Consultancy Jobs - Terms of Reference for Annual Data Household Survey - Farm Africa Livestock for Livelihoods (UK Aid Direct) Project in Karamoja, Uganda

  Job Title:      Terms of Reference for Annual Data Household Survey Organisation:   Farm Africa Project Name: Livestock for Livelihoo...

Fresher US Embassy Jobs - GSO Administrative Clerk (Salary 44m)

 

Job Title:         GSO Administrative Clerk (Fresher US Embassy Jobs)

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Salary: UGX 44,197,171

Open to: Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies

Position Number: Kampala-2020-035

 

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Natalie E. Brown currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

 

Among the offices operating under the U.S Mission to Uganda are:

  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Administrative Clerk is mainly responsible for performing office management; administrative and clerical duties for the General Services Office and to provide customer support to its clients.

 

Key Duties and Responsibilities:

GSO Receptionist Duties: 90 % of time

·         Drafts and types letters, memos, cables, diplomatic notes and staff notices for the General Services Officer in accordance with well-defined instructions and precedents.

·         Reviews all documents prior to submission to the supervisor to ensure that they are grammatically correct, free of spelling or typographical errors and adhere to standard format.

·         Receives reviews and screens all incoming telephone communications transferring calls to the appropriate person and/or taking messages and following up on calls to ensure action needed. Receives reviews and controls all incoming and outgoing written unclassified correspondence.

·         Maintains, organizes and updates administrative files in the GSO Share drive folder.

·         Maintains, organizes and updates files, documents and information on the embassy Sharepoint site.

·         Attends staff meetings to record pertinent information as note taker and updates agendas. Retains a photocopy of action documents marking due dates.

·         Tracks and follows up to ensure response is made by the due date.

·         Keeps an up-to-date spreadsheet of GSO staff’s annual leave, training records and emergency contact information.

·         Controls a cupboard stock of office supplies. Submits procurement requests for GSO related requirements.

·         Maintains a time and attendance log for Housing, Customs and Shipping and Procurement staff including submitting and filing time and attendance (T&A) reports. Assists FM Secretary and Management Receptionist.

·         Provides logistical support for visiting high level delegations.

·         Provides customer support as the primary liaison between clients and GSO.

·         Receives requests for information and support and takes lead in providing the appropriate action. 10%

 

Note: This position description in no way states or implies that these are the only duties to be  performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency

 


Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

·         The applicants for the United States US Embassy Administrative Clerk job opportunity should have two years of post-secondary studies in Secretarial studies, Administration, Management from a university or technical institute is required.

·         A minimum of two years of  progressively responsible office management experience is required.

·         Must have knowledge of general office management and administrative procedures

·         Must have a working knowledge and understanding of General Services operations, Outlook calendar.

·         Familiarization with sections 14 & 15 of the Foreign Affairs Manual, Real Property Application (RPA) program, and the mission organization.

·         Knowledge of local and U.S. Government offices (MFA, Uganda Revenue Authority, Registry of vehicles, municipal water and electricity departments) and processes to complete assigned duties is required.

·         Typing speed of 40w.p.m. Must be computer literate. Knowledge of MS Word, Excel spreadsheets, presentations (PowerPoint) and e-mail systems. Ability to obtain, organize, and present factual data in a logical way is required.

·         Ability to exercise sound judgment, apply pertinent regulations, and follow through on a wide variety of assigned work projects is required.

·         Language Proficiency: Level 4 English speaking and writing ability is required. Level 3 speaking knowledge of Luganda or Runyakitara is required.

 

How to Apply:

All those interested in working with the US mission in Kampala should send their applications online at the link below.

 

Click Here

 

Deadline: 16th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 

Fresher Treasury Middle Office Analyst Job Careers - Absa Group Limited (formerly Barclays Bank UK)

 

Job Title:     Treasury Middle Office Analyst

Organization: Absa Group Limited (formerly Barclays Bank UK)

Duty Station: Kampala, Uganda

 

About US:

Absa Group Limited (formerly Barclays Bank UK) is a diversified standalone African financial services group, delivering an integrated set of products and services across personal and business banking, corporate and investment banking, wealth, investment management and insurance. Absa Group Limited is listed on the JSE and is one of Africa’s largest diversified financial services groups with a presence in 12 countries across the continent and around 41 000 employees.

