Monitoring & Evaluation Officer (4 Job Vacancies)

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Administration Officer NGO Jobs - Mercy Corps

 

Job Title:    Administration Officer

Organization: Mercy Corps

Duty Station: Kampala, Uganda

Reports to: Kampala Operations Manager

 

About US:

Mercy Corps has been present in Uganda since 2006, focusing its interventions on economic and agricultural development, maternal child health and nutrition, governance, conflict management and humanitarian response. In 2017, Mercy Corps had an impact on almost 1 million beneficiaries in Uganda through our work focusing on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. Common themes include community engagement, inclusive development, gender, and working in partnership with local government, the private sector and civil society actors.

 

Job Summary:  The Administration Officer will be responsible for the management of administrative support for Mercy Corps programming in Kampala Office, assist in the achievement of program objectives with the facilitation of office supplies, staff travel and accommodation, facilities management (office and expatriate staff residences) and general administration in the Operations Department.

 

Key Duties and Responsibilities:

Strategy and Vision

·         Actively contribute to the office strategic planning process and provide regular updates.

·         Representation

·         Interface with stakeholders and local partners in a manner consistent to the Mercy Corps ethos.

·         Build and maintain productive relationships with staff, vendors, partners and other stakeholders.

·         Maintain high ethical standards and treat all people with respect and dignity.

·         Team Management

·         Develop the capacity of his/her team & assist them with continued development of a career path.

·         Demonstrate an awareness of his/her own strengths and development needs.

·         Work with Mercy Corps staff to ensure smooth introduction and adoption of operational systems including Mercy Corps Field Facilities and Office Management Policy.

Staff Travel

·         Overall responsibility for all travel and accommodation arrangements for Mercy Corps guests and team members in Kampala.

·         Handle International guest logistics; airport pick-ups, accommodation, field movement support, and other guest-related issues.

·         Conferencing and event management, including making all arrangements as required by MC Team members.

·         Keep Kampala Office Travel Tracker up-to-date.

Administration Logistics

·         Support Mercy Corps Kampala Office with all Mercy Corps Administration arrangements.

·         Prepare and implement guidelines for support functions of the reception, photocopies, office cleaning and maintenance. Key among them is putting in place and implement guidelines for managing the purchase, storage, and distribution of office supplies.

·         Responsible for maintaining an accurate record of office supplies including stationery, consumables and cartridges/toners.

·         Maintain an update inventory for Kampala Offices, Guest House and all expat houses.

·         Support in managing the Kampala Office mini store and movement of documents and supplies.

·         Prepare and attend staff general and coordination meetings and compile the minutes as discussed and agreed upon by chairperson/supervisor.

·         Other administrative duties as assigned by supervisor.

File Maintenance

·         Responsible for maintaining administration files. Ensures that all administration documents are stored in a safe and secure location, protected from damage. Such files including stock/inventory files, minutes of departmental and general staff meeting. The files must always be updated, organized, clearly marked, and complete.

·         Ensure Mercy Corps admin manuals, travel documents (copies of team members’ passports and visas), and other critical information such as office security passwords is kept safely.

Facilities Management

·         Responsible for managing facilities & office management functions of Kampala office.

·         Facilitate timely payments for utilities for Kampala Offices, Guest House and expat houses. The utilities include electricity, water, garbage collection, office telephone, DSTV and any other utility bills for the facilities.

·         Ensure proper functioning and maintenance of the office, guesthouse and expat house equipment like photocopiers, printers, cookers, microwaves, fridges and others.

·         Maintain a complete, accurate and up to date lease Matrix for Mercy Corps Uganda.

Finance & Compliance Management

·         Adhere to Mercy Corps mandated, procedures and controls including: Field Facilities and Office Management, Field Procurement, Logistics, Asset and Inventory Management and Finance procedures.

·         Offer support in training and orientation of new staff in those procedures.

·         Work with Finance, Internal Risk and Compliance to mitigate fraud, conflict of interest and legal ramifications of Mercy Corps administration activities.

·         Security

·         Ensure compliance with security procedures and policies as determined by country leadership.

