Consultancy Jobs - Terms of Reference for Annual Data Household Survey - Farm Africa Livestock for Livelihoods (UK Aid Direct) Project in Karamoja, Uganda

  Job Title:      Terms of Reference for Annual Data Household Survey Organisation:   Farm Africa Project Name: Livestock for Livelihoo...

Front Office Manager Job Careers - Fairway Hotel & Spa

 

Job Title:    Front Office Manager

Organization:  Fairway Hotel

Duty Station:  Kampala, Uganda

 

About US:

Fairway Hotel & Spa is a 4-star hotel located in Nakasero. Kampala.

 

Job Summary:  We are looking for the Front Office Manager who will ensure guests receive a heartwarming welcome and coordinate all front office activities including reservations & guest relations. The reception is the heart of any hotel, it is the core efficient functioning of this department that coordinated the success of the guest experience.” .

 

Key Duties and Responsibilities:

·         Portray a positive hotel image at the reception with a clean organized lobby, piped music and professional reception staff at the desk.

·         Train, supervise and support all office staff to excel in their roles.

·         Increase Room & Banquet Sales through upselling to walk-ins for rooms & banquets ensuring no guests leaves fairway without a confirmed booking and maximizing revenue.

·         Make safety and security of guests and their valuables a highly priority by protecting their privacy & briefing them on the safety protocols.

·         Treat every guest complaint as an opportunity to improve and swiftly ensuring no re-occurrence in the future. The ability to improve the experience of a complaining guest is a challenge you must desire.

 


Qualifications, Skills and Experience:

·         The applicant must hold a diploma in Hotel Management or bachelor’s degree is an added advantage, High results in any degree is recommended.

·         Four years of work experience in a similar leadership role in any comparable industry.

·         A pleasant personality with a dynamic professional attitude to supervise and lead a team.

·         Solid customer service approach with capacity to efficiently deal with complaints.

·         You’re persuasive in the most pleasant way possible and can sell rooms at good rates even in your sleep.

·         Passion for guest service and inspire others while at it.

·         Ability to motivate your team and ensure they are engaged.

·         Great Training skills and can give constructive feedback where needed; you will be responsible for training your team

·         Excellent communication and listening skills; are able to receive feedback

·         Good judgment and always finds smart & elegant solutions to complex problems.

·         Great organizational and multi-tasking skills, Efficient in Problem solving and troubleshooting emergencies.

·         The ability to get any task done, in the shortest amount of time, by putting in the hard work and research for an optimal outcome.

·         Extreme curiosity and desire to acquire deep understanding of tasks assigned.

·         Are good with computers and able to learn new hotel software quickly.

 

Values

·         Exceptional service: We understand that every encounter with guests can be an opportunity to show them our excellent customer service and to meet their needs.

·         Teamwork & Passion: We believe that working together makes us stronger and helps us accomplish our tasks faster and more accurately.

·         Growth & learning: I acknowledge that I am not perfect and that I can always learn more through my colleagues, my leaders, on the job training or professional certification.

·         Integrity & respect: We operate in an ethical manner at all times and do not steal, cheat or be rude to one another

·         Ownership: I treat all visitors to Fairway as I would a visitor within my own home.

 

How to Apply:

If you feel this describes you, send your cover letter and curriculum vitae to hr@fairwayhotel.co.ug , or drop off your CV

 

Deadline: 20th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Grants Management Specialist NGO Jobs - World Vision International

 

Job Title:    Grants Management Specialist

Organisation: World Vision International

Duty Station: Kampala, Uganda

Reports to: Associate Director Grants Management

 

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

 

Job Summary:  The Grants Management Specialist will provide support in ensuring the World Vision Uganda grants portfolio is managed well. This includes but is not limited to ensuring compliance to all programmatic and financial contractual obligations, grants are implemented on time, on target and on budget, high quality donor reports are shared in a timely manner, and communication between World Vision Uganda and key donors and Support Offices is maintained.

 

Key Duties and Responsibilities:

Grants implementation, compliance and risk management

·         Supervise implementation of grants ensuring timely and quality implementation per approved designs and donor guidelines

·         Lead grants start-up and closure planning processes per World Vision Uganda and donor expectation.