 

We own majority stakes in banks in Botswana, Ghana, Kenya, Mauritius, Mozambique, the Seychelles, South Africa, Tanzania (Barclays Bank in Tanzania and National Bank of Commerce), Uganda and Zambia. We also have representative offices in Namibia and Nigeria, as well as insurance operations in Botswana, Kenya, Mozambique, South Africa, Tanzania and Zambia.

 

Job Summary:   The Treasury Middle Office Analyst will mainly process financial transactions accurately and timeously through the execution of predefined objectives as per agreed standard operating procedures (SOPs).

 

Key Duties and Responsibilities:

Financial Reporting:

·         Prepare and coordinate the preparation of financial statements, management reports, financial reports, statutory reports, Financial Services Council Report, monthly scorecards, sales reports, special data analysis, and ad-hoc information reports to enable decision making

·         Analyse cash flow, cost controls, and expenses to guide managers as well as analyse financial statements to pinpoint potential weak areas If needed sign off on Taxation and VAT implications by guiding the correct completion by the dedicated staff to comply with statutory guidelines and group reporting timelines

·         Submit financial reports to the Chief Financial Officer (CFO), Business unit head, Cluster Finance and the Group Finance Team on or before the agreed deadline

·         Coordinate the preparation of budgets and variance reports by business units and 2 departments and ensure that all cost centre managers are engaged within agreed timeframes

·         Highlight variance from the business plan such as over-spend and provide explanatory notes for those variances

·         Analyse financial results on a monthly basis and summarise them so as to enable the Business unit Management Team to take timely and appropriate actions

·         Prepare or oversee the preparation of monthly Group and Management reports including Balance sheet, Income statement and interdivisional schedule by extracting Balance sheet and Income statement from Analyst (financial reporting system) to enable reporting in the prescribed format.

·         Sign off and discuss the monthly short term plan (STP), medium term plan (MTP) and rolling forecast (RAF) and budgets with the relevant stakeholders to enable consolidation into the Cluster forecast and budget.

Financial Modelling:

·         Create excel based financial models or utilise tools available for all financial reporting requirements and build a data base of accurate financial and non-financial information which can be used to extract historical financial information

·         Extract financial and all applicable information from various sources, for example, the General Ledger (GL)

·         Support the Management Team to understand their financial and management accounts, expenditure allocation, transfer pricing on their profit and loss accounts and how to conduct financial planning and forecasting

·         Suggest solutions to enhance cost effectiveness and operating efficiency of the business unit.

·         Ensure that all action plans that have been agreed to are documented and assigned to the relevant owners and that the financial impact as regards the implementation is monitored.

Financial Control and Compliance:

·         Maintain appropriate internal control safeguards in line with the ABSA Group requirements by regularly reviewing all variance reports and other reports where applicable.

·         Interact with the ABSA Internal Audit team and provide necessary information as and when required.

·         Ensure that the cost centre managers comply and adhere to the all regulations and policies when reflecting the financial position of their departments

·         Ensure that the business unit complies with governance and budgetary reporting requirements by always keeping abreast with new governance and policy developments.

·         Review and sign off on the quarterly General Ledger Control Frame work prepared by the preparers in the prescribed format to enable the Business unit manager to attest to the correctness and completeness of the Control framework.

·         Sign off on the quarterly supplementary schedules and FD attestation to Group Finance prepared by the relevant staff in the prescribed format

·         Provide input to Group Finance and the Cluster Chief Financial Officer during the development or update of financial policies, procedures, standards and governance with a focus on improving these frameworks to make it easier for departments to comply with requirements and improved efficiency.

·         Educate department heads on financial governance requirements in one-on-one coaching sessions and through meeting with business unit Exco teams.

·         Work with the Data Stewards in the business unit to log all data quality issues identified by members of the management accounting team or line managers.

·         Participate in investigations to resolve data inconsistency issues and the refinement of data definitions for financial information specific to the business unit.

·         Ensure that all significant variances (budget vs. actual) are identified and reported to Business unit Exco and that all numbers prepared are 100% accurate.