Organizational Learning

·         As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

 


Qualifications, Skills and Experience:

·         The applicant for the Mercy Corps Administration Officer job should preferably hold a Bachelor’s degree in Human Resource, Business Administration, Social Work, Public Administration, Education, or other related field.

·         At least three years’ experience in a similar position and or similar roles preferably with International Non-Government Organization and in a multi-cultural environment.

·         Demonstrated excellence in administrative work in a busy and multi-cultural environment.

·         Very good writing and verbal communications skills.

·         Good negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.

·         Keen attention to detail, ability to follow procedures, ability to transparently manage stores, filing, and meet deadlines, work independently and cooperatively with team members.

·         Proven ability to solve problems innovatively.

·         A clear understanding of Administration as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

·         The ability to interact effectively with international and national staff members is required.

·         A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of program activities is necessary.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 27th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

UN Community Based Protection Associate Job Careers - United Nations High Commissioner for Refugees (UNHCR)

 

Job Title:    Community Based Protection Associate

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station:  Uganda

Vacancy Notice: Internal/ External Vacancy Notice 020/2020

Position Number: 10033688

Position Grade: GS-6

 

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

 

Job Summary:  The Protection Associate (Community-Based) is a member of the Protection Unit in a Country Operation and may report to the Protection Officer, Protection Officer (Community-Based), or another more senior staff member in the Protection Unit. Under the overall direction of the Protection Unit, and in coordination with other UNHCR staff, government, NGO partners and other stakeholders, the Protection Associate (Community-Based) works directly with communities of concern to identify the risks they face and to leverage their capacities to protect themselves, their families and communities. The incumbent may have direct supervisory responsibility for part of the protection and/or support staff and supports the application of community-based protection standards, operational procedures and practices in community-based protection delivery at the field level. To fulfil this role the Protection Associate (Community-Based) is required to spend a substantial percentage of her/his time working outside the office, building and maintaining networks within communities of persons of concern. The development and maintenance of constructive relationships with persons of concern that measurably impact and enhance protection planning, programming and results forms the core of the work of the Protection Associate (Community-Based). The incumbent also supports the designing of a community-based protection strategy by ensuring that it is based on consultation with persons of concern

 

Key Duties and Responsibilities:

·         Assist functional units, the Multi-Functional Team (MFT) and senior management to integrate participatory and community-based approaches in the overall protection delivery strategy and operational procedures.

·         Through relationships with persons of concern and network of partners stay abreast of political, social, economic and cultural developments that have an impact on the protection environment and provide advice to the protection team. Understand the perspectives, capacities, needs and resources of the persons of concern and advise the protection team accordingly, highlighting the specific protection needs of women and men, children, youth and older persons, persons with disabilities, marginalized groups.

·         Work with host communities to identify opportunities for national civil society involvement in improving the protection of persons of concern.

·         Work with implementing and operational partners as well as with displaced and local communities to develop community-owned activities to address, where applicable, the social, educational, psycho-social, cultural, health, organisational and livelihood concerns as well as child protection and prevention and response to SGBV.

·         Assist in the analysis that identifies the capacities of communities of concern and risks they face.

·         Support participatory assessments by multifunctional teams and ongoing consultation with persons of concern.

·         Assist in planning and monitoring of programmes and budgets, with an AGD perspective.

·         Build office capacity for community-based protection through training and establishing systems for community mobilization and participation of persons of concern.

·         Support communities in establishing representation and coordination structures.

·         Ensure community understanding of UNHCR's commitment to deliver on accountability and quality assurance in its response.

·         Act as interpreter in exchange of routine information, contribute to related liaison activities and respond directly to routine queries.

·         Perform other relevant duties as required

 


Qualifications, Skills and Experience:

·         The ideal candidate for the United Nations High Commissioner for Refugees (UNHCR) Community Based Protection Associate job placement should hold a High school diploma. Required

·         At least three years of previous job experience relevant to the function is required.

·         Computer Literacy (MS Office, including Excel, Word, PowerPoint, Access) is required.

