USAID Project Jobs – Procurement Manager at Uganda Health Marketing Group Ltd. (UHMG)

Uganda Health Marketing Group Ltd. (UHMG)
Station :
Office – Kampala, Uganda
Director HR, Governance,
& Procurement
Uganda Health Marketing
Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is “A good
life for all Ugandans”. We envision a Ugandan society with good life, when
products and services in Reproductive Health, HIV, Malaria and Child Health are
accessible, affordable and effectively utilized by all those in need. Our
Mission is “To improve the quality of life of Ugandans, through the provision
of superior and affordable health care solutions.” Our Core Values are;
Integrity, Transparency, Accountability, Teamwork, Excellence, Flexibility, and
The Procurement
will coordinate and plan in time for the acquisition of the organizations
supplies, services, and works through fair, open and competitive bidding, and
builds strategic and effective working relationships with suppliers that act as
long-term partners to help the organization achieve its growth objectives. In
addition, this position provides a mechanism of documenting best practices, and
identifying replicable Value for Money (VfM) models by aiming to achieve cost
reductions while maintaining or improving the quality of supplies and services
received. The job holder contributes to the strategic direction of the
organization, while upholding our Core Values.
The Procurement Manager
will work very closely with all sector directors and managers to identify key
priority procurements for incorporation in the overall Annual Procurement
Plans. Procurements will be analyzed for their relevance, feasibility, cost
effectiveness and added value to the overall organisation’s mandate. In
addition, the Procurement Manager will work specifically with sector heads to
ensure that their Annual Procurement Plans are well aligned to effectively
support the achievement of the organisation’s Strategic Objectives and Annual
Work Plan targets.
This position requires a
person who is results-driven, hardworking, and with a track record of
significantly reducing costs and improving organizational processes and corporate
purchasing programs. S/he should have a proven ability to ensure that the
organization enjoys a competitive edge when compared to its competitors by
securing the best quality, price and terms from suppliers. S/he should have
comprehensive understanding and experience of purchasing strategies and market
awareness to effectively and proactively reinforce the organization’s
commitment to the utilization of robust procurement systems, and minimization
of procurement-related risks. S/he must focus on quality improvement,
effectiveness and efficiency, and model independence, objectivity, ethics,
integrity, professionalism, confidentiality, and avoidance of bias and conflict
of interest.
Duties & Responsibilities:
  • Support
    the sector heads in drawing up their Annual Procurement Plans, with
    reasonable and appropriate lead times for ordering and delivery of
    supplies, services, and works, and advise them on how to establish
    cost-reduction and savings targets.
  • Regularly
    carry out market research on current and new supply partners and their
    capabilities, analyze trends in vendor pricing, quantify cost impact of
    sourcing strategies to the respective business units, and provide
    respective departments with price updates for budgetary estimates.
    Maintain and share an updated price list of the MFPIs (Most Frequently
    Procured Items).
  • Review
    technical specifications from departments for goods, services, and works,
    and advise, where necessary, on recommended changes or substitutes.
  • In
    line with the Procurement Policy and Procedures, work with his/her team to
    source and evaluate supplies, services, and works efficiently through
    reduction of operational costs and wastage, so that value for money and
    optimal savings are realized for the organization. Continually improve purchasing
    methods and drive down external spends by identifying cost reduction
    opportunities to achieve financial goals.
  • Regularly
    remind sector managers to ensure that sufficient inventory of all
    products, including buffer stocks, are maintained at all times to avoid
    costly emergency procurements.
  • Regularly
    review the Procurement Policy for relevance with current global trends and
    national regulations, and lead on recommendations for subsequent
    amendments in order to mitigate risk. Keep abreast of the latest
    purchasing and contract management techniques and methodologies, and
    recommend changes to the procurement policy and procedures.
  • Lead
    on the orientation of the procurement policy and procedures, as well as
    the entire procurement process, to ensure compliance and conformity with
    set guidelines.
  • Lead
    on the process of sourcing for pre-qualified suppliers, ensuring that
    selected suppliers are contracted, and maintain an updated supplier
    database. Participate in negotiation teams with external parties such as
    suppliers, contractors, lawyers, and other professionals on behalf of the
  • Through
    the Procurement Officer, track all requests and follow up with suppliers
    on all orders to ensure timely procurement and delivery of required
    products, services, and works.