·         Ensure that processes, control requirements and risk management frameworks that impact the management accounting area are documented and understood by all members of the team.

·         Own and agree corrective action items with Internal Audit and Management 3 Assurance for findings related to the management accounting area in the cluster.

·         Arrange issue assurance for closed audit findings. Ensure that the team understands all compliance requirements and call for the area's Compliance Officer to conduct briefing sessions if gaps are identified.

·         Ensure that all regulatory requirements are adhered to.

·         Ensure that all team members understand the control requirements related to physical and systems access control and information security.

·         Collect access cards from employees leaving the department or the bank and send instructions to IT and HR to remove their systems access

Stakeholder Engagement:

·         Provide advice and support to cost centre managers on financial risks and control matters that may have an impact profitability

·         Interact with Business unit heads to have a clear understanding of the business

·         A good understanding of key value drivers to advice business on appropriate intervention strategies to meet targets

·         Communicate financial policies, procedures, standards and guidelines to the business unit management team.

·         Support projects by developing the financial component of the business cases that are created by the management Team to actively track and change benefits and costs of the project.

·         Provide strong support to the operational team by having regular meetings with them to share financial performance

 


Qualifications, Skills and Experience:

·         The ideal candidate for the ABSA Group Treasury Middle Office Analyst job must hold a Higher Diploma in Financial Sciences (Required)

 

How to Apply:

All suitably qualified and interested candidates who wish to join ABSA Group in the aforementioned capacity should apply online at the link below.

 

Click Here

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 

Research Assistants (13 Fresher Diploma Job Opportunities) - Rakai Health Sciences Program (RHSP)

 

Job Title:    Research Assistants (13 Fresher Diploma Job Opportunities)

Organization:  Rakai Health Sciences Program (RHSP)

Duty Station:  Uganda

 

About US:

Rakai Health Sciences Program (RHSP) is a collaborative bio - medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services, and prevention strategies in the districts of South-central Uganda.

 

Job Summary:   The research assistant shall participate in health education of study participants, data collection, documentation, informed consent process pre- and post-test HIV counseling and to ensure that high quality data produced in a timely manner from participants of the Rakai Community Cohort Study and/or related studies. .

 

Key Duties and Responsibilities:

·         Tracking potential study participants for enrolment into the study

·         Administering the informed consent process

·         Completing household census forms and survey questionnaires, and/or Geographic Information System data according to study protocols

·         Checking for validity/consistency of the information collected, as well as collecting and validating information (during survey) that was not readily available at the time of census for reasons such as absence of a household member.

·         Maintaining regular contact with the team leader and interviewers for purposes of continuous guidance to the team on matters pertaining to data quality.

·         Participating in regular peer-mentorship

·         Updating the coordination office, data, and quality control team(s) in a timely manner when there are challenges relating to ambiguity of forms, questions, or electronic data capture systems.

·         Collect, label, temporarily store biological specimens in the field; and transport /hand them over to the field laboratory contact person as soon as possible; and ensuring sterility of equipment used for specimen collection as well as ensuring proper bio-hazard disposal.

·         Performing pre- & post-test HIV counseling for community members whenever applicable

·         Conduct health education and mobilization of participating communities

·         Identifying and documenting errors and cause the interviewers/Team Leaders to correct the identified errors preferably the same day.

·         Performing and recording vital measurements, and other relevant clinical examinations.

 


Qualifications, Skills and Experience:

·         The applicant must hold a Diploma in Education, Clinical Medicine, Nursing or Registered Comprehensive Nurse

·         Certificate in HIV / AIDS Counselling

·         Registration with Allied Health Professional Councils or with a relevant professional body.

·         Certificate in Human subject or GCP implementation or equivalent professional development trainings.

·         A minimum of two years’ experience working in a research setting.

·         Computer use skills, especially Microsoft Office

·         Ability to interact productively and work in a team environment

·         Self-motivated, innovative, and capable of meeting deadlines.

·         Willingness to travel and provide care services at selected health facilities and outreaches

·         Willingness to work and live in rural areas is required

·         Ability to ride a motorcycle with a valid permit is an added advantage.

