United Nations UN WFP Jobs – Senior Programme Assistant (Pipeline) at World Food Programme

Vacancy Announcement No.: VA-09-2013
Organisation: World Food Programme (WFP)
Duty Station: Kampala, Uganda
Reports to: Pipeline Officer
Grade:  SB3/Q1 (G6)
About WFP:
The World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas namely, Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Agriculture & Market Support (AMS). WFP has operations in various parts of the Country.
Key Duties and Responsibilities:
  • Prepare monthly project(s) pipeline reports and advise the Programme Officer (Pipeline) on the best options applicable for resource management in ensuring a stable and healthy pipeline.
  • Prepare donor pipeline related reports;
  • Monitor the programming of funds by ensuring timely preparation of funding proposals and assignment plans:
  • Be part of the preparation of annual reports, budgets, blue book, and pipeline related cooperate reports:
  • Prepare monthly Call Forwards and Food Release Notes to facilitate the delivery of food commodities to recipient country and within the country to sub offices and partners in order to avoid pipeline breaks;
  • Facilitate stock rotation and prevent stock build up by proposing loans/swaps/repayments to avoid delivery gaps and pipeline breaks;
  • Maintain a database on loans and repayments between WFP projects, and between WFP and other agencies;
  • Participate in regular consultative meetings at country and regional levels and take follow-up action as necessary;
  • Assist in the end-of-project stock reconciliation especially data on loans and repayments to ensure that projects are closed at project end date and transfer any unspent food and non-food resources to a  new project phase or another operating project:
  • Monitor usage of donor funds allocated to the purchase of Commodity, in LTSH, external transport, ODOC, and DSC expenses.
  • Ensure all open projects FRs: PRs are converted into POs and spent in a timely manner; any exceptions should be reported to the fund’s manager:
  • Supervise and train other staff in pipeline related matters:
  • Assist in the project and financial analysis of projects and determine the need for budget revisions and recommend necessary action.
  • Ensure all unassigned project resources are allocated in line with the WFP rules and regulation;
  • Assist in generating data for budget analysis and provide findings with suggested recommendations to support units, offices and the management ream;
  • Support Country Office staff in ensuring that technical and financial project reviews are accurate and submitted in a timely manner and their findings communicated to the management team;
  • Perform other related duties as required by the supervisor.
Qualifications, Skills and Experience:
  • The candidate should possess a Bachelor’s Degree in Statistics, Finance, Auditing, Economics, Logistics, Business Studies or any other related field from a recognized Institution
  • At least five (5) years of relevant working experience gained from a reputable organization;
  • Skills in Project Planning and Management. 
  • Budgeting and Programming processes
  • High level analytical skills
  • Ability to develop integrated analyses to support Strategic decision making in programming and budgeting
  • Solid knowledge of most systems relevant to Organizational business processes
  • Good knowledge and skills in using MS Office Applications;
  • Sound judgement, ability to extract, interpret, analyse and format data to resolve operational problems and to work with accuracy under pressure.
  • Ability to work with minimum supervision and deal patiently and tactfully with people of different cultural backgrounds.
  • Excellent command of English is vital.
How to apply: 
All interested Ugandans who deem themselves as potential employees of the UN’s World Food Prgramme (WFP) should send their applications together with detailed curriculum vitae (CV), copies of certificates under confidential cover quoting on the envelop the vacancy announcement number and name of the applicant to:
The Human Resources Officer
UN World Food Programme
P.O. Box 7159 Kampala, Uganda.
Hand delivered applications should be dropped in a box at the reception of WFP Offices at plot 17-19, Clement Hill Road.
Applicants should check on the Notice Board at the main entrance to confirm that their applications have been received one week after the closing date. Applications must be received by the deadline and only short listed candidates shall be contacted. Please note that incomplete submission will not be allowed.
Qualified female candidates are particularly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status WFP does not charge fees from applicants at any stage in the recruitment
Deadline: 27th June, 2013
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