Administration Degree Jobs at Ugandan AIDS Commission – Administrative/Stores Assistant

Reports to: Director Human Resource & Administration.
Salary scale: UAC4.
Duties and Responsibilities
  • To manage the filing and storage of personnel files and other HR related correspondences.
  • To handle the administrative requirements for the repair and maintenance of office equipment.
  • To ensure all UAC property and equipment is labeled and an updated Fixed Assets register is maintained.
  • To prepare and disseminate routine correspondences to staff and officers as required.
  • To organize meetings and take minutes for the different meetings.
  • To receive and ensure proper custody of goods
  • To issue Goods Received Notes (CRN)
  • To issue items from the store against authorized requisitions and update all stock cards.
  • To carry out regular stock taking and raise stores requisition for replenishment.
Qualifications, Skills and Experience:
  • A Bachelors Degree in Business Administration or Secretarial Studies or Office Management or any other related field
  • A Diploma in Stores Management is an added advantage
  • Three (3) years’ experience in a similar role
All applicants should possess the following skills;
  • Good Interpersonal Relations – recognizing the “people” aspect of issues and the need for positive relationships, producing good results through interaction with others
  • Good Communication Skills
  • Strong organizational and planning skills
  • Personal Work Ethic – setting high standards for oneself, maintaining social, ethical, and organizational norms in job-related activities
  • Good Analytical Skills
  • Flexibility/Adaptability – readily adapting to changing requirements, maintaining effectiveness in varying circumstances
  • Team Skills – being able to work collaboratively with others in a participatory management environment
  • Self-Initiative – being able to take action, solve problems and resolve difficult situations independently
  • Proficiency in computer applications and databases
  • Integrity
How to Apply:
Please send your application letter, clearly labeled on the envelope with positions apĀ­plied for attaching copies of your academic and professional certificates/ testimonials and your CV with a daytime contact and names of 3 referees to the address below:
THE Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road, Ntinda. P.O. Box 10779, Kampala, UGANDA
The closing date for receiving applications is Friday 28th September 2012. Only shortlisted candidates will be contacted.
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