 

How to Apply:

All interested candidates possessing the above attributes can send their; applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates in One document (PDF/ Word), addressed to the HR Manager to jobs@rhsp.org . Kindly indicate the job title in the subject line of the email. Only online applications will be considered. Only short-listed candidates will be contacted. Any form of lobbying and canvassing will lead to disqualification.

 

Deadline: Friday 27th November 2020 by 5:00pm

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Protection Officer US NGO Jobs - International Rescue Committee (IRC)

 

Job Title:    Protection Officer

Organization:  International Rescue Committee (IRC)

Duty Station:  Uganda

Reports to: Protection Manager

 

About US:

The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

 

Job Summary:  The Protection Officer in line with prevention and response approaches will be responsible for the day to day direct delivery of Protection and Rule of Law activities. They will work closely with Legal Officers, WPE staff, identifying areas for collaboration and sharing of resources in achieving the objectives of the sector. On a rotational basis, they will assume the leadership role of building their supervision and management skills, deputizing for the Protection Manager as appropriate, undertaking tasks appropriately delegated following consultation with the Field Coordinator.

 

Key Duties and Responsibilities:

·         Lead and conduct protection monitoring exercises, organising FDGs, KIIs and providing data from ISCs for analysis.

·         Ensure Information and Support Centers are fully functional – with all the resources and staffing required to provide a safe and effective service to community members

·         Ensure service mapping is up to date, referral pathways established and follow up of cases, concerns and issues are conducted by Assistants and volunteers

·         Provide case management support for extremely vulnerable individuals (EVIs), ensuring tools provided are used and process and procedures complied with by Assistants and Volunteers

·         Oversee PSN needs assessment exercises and ensure SOP and other related procedures are followed in the provision of targeted assistance support and home visits

·         Have in place a clear system for the collection and storing of data on all activities

·         Ensure CommCare is used efficiently

·         Work closely with the Legal Officers to ensure linkages and referrals are done in a safe, effective and timely manner

·         Work closely with colleagues in health and WPE teams, OPM and UNHCR to provide a comprehensive support to the affected population

·         Provide weekly reports, data and work plans covering area of operation in a timely manner for review by the Programme Manager

·         Ensure at zonal level that a system is in place for the collection and storing of data in line with principles of confidentiality.

·         Participate in Zonal Coordination meetings involving UNHCR, OPM and all other partners

·         Organise training and mentoring sessions for community leadership structures; Refugee welfare committees, Neighborhood watch committees, Women executives and Youth executives established at village and Zone level to effectively carry out their functions.

·         Lead the development and implementation of peaceful co-existence activities, working with both the refugee and host population.

·         Ensure the proper functioning of youth recreational centers and implementation of activities with youth that result in protection outcomes

·         Map capacity and resources of refugee communities , supporting them in implementing community based protection activities\projects

·         Develop strategies for communicating with communities, working with BBTT teams and Community based volunteers in developing messages and planning information sessions.

·         Liaise with partners to receive and follow up on messaging needs and ensure quality and relevance of messaging

·         Complete Purchase requests  as part of procurement process

·         Conduct  weekly meetings with volunteers

·         Deputise as appropriate for the Programme Manager when required

 


Qualifications, Skills and Experience:

·         The ideal candidate for the IRC Protection Officer job must hold a degree in humanities or other relevant field.

·         At least two years of prior professional experience in a similar post, preferably with an international organization.

·         Demonstrable knowledge of protection issues and knowledge of refugee context.

·         Strong supervisory and organizational skills.

·         Excellent time management skills and ability to meet deadlines.

·         Good interpersonal skills and ability to work as part of a team, as well as independently.

·         Flexible and able to work in a dynamic and diverse environment.

·         Comfortable using information technology (Computers, Smartphones and Tablets) and MS Office Word and Excel.

·         Proficiency in English (written and verbal)

 

Please note: This position is open only to Ugandan nationals.

 

How to Apply:

All suitably qualified and interested candidates are encouraged to apply online at the link below.