·         Analytical Thinking

·         Planning and organizing

·         Political Awareness

·         Knowledge of English is required

 

Desirable Qualifications & Competencies

·         Completion of certificates in Training/certificate in International Development, Cultural Studies, Human Rights, International Social Work, Social Science, Political Science, Anthropology, International Law or other clearly related disciplines is desirable.

·         Knowledge of Administrative/financial rules, procedures, processes in the context of UNHCR offices and Field operations is desirable

 

How to Apply:

All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

 

Click Here

 

Deadline: 26th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Accounts Assistant Job Opportunities - Mukwano Group of Companies

 

Job Title:    Accounts Assistant

Organisation: Mukwano Group of Companies

Duty Station:  Kampala, Uganda

Ref: MIUL/AA/18/11/2020

 

About US:

The Mukwano Group of Companies is the leading manufacturer of Fast Moving Consumer Goods (FMCG) in the Great Lakes region, producing a wide range of market leader brands in soaps, edible cooking oils and fats, detergents, beverages, personal care products and plastics.

 

Key Duties and Responsibilities:

·         Scrutinize major suppliers with regard to booking of invoices, payments, debit and credit notes on a regular basis.

·         Ensure the suppliers accounts are reconciled at least once in every quarter and arrange for their balance confirmation and following up on reconciliation.

·         Prepare the cash flow budgets and submit monthly reports to the Manager – Payables.

·         Assist the Manager- Payables in preparing returns with VAT and EXCISE for timely submission to URA

·         Assist Manager- Payable in depositing all statutory dues like NSSF, PAYE, corporate advance tax, VAT and EXCISE among others after checking of computation.

·         Check the reconciliation of Gross Payment Account and ensure that the physical balance is tallying with the General Ledger.

·         Check the supplier’s accounts with regard to foreign exchange impact on settlement and give impact to foreign exchange gain or loss account.

·         Perform detailed analysis of payables balances; prepare reports documenting trends and financials and operational performance and ensure timely distribution of reports to Management.

·         Any other duties assigned by your supervisor

 


Qualifications, Skills and Experience:

·         The ideal candidate must hold a Bachelor’s degree in Commerce, Business Administration or any other related field.

·         Three years of relevant practical sales experience is required

·         Should be able to work independently in carrying out assignments to completion, well conversant with computerized accounting programs, generally accepted accounting principles, accounting and book keeping skills, should have team building skills, effective verbal and written communication skills, stress management skills, high level of honesty and respect, professional personal presentation and demonstration of sound work ethics.

 

How to Apply:

All those interested in working with Mukwano Group should send their applications online at the link below.

 

Click Here

 

Deadline: 2nd December 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


 

Procurement and Administrative Officer NGO Jobs - Fred Hutchinson Cancer Research Center

 

Job Title:    Procurement and Administrative Officer

Organization:  Fred Hutchinson Cancer Research Center

Duty Station:  Kampala, Uganda

Reports to: HCRI-Uganda Director Administration & Operations

 

About US:

At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

Global Oncology, a cross-divisional program within the Director’s Office of Fred Hutchinson Cancer Research Center, has a mission to generate cancer research that has global impact, and support the development research capacity and clinical care to reduce the cancer burden in low- and middle-income countries. A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care. Fred Hutch operates in Uganda as the Hutchinson Centre Research Institute of Uganda, or HCRI-Ug.

 

Job Summary:  The HCRI-Uganda Procurement and Administrative Coordinator will directly report to the HCRI-Uganda Director Administration & Operations and will provide procurement, administration and logistics support to all HCRI-Uganda programs.