·         Review/support implementation planning and budgeting process for all grants, ensuring that robust plans leading to timely implementation are in place

·         Liaise and coordinate technical teams – Technical Programme Managers, evidence and learning, partnership, etc. - to provide the required support to grants teams, ensuring that quality and timely support is being provided to grants teams

·         Work closely with the Associate Director, Evidence and Learning, Finance and others to develop and rollout simple tools to track monthly performance for grants and provide real time feedback to teams

·         Support the Associate Director to review monthly field finance reports for grants, identifying risky grants and working with grants teams and support teams to develop corrective actions

·         Review and seek donor/Support Office approval for any changes or amendments to approved proposals and budgets prior to implementing the changes

·         Support the Associate Director Grants, and grants finance teams to coordinate grants external audit as well as ensuring timely implementation of audit recommendations of all grants projects or as may be allocated

·         Strengthen cross-functional linkages between all sectors in the grant implementation processes.

·         Support teams to identify, document and management risks as well as ensuring overall awareness of potential risks and impacts on running grants

Project monitoring, reporting, documentation and learning

·         In conjunction with Evidence and Learning, Associate Director Grants, Finance teams and others, support the development and maintenance of an appropriate grants progress monitoring system – portfolio management buster, periodic meetings, monthly progress dashboards/portfolio health tracker and feedback mechanisms etc.

·         Work closely with the Compliance and Reporting Officer and others to ensure robust review of internal and external reports leading to timely submission of high quality reports

·         Ensure timely notification to management, donors and SOs of any significant milestone changes in grants projects.

·         Work with relevant teams to ensure that appropriate controls, sector monitoring and evaluation tools are being utilized in a timely manner in every grant project for consistency

·         Provide status periodical reports for all grants while identifying issues that warrant management action

·         Coordinate joint planning, regular field supportive supervision and monitoring visits to projects and programmes to ensure timely and quality implementation that meet donor standards.

·         In conjunction with grants teams, and evidence and learning, ensure assessments and evaluation processes are conducted timely and input from relevant parties including donors is incorporated

·         Support the Resource Development Unit by sharing lessons learnt from previous and ongoing grants, input on grant staffing structures and other grant implementation related information that is required for the development of new grant proposals.

Capacity building for quality programming

·         Work closely with the Learning and Organizational Development Manager, and project managers to identify capacity gaps of the project staff and initiate capacity building initiatives

·         Support P&C to carry out timely recruitment of high capacity grants staff

·         Facilitate orientation/induction of new grants staff on specific programming areas including WVI/WVU, donor requirements, risk management, among others

External engagement and communication

·         Ensure Support Offices and donor queries and requests are responded to in a timely manner while ensuring quality of the responses

·         Proactively reach out to donors, SOs and other key partners with key updates and information keeping the relationship strong

·         Review and ensure all responses/communications from the field to donors and Support offices are of excellent quality and in line with WVU leadership position

·         Ensure strong participation/representation by WVU staff – project team, sector leads, etc. in donor events, and other coordination efforts affecting/associated with running grants

·         Keep the Resource Development Unit informed about Support Office and donor engagement on ongoing grants.

·         Perform any other assignments as assigned by the Supervisor

·         Participate in the devotions and other prayer and Christian nurture initiatives at WVU

 


Qualifications, Skills and Experience:

·         The ideal applicant for the World Vision Grants Management Specialist must hold a Bachelor’s Degree in Development Studies, Social Work and Social Administration or related studies from a recognized university.

·         A Master’s degree and/or post graduate training in project management or any of the related fields will be an added advantage

·         A minimum of seven years of working experience in an international NGO in Uganda with a considerable part of this time at supervisory level managing diverse and dispersed teams

·         Must possess at least 3 years’ experience in management of donor programmes and projects in either Education and Child Protection; Livelihoods and Resilience; Emergency Response, Water, Sanitation and Hygiene or Health generally

·         A minimum of three years of experience in fundraising / donor resource mobilization processes

·         Must demonstrate experience working with multiple major donors such as USAID, ECHO, EU, DFiD, DFAT/ANCP, UN etc.

·         Proficiency in Computer especially in Microsoft Office Suite and data analysis programs such as SPSS, Stata, EPI Info.

·         Possess excellent communication, facilitation, networking and relationship building skills

·         Ability to maintain donor relations through timely and appropriate communications.

·         Must be a self-starter who is able to work under stress and with minimum supervision.

·         Must be a committed Christian who is able to stand above denominational diversities.

·         Ability to influence multi-sectoral teams towards a given goal.