 

Click Here

 

Deadline: 24th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Several Fresher Asset Finance Officer Job Opportunities - Watu Credit Uganda Ltd

 Job Title:    Asset Finance Officers (Several Fresher Jobs)

Organization:  Watu Credit Uganda Ltd

Duty Station:  Central Region, Western Region, Eastern and Northern, Uganda

 

About US:

Watu Credit is a dynamic fast growing non-bank finance company that harnesses technology to offer both secured and unsecured lending primarily via mobile services. Watu Credit aims to become the leading East African provider of a broad set of inclusive financial products, delivered through technology in a fast, efficient and professional manner. The Company commenced its business operations in 2015 in Kenya, further expanding to Uganda in 2019, with the clear vision to be the best in class provider for short and medium term loan products tailored to the exact needs of target customers and delivered through mobile technology.  

 

Job Summary:  We are looking for enthusiastic and customer obsessed Asset Finance Officers in several locations all around Uganda, Fort Portal and Masaka being on top of the list. We are looking for doers who are ready to roll up their sleeves and with their hard work and dedication create the impact needed in our communities. Do you want to become a part of our ambitious and creative team of smart individuals and make a difference and you have what it takes? Then read on and apply for this exciting opportunity. As an Asset Finance Officer you will be responsible for the sales of the products at the specific location(s) as well all Asset Finance on-boarding within the framework of the vision, policies and values of Watu. A successful Asset Finance Officer is expected to adapt to the fast-paced culture of both the company, the market and the customers we serve.

 

Our customers are entrepreneurs. As a company, we are committed to aiding them in achieving their financial goals.

 

This position is primarily responsible for the sales of the products at the specific location(s) as directed by the Management. The Officer will be responsible for all Asset Finance on-boarding within the framework of the vision, policies and values of Watu Credit Uganda Limited.

 

Key Duties and Responsibilities:

·         Attracting clients to Watu Credit Limited Asset Finance products as well as maintaining Watu Credit service standards in serving the Company’s existing customers and expanding customer base.

·         Acting as contact person at nominated sales point(s) for all incoming inquiries from potential and existing Clients in respect to Asset Finance products offered by the Company; and directing queries’ regarding the Company’s other products to head-office.

·         Providing pro-active, accurate, detailed and comprehensive product presentation in respect to Client’s inquiry.

·         Conducting pre-assessment of Client’s financial position and offering best suitable product configuration.

·         Collecting necessary documentations, including but not limited to ID number, PIN number, passport photo, asset details; checking for documents authenticity and ensuring scanning quality; submitting all relevant information to the back office for further checking and processing.

·         Issuing appropriate Loan Agreement, ensuring data entry accuracy and correctness and making sure that all essential conditions of Loan Agreement such as (but not limited to) duration, payment schedules, due amount, insurance claims in case of accidents, logbook issuance as well as legally binding consequences in case of breach of Terms and Conditions of this Agreement are fully explained to the Client and accepted by the Client.

·         Advancing on customer support by conducting preventive and follow-up calls and reminders to clients to ensure adherence to payment schedules.

·         Keeping Branch Manager informed by submitting activity reports and performance analysis in accordance with Company reporting procedures.

·         Ensuring that all sales and marketing activities operate cost effectively, consistently and ethically within the given mandate and within the mission and values of Watu Credit Limited.

·         Ensuring proper and timely loan request processing, acquiring necessary documentation and ensuring asset proper release including tracking installation, issuance of plates and asset insurance.

·         Any other duty as maybe assigned by the Management.

 


Qualifications, Skills and Experience:

·         The ideal candidate must hold a Degree in Business Administration, Marketing or related field.

·         A minimum of two years of experience in Administration/Sales/Customer-Service/Micro-finance/Asset Finance or related field.

·         Excellent communication and interpersonal skills.

·         Strong analytical power & problem solving.

·         Ability to adapt quickly and work independently.

·         Good PC skills – Ms Word and Ms Excel.

·         Fluent English and Luganda, knowledge of any additional regional languages considered as advantage.

 

Note: Flexibility to be posted across our expanding Uganda network of branches is required for the post. While applying, please state your preference for Western, Northern, Eastern or Central Uganda.

 

How to Apply:

All suitably qualified candidates are invited to submit CV and a Cover Letter stating earliest start date, wage expectations, as well as preferred posting location – to our email recruitment.ug@watucredit.com 

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
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