  • Regularly
    update sector managers on their requisitions, and prepare monthly and
    quarterly reports on the status of all procurements.
  • Together
    with respective sector heads, continuously monitor and evaluate supplier
    performance against contractual standards and criteria such as quality,
    cost, reliability, delivery schedules, ability to innovate, financial
    stability, and ability to respond quickly to changing supply requirements,
    and work with suppliers to achieve continuous improvements in costs and
  • Periodically
    present reports to management on major procurements made, and compare
    expenditures against purchasing budgets for different departments.
  • Present
    findings and recommendations to management with credible and workable options,
    where required.
  • Liaise
    with the Finance department on accurate and timely supplier payments in
    order to maintain good vendor relationships and build effective
  • Ensure
    the organization develops and maintains good relations with its suppliers
    in order to maintain a stable supply of products and services, while
    guaranteeing best value for money at the most competitive prices.
  • Maintain
    systematic electronic and physical documentation on all procurements,
    reports, contract database maintenance, and contract file management.
  • Periodically
    review current software systems and advise on adjustments required to
    improve efficiencies of the procurement mechanisms through the acquisition
    of customized software.
  • Supervise
    assigned staff to ensure that assignments are completed in time, and are
    aligned to the department’s objectives.
  • Orient
    and mentor new starters and provide ‘on the job’ training to existing team
  • Participate
    in their development and performance monitoring to enable them achieve
    both corporate and personal objectives.
  • Identify
    areas for improvement to continually drive performance and business
Skills & Experience:
  • Bachelors
    Degree in Procurement, Logistics, Business Administration, or Supply Chain
    Management is essential. Masters Degree and professional qualification in
    CIPS is preferred.
  • At
    least 3 years work experience in managing a senior Logistics and
    Procurement management and supervisory function with a strong business
    acumen and global mindset.
  • Knowledge
    and experience in legal contract negotiations is a plus.
  • Knowledge
    of finance to facilitate the review of vendor financial statements and the
    analysis of procurement alternatives is required.
  • Proven
    track record of controlling and reducing external spend whilst developing
    a robust supplier base.
  • Demonstrable
    results in previous work environment should reinforce claims to these
    competences and experience.
  • Computer
    literacy and valid driving licence are required.
  • Must
    have good skills in strategic thinking, persuasion, and sound decision
  • A
    self-starter, focused, disciplined, have the drive and dynamism to work
    under pressure with competing deadlines, and possess the ability to make
    an immediate impact.
  • Have
    excellent organization, facilitation, communication, presentation,
    reporting-writing, and feedback.
  • Possess
    excellent advocacy, networking, negotiation, interpersonal, analytical,
    and result-oriented skills, with experience in managing supplier
    relationships, and able to discern and identify credible suppliers for the
  • Good
    judgment, initiative, high sense of responsibility, tact, with
    demonstrated competency in budgeting, forecasting, planning, and
  • Display
    high ethical standards and integrity, strong personal values and
  • Able
    to think critically, analytically, independently and creatively, and have
    attention to detail.
  • Must
    have strong leadership and result-oriented skills, and should be
    meticulous, flexible, and able to work independently, with objectivity and
    sound judgment.
  • Have
    self motivation, initiative, and good team work/player skills.
  • Able
    to handle multiple and conflicting priorities, with strong project
    management and multi-tasking skills in a fast-paced environment, observe
    and work under strict deadlines in a multidisciplinary, multidimensional
  • Able
    to grow in a challenging career and to add value to the organization’s
    strategic goals, and adapt to change.
  • Ability
    to take a proactive approach to overcome challenges and achieve results
    against strategic objectives, whilst working within the organization’s
    core values and beliefs.
to Apply:
All candidates willing to
work with UHMG should send their applications with a detailed CV, copies of
certificates and cover letter clearly indicating position applied for on the
“top left-hand side of the envelope” to: The Human Resources Manager, Uganda
Health Marketing Group Ltd. (UHMG), Plot 20-21, 27-28, Martyrs Crescent,
Ntinda, Kampala, Uganda.
Only short listed candidates will be contacted. Please deliver your
applications to the UHMG reception.
14th June 2013 by 4:30pm
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