·         Possess excellent knowledge of the Humanitarian Development Field

 

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

 

Click Here

 

Deadline: 20th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 

Monitoring, Evaluation and Learning Officer Non-profit Careers - Rego Foundation

 

Job Title:    Monitoring, Evaluation and Learning Officer

Organization:  Rego Foundation

Duty Station:  Kampala, Uganda

Reports to: Programmes Manager and President

 

About US:

Rego Foundation is a youth-led Non-profit Organisation working to transform the lives of economically marginalized women and girls in Uganda. Our goal is to end gender inequality by eradicating all forms of discrimination and violence against women and girls in Uganda. We have operated in Uganda since 2016. Our work is guided by these objectives; (i)To promote awareness, prevention and care for women and girls subjected to violence. (ii)To increase women’s access to finance and development of additional livelihoods. (iii) To raise awareness and end harmful practices such female genital mutilation (FGM) and child marriage. (iv)To build safe, healthy and enabling learning environments for underprivileged girls.

 

Job Summary:  Rego Foundation is seeking to recruit a talented individual to lead the Organization’s monitoring, evaluation, and learning agenda. The Monitoring, Evaluation and Learning Officer providing technical and capacity-building support in M&E to all programme units and the Leadership team. She/he will oversee all internal and external evaluations, and ensure that the evidence and learning generated is used for designing and adapting our programmes to bring transformative change in the communities we serve, and sharing our impact and learnings with partners to ensure scale and sustainability. .

 

Key Duties and Responsibilities:

Delivering and disseminating evaluation and learning products to internal and external audiences (40%)

·         Package and disseminate learning and evidence from Rego Foundation’s programmes to drive improved practice in community development across the country.

·         Ensure MEL plans for all the programmes are in line with the Programme Quality Framework and MEL framework as well as Donor requirements.

·         Ensure the MEL team, working with the Programmes teams, delivers the MEL plans.

·         Ensure evaluations and learning papers are high quality and can be used by multiple sources – Rego Foundation staff, Bard Members and partners.

·         Ensure in-depth evaluations are accompanied by impact briefs to share the key highlights.

·         Act as the focal point for coordination of all external evaluations, including managing consultants as appropriate.

·         Support the Fundraising and Partnerships Manager to report to existing donors and to develop new proposals, including design of monitoring and evaluation frameworks.

Reporting Rego Foundation to donors, partners and other stakeholders as required oversight of monitoring and reporting systems (20%)

·         Oversee development, support and maintenance of relevant programme databases.

·         Support programme teams through coordination of data collection and analysis processes.

·         With support from the Leadership Team, lead bi-annual reviews of Rego Foundation’s programmes and performance against the national strategy.

·         Design and oversee all project monitoring and reporting systems and tools in line with internal and external grant management requirements.

·         Lead compilation of the regional programme Reports for submission to partners.

·         Perform data quality checks for all internal and external reports in line with reporting guidelines and donor requirements.

Manage the MEL team (20%)

·         Develop clear unit plans.

·         Work with the MEL team to develop clear roles, responsibilities and work plans for unit members.

·         Ensure organizational policy is adhered to by MEL Unit.

·         Design and lead regular capacity-building initiatives across the organization, ensuring that programme staff are able to use M&E systems to assess progress, identify challenges/opportunities and take action.

·         Provide M&E guidance and expertise to the senior management team as required.

·         Design and oversee data collection, analysis and report writing processes for internal use.

Review evaluations of programme and organizational performance leadership (10%)

·         Mentor MEL team to deliver their areas of work to a high standard.

·         In collaboration with the Programmes Manager, ensure learnings across the Programmes are shared with the Leadership team to support decision making.

·         Be an effective member of the Leadership team working with other Managers.

·         Other duties as required, sometimes requiring working on weekends and holidays for which time off in lieu can be taken.

 


Qualifications, Skills and Experience:

·         Graduate degree in a relevant field of study.

·         Minimum of 3 years’ experience in the development sector.

·         Minimum of 3 years’ experience in-design of monitoring systems & tools.

·         Experience in training and providing capacity-building support on M&E.

·         Excellent data analysis skills, both quantitative and qualitative.

·         Excellent report writing skills with experience preparing reports for donors and others.

·         Fluent in written and spoken English.

·         Outstanding analytical and problem-solving skills.

·         Excellent financial management skills, including experience of managing and reporting on budgets.

·         IT skills, including experience with packages such as EpiInfo and SPSS.

·         Outstanding interpersonal, written and verbal communication skills.

·         Experience of participatory research with young people.

·         Previous work experience in Uganda.

·         Multiple language skills desirable

 

Selection criteria

·         A self-starter, who is highly self-motivated.

·         Results-oriented, critically thinking through solutions to challenges that arise.

·         An excellent communicator, both verbally and in writing.

·         An inspiring leader, able to effectively lead people and processes.

·         A flexible, adaptive individual who thrives in a diverse and inclusive working environment.

·         Integrity: Works with trustworthiness and integrity and has a clear commitment to Rego Foundation's core values and humanitarian principles.