 

Key Duties and Responsibilities:

Procurement and contracting:

·         Thoroughly familiarize the detailed systems and procedures for the management of the procurement of goods and services for the program

·         Compute and compile all procurement requirements from line departments and collect all required approvals prior to purchase

·         Manage RFQ and bid analysis process for Vendors in accordance with HCRI-Ug policies and procedures

·         Handle supplier correspondence about procurement procedures and updates

·         Initiate procurement requisitions through FMS, and manage Purchase Orders for all program procurements

·         Work closely with the suppliers and other stakeholders to ensure timely delivery of goods and services as per contract agreements

·         Manage RFP and bid analysis process for agreements

·         Participate in technical and price evaluation reviews, participate in contract negotiation, prepares evaluation summary reports, reviews and recommends approval of contracts

·         Attend to inquiries and notify bidders of the outcome of the bidding process

·         Prepare vendor agreements, follow up agreement review for tax compliance and shepherd them through the process for administrative review and approval

·         Establish, maintain and update procurement filing system, records and supplier database

·         Provide periodic procurement reports on assigned duties

·         Maintain an updated approved pre-qualification list of Vendors

·         Maintain an updated agreements/contracts database and notify stakeholders three months before expiry

·         Custodian of all HCRI-Ug procurement policies and documents, to ensure conformance to acceptable standards and best practice at all time

·         Source for all the required procurement documentation i.e. quotations, proposals, and facilitates vendor interviews/presentations/evaluations from time to time, in line with HCRI-Ug procurement policies and best practices

·         Carryout periodic price surveys for goods, services and works, to facilitate valid negotiations with the vendors on different procurements

·         Manage the clearing and forwarding processes, for the HCRI-Ug international procurements

·         Manage the HCRI-Ug procurement tracker, keep it updated regularly and share it with all staff every Friday

·         Provide training to staff in the areas of local contracting and procurement requirements in accordance with HCRI-Ug policies and procedures

General Administration:

·         Perform general office work as assigned by the Director Administration & Operations

·         Responsible for the safe keeping of office documents including organizing, filing and retrieving them

·         Provide administrative support for HCRI-Ug or Collaboration-related meetings including taking meeting minutes and recording action items as requested

·         Provide administrative assistance to senior HCRI-Ug staff, as requested

·         Perform related functions as assigned

Fiscal Roles:

·         Reconcile Vendor invoices for accuracy and legitimacy and rectify errors with Vendors before forwarding to finance to mitigate payment delays

·         Ensure timely payments to suppliers by liaising with relevant departments

·         Maintain assigned HCRI-Ug’s credit card to include use and online reconciliation in coordination with the account approvers. Ensures the use of the credit card adheres to all applicable Fred Hutch and HCRI-Ug policies and procedures.

Asset disposal:

·         Lead person for HCRI-Ug asset disposal process in line with HCRI-Ug policies and best practice

·         Chair asset disposal meetings with key stakeholders to discuss approved asset disposal modalities

·         Manage asset disposal exercise

·         Maintain asset disposal records

 


Qualifications, Skills and Experience:

·         The ideal candidate must hold a bachelor’s degree in a relevant area with a bias in procurement & logistics

·         CIPS Professional procurement qualifications

·         At least five years working experience in a similar position in a busy organization

·         Good interpersonal skills

·         Strong work-ethic and solid integrity

·         Concern for quality and standards

·         Excellent communication and time management skills

·         Strong computer and word processing skills and proficiency with a variety of software packages including Skype, Microsoft Outlook, Word, Excel, Zoom and Teams

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Quality Assurance Manager Jobs - Buildnet

 

Job Title:    Quality Assurance Manager

Organization: Buildnet

Duty Station: Kampala, Uganda

 

About US:

Buildnet is a private limited liability company that was incorporated in 2011 under the laws of the Republic of Uganda. We are a Reputable, Compliant and Trusted Real Estate Development Company that has made a mark in providing quality and affordable housing options for people from all walks of life most notably, one, two and three bedroom apartments for sale, richly endowed stand-alone villas all ranging from as low as 90M UGX. 

 

Job Summary:   The Quality Assurance Manager will mainly develop company-wide quality processes, procedures, standards, and specifications as well as controls to ensure that high quality work is completed. To match processes with standards and to coordinate activities required to meet quality standards.

 


Qualifications, Skills and Experience:

·         The ideal candidate must hold a Bachelor of Engineering in Civil and Building Engineering or any related course from a recognized institution

·         Additional trainings in Quality Assurance and Control is desirable.

·         At least seven years’ experience in Quality Assurance Management role.

·         Good analytical and communication skills.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 

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