Job Title: Internship Program 2024 (Several No Experience Jobs) Organisation: Coca-Cola…
Jobs at War Child – Operations Manager
Reports to: Country Director
Organisation: War Child UK
Location: Roving Position (Kampala, Pader and Kaabong)
Salary: Grade 10 Step G 3,484,249
Job Summary: Head WCUK operations related work i.e. Lead Human Resource Management and Administration; and support Logistics work, and ensure all operations are in line with relevant policies.
Major Duties & Responsibilities:
Areas of responsibility include, but are not limited to, support or leading the following functions;
1. Human Resource function
· Coordinate national staff recruitment and selection process
· Maintain a thorough confidential filling system for employee records
· Carry out induction of new employees – developing an induction manual for all staff per location
· Keep a calendar of staff contract expiry and renewal processes,
· Coordinate all staff performance reviews and update Field Director and line managers regularly
· Lead the implementation of the HR manual or Liaise with HQ HR Manager in the implementation of the Global HR Manual
· Support CD in overseeing the implementation of the internal regulations
· Monitor staff performance and attendance activities
· Provide information and assistance to CD, staff, and line managers on human resource and work related issues
2. Administration, IT, Security, Health and Safety
· Create a system that will enable secure storage and easy access to important organisational documentation
· Assists in managing and ensure smooth functioning of communications including access to telephones, satellite phones, Security Radio Communication and airtime
· Assist staff in completing all forms as required by policies and guidelines
· Maintain a regular repair and maintenance system for WCUK computers, printers and other IT equipments
· Maintain secure access to organisational computers, printers and internet
· Develop a register to regularly back up of organisational data in all computers and monitor its implementation
· Ensure compliance of property with War Child UK’s security, health & safety guidelines
· Develop and ensure implementation of internal administration policies including office and vehicle use
3. Logistics
· Supervise management of vehicles (car and motorbike) and other assets
· Lead procurement processes in line with relevant policies
· Assist the Programme Manager in high level project logistics and administration
· Liaise with the relevant Government Ministries and departments for e.g. legal requirements of all expatriate staff such as visa renewal, work permits, NGO registration, insurance issues and tax exemption processes
· Maintain regularly updated and managed assets records and storage system
· Oversee proper management of the store by keeping up to date stores documentation and provide weekly stores reports to programmes and finance teams
4. Others
· Sign up to and operate in accordance with WC UK’s child protection policy & code of conduct
5. Work Relations
· He/She will work closely with Finance Manager, Programmes Manager and directly supervise Operations Office
Qualifications, Skills and Experience
· At least a Masters in Human Resource Management with 3 years experience or BA with at least 7 years experience will be considered.
· Minimum of 2 years HR experience
· At least a year experience in the field of logistics
· High level of computer proficiency in Microsoft Excel, Data Base.
· Ability to use QuickBooks will be an added advantage
How to Apply
If you are interested, please send your application to martha@warchild.org.uk as follows: 2 Page cover letter which must explain how you meet the 4 major work areas in the Job Description above; 3 Page CV outlining your past work experience, Achievements and Salary History.
Please note that applicants who do not follow the outlined process above will not be considered.
Please note that applicants who do not follow the outlined process above will not be considered.
We usually receive large numbers of applications therefore only shortlisted candidates will be contacted.
Deadline: 19th November, 2012
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