·         Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.

·         Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.

 

How to Apply:

All candidates should send a completed application form, Download Here to hr@regofoundation.org. Please note that we do not accept CVs, resumes or cover letters. Applications shall be reviewed and considered when and as they come in.

 

Deadline: 20th November 2020 by Midnight

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


 

Program Manager - Emergency NGO Careers - CARE Uganda

 

Job Title:    Program Manager - Emergency

Organization:  CARE Uganda

Duty Station: Kampala, Uganda

Reports to: Program Director

 

About US:

Since 2017, CARE Uganda’s Emergency Program has steadily grown and evolved. While the program’s primary focus is lifesaving protection (Gender, GBV, SRH), the program is steadily evolving with strong focus on preparedness, nexus and urban programming; still providing lifesaving protection services, but also concurrently working with district local governments like Kikuube to strengthen Disaster Preparedness, and urban programming in emerging cities like Gulu and Arua to address the unique protection and economic security needs of urban women and girls, especially refugees, and vulnerable women, girls and youth. CARE Uganda’s emergency program will continue to intentionally focus on localisation (Charter for Change) with a firm humanitarian-development nexus orientation.

 

Job Summary:  The Program Manager (PM) provides team leadership to the emergency team. The PM is responsible for defining the strategic direction for the emergency program, securing funding for the program, as well as providing program quality and learning (PQL) oversight. The PM will ensure that CARE’s emergency program strategy is robust, external-facing and that program models protect and empower women and girls and provide good value for money.

 

The Program Manager will consolidate the good work already done in emergency programming, and to steer the program through an exciting transition. He/she should have solid experience in disaster preparedness and emergency response, good knowledge in urban programming, good understanding of humanitarian-development nexus, and with technical grounding in protection (either of: Gender, GBV & SRH). She/he should have exposure to the grand bargain work stream for humanitarian programming and Charter4Change (Localization of Humanitarian Aid) processes in Uganda is an added advantage. The PM Emergency is part of CARE Uganda’s Senior Management Team

 

Key Duties and Responsibilities:

Program STRATEGY & Business DEVELOPMENT

·         The Program Manager (PM) is responsible for developing the program strategy including emergency preparedness plan, program focus, approaches and models.

·         The PM is responsible for developing position papers and profiling the program to potential donors and partners, establishing strategic relationships and networks and gathering intelligence on upcoming funding opportunities, establishing winning consortia, developing competitive proposals and securing viable funding for the program ($3M/year). This will require the PM to deliver high quality results from current programs, establish good relationships with current and potential donors and be first to know about upcoming funding opportunities.

·         The PM should be able to influence funding priorities of donors by pro-actively sharing emerging innovations and stories from ongoing programs with current and potential donors.

·         The PM should constantly review the program strategy, approaches and models to ensure the program is protecting and empowering women and girls and aligned with government priorities, regional and global development landscape including global goals and CARE International vision 2030.

Program MANAGEMENT Oversight

·         The PM is responsible for ensuring timely delivery of planned deliverables across all projects as per approved project proposals, budgets and grant agreements (IPIAs). This will require the PM to ensure all Initiative Managers secure the required staffing, partners, consultants, volunteers, equipment and other resources on time. This will require PM to provide effective oversight for planning, implementation and regular reviews of all project activity work plans and budgets, providing timely remedial actions.

·         It will require the PM to ensure proper management of sub-granting process and supervision of implementing partners as per CARE’s award and sub-award policy.

·         It will require the PM to ensure effective budget management oversight including effective budget planning and monitoring of budget utilisation for all projects to ensure a culture of zero tolerance to overspends and underspends and ultimately, No-Cost Extensions (NCEs).

·         It will require the PM to ensure effective program risk management across all projects, where risks are clearly defined and managed by IMs using appropriate risk management system and tools.

Program QUALITY and LEARNING

·         The PM is responsible for program quality, accountability and learning across all projects, ensuring all projects deliver high quality results empowering women and girls. This will require PM to embrace and embed CARE quality markers (gender, resilience, governance) across the cycle of all projects, regularly monitoring and reporting progress of all projects using the established MEAL system including quarterly program dashboards and global PIIRS reporting system.

·         It will require the PM to maintain a solid PQL field footprint and consistent field presence across all locations where the program is implemented across the country.

·         It will require the PM to establish and implement effective reporting mechanisms which allow all projects to report progressively and account for their resources to donors, government of Uganda, beneficiaries and CARE: this will include individual monthly reports from IMs and PMs as well as quarterly project reports.

