The Program Manager should have demonstrated the ability to quickly and
effectively assemble and manage a highly-skilled, interdisciplinary team; to
effectively collaborate and coordinate with and lead a broad range of
governmental and non-governmental actors and institutions across sectors in a
developing-country setting; and to implement high-profile and politically sensitive
programs. The Program Manager will contribute to the development of his
project, which is a constitutive part of the country strategy, and subsequently
manage its implementation.
Key Duties and Responsibilities:
1. Ensure external representation of ACTED in relevant sectors
  • Representation
    vis-à-vis provincial authorities:
  • Participate in
    technical and sectoral meetings to ensure visibility amongst local
  • Representation
    vis-à-vis Donors:
  • Participate in
    technical and sectoral Donor meetings and pass relevant information to the
    Country Director;
  • Representation
    vis-à-vis international organisations:
  • Participate in
    technical and sectoral meetings and working groups involving NGOs and UN
    Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental
  • Contribute to the
    creation of reports, ensuring the quality and accuracy of technical
    information provided as well as the confidentiality of internal
    information as required;
  • More generally, the
    program manager is expected to contribute to the creation of a positive
    image and overall credibility of the organisation, notably through the
    application of ACTED’s mandate, ethics, values and stand-point with regard
    to other actors.
2. Project Cycle Management
Project implementation:
  • Plan the various
    stages of project implementation;
  • Guide the
    implementation of the project and the methods of follow-up;
  • Manage project
    finances, logistics and materials;
  • Liaise with all
    internal and external counterparts of the project;
  • Assess the activities
    undertaken and ensure efficient use of resources;
Project reporting requirements:
  • Set up a clear
    timeline of reports to be submitted to project Donors;
  • Draft narrative
    reports and contribute to the development of financial reports through
    regular budgetary follow up;
  • Ensure adherence to
    FLAT procedures.
  • More generally,
    communicate systematically to the relevant Country Director or Area
    Coordinator on project progress and planning.
3. Provide Relevant Technical Expertise:
  • Ensure that technical
    quality and standards are considered during project implementation:
  • Collect technical
    information and analyse associated opportunities and risks;
  • Identify relevant
    technical authorities and partners, and propose formal partnership and/or
  • Undertake quality
  • Analyse technical
    added-value and project impact;
  • Set up technical
    evaluation exercises during and following implementation.
4. Oversee Program Staff and Security:
Guide and direct program staff:
  • Organise and lead
    project coordination meetings;
  • Prepare and follow
    work plans with each project member;
  • Ensure a positive
    working environment and good team dynamics (solve out potential
  • Promote team working
    conditions in the limit of private life;
  • Adapt the organigramme
    and ToRs of project personnel according to the project development;
  • Undertake regular
    appraisals of directly supervised colleagues and pass appraisal forms to
    the Country or Area Administrator with recommendations (new position,
    changes to contract or salary etc.);
  • Ensure a building of
    capacity amongst technical staff in the relevant sectors.
Contribute to the recruitment of
expatriate staff:
When requested by HQ, undertake interviews to assess
technical abilities of expatriate candidates living in the country.
Oversee staff security: In
cooperation with the relevant Security Officer, monitor the local security
situation and inform the Country Director or Area Coordinator and Country or
Area Security Officer of developments through regular written reports;
Contribute to the updating of the security guidelines in the project
area of intervention;
Ensure that security procedures are respected by each member of the
project team.
5. Identify Best Practices and Lessons Learned:
  • Collect information
    and tools employed for project implementation;
  • Draft memos detailing
    lessons learned and best practices identified during the project;
  • Share such memos with
    internal and external partners;
  • Communicate such
    information to the Country Director or Area Coordinator, to Regional
    Support Offices and to HQ Reporting Department.
Qualifications, Skills and Experience:
  • The applicant should
    possess a University degree, ideally with a specialisation in Civil
  • At least 2 to 4 years
    work experience in a development, emergency or post-conflict setting
  • Excellent written
    English skills required.
  • Strong project
    management skill.
  • Familiarity with
    different European and other international donor regulations.
  • Organized and detail
    oriented, with an ability to multi-task.
  • Must be able to
    function effectively in a fluid, loosely structured, but complex work
    environment and to set appropriate priorities and deal effectively with
    numerous simultaneous requirements.
  • Must be able to work
    independently, with minimum supervision, within the context of a larger
  • Willingness to live
    and work in an insecure environment and to travel regularly to program
    locations as security allows.
Job Conditions:
Salary defined by the ACTED salary grid; educational level, expertise,
hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or
housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket +
luggage allowance
Provision of medical, life, and repatriation insurance + retirement
How to Apply:
All applications should be sent accompanied by a cover letter, CV, and
three references to
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at
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