·         The PM will ensure the quality, transparency, timeliness and consistency of these reports and the reporting mechanism.

·         The PM will ensure quality engagement of all projects at all PQL platforms including monthly Program Review Meetings (PRMs) and quarterly PQL workshops.

·         It will require the PM to define the research, evaluation and learning agenda and partnerships for all projects and ensure that the research is robust, evaluations are rigorous and learning is continuous across the program.

·         It will require the PM to effectively manage a growing body of knowledge and credible evidence generated through research, evaluation and learning, and to use the knowledge and evidence to inform the design of new projects, inform strategic debate/discourse and influence development policy, practice and programs.

·         It will require the PM to ensure robust communications and visibility across different platforms like CARE shares, media and social media using high quality content from program results, knowledge and evidence.

External ENGAGEMENT and INFLUENCE

·         The PM is responsible for external engagement, representation and influencing systemic change at the highest level using different platforms, networks and coalitions. This will require the PM to regularly represent the program within CARE global networks and across different external platforms including Technical Working Groups and INGO coordination mechanisms and especially with Women’s Organisations and networks at national and international level.

·         It will require the PM to regularly engage with and maintain strategic relationships with current and potential donors, relevant GOU line ministries, INGO and local NGOs implementing similar programs.

·         It will require the PM to regularly engage with and maintain strategic relationships with research, evaluation and learning partners.

·         It will require the PM to engage and maintain influential relationships with advocacy coalitions, social media platforms and mainstream media.

·         It will require the PM to bring credible knowledge and evidence from the program to inform strategic discourse, policy debate and advocacy initiatives positioning CARE as evidence-based and data-driven actor within the sector.

·         It will require the PM to produce think pieces, research papers and publications to inform and influence strategic and technical debates/discourse within the sector and especially on how the Emergency program is contributing to gender transformation and empowerment of girls and women. This will require the PM to establish a structure for external engagement and mechanism for reporting back to ensure feedback is shared and applied across CARE.

Team LEADERSHIP and People MANAGEMENT

·         The PM is responsible to hiring, training and retaining a gender-balanced, competent and motivated team of professional staff, consultants and volunteers by establishing a collaborative team culture, high team performance standards and transparent team performance management practice using appropriate combination of reward, recognition and reprimand.

·         As CARE ambassador, the PM is required to ensure gender equity and diversity within the team and nurture CARE’s core values and code of conduct.

·         The PM will promote continuous learning and professional development of the team through on-job learning, relevant exposures and appropriate stretch assignments.

·         The PM will ensure transparent and visible work flow across the team through Microsoft TEAMs platform, Outlook Calendar etc.

·         The PM will ensure that annual performance goals and regular evaluations are concluded in time.

 


Qualifications, Skills and Experience:

·         The ideal applicant must hold a  Master’s degree in relevant field of study from reputable institution

·         At least 10 years of relevant field experience with reputable international organisations managing similar programs with similar complexity and context.

·         Experience in disaster preparedness and emergency response with technical grounding in protection programming (Gender, GBV and SRH).

·         Good understanding/knowledge of NEXUS & URBAN programming and in similar context

·         Exposure to the Grand Bargain Work stream for Humanitarian Programming.

·         Experience in Charter4Change (Localization of Humanitarian Aid) processes in Uganda

·         Experience in gender transformative approaches, including specific experience in working with and empowering women and girls in emergency or conflict or disaster settings.

·         Experience in developing emergency program strategies, approaches and models.

·         Experience in emergency program design, proposal writing, resource mobilisation.

·         Experience in managing a diverse and complex team of emergency professionals.

·         Experience in networking and strategic relationships management in emergency setting.

·         Conceptual abilities, strategic thinking and analytical writing skills.

·         Good communication, presentation, public speaking, discussion and negotiation skills.

·         Good research, evidence-generation, policy debate and advocacy skills.

·         Organizing skills and capacity to multi-task in rapidly changing & fast-paced environments;

·         Knowledge of and demonstrated personal commitment to relevant organizational codes of conduct for emergencies, including anti-fraud and anti-corruption, safeguarding etc

·         Leadership and interpersonal skills and proven experience influencing others without necessarily directly managing them;

 

Desired:

·         Professional training and experience in project management, Monitoring and Evaluation. **

·         Professional training in budget management, people management and communications. **

·         Professional training in research, analytical writing, advocacy and policy influencing. **

·         Professional experience in working with young people, displaced & refugee communities. **

·         Professional experience in economic empowerment models including financial inclusion.**

·         Professional training and experience in gender equality women and girls’ empowerment**

 

How to Apply:

Candidates who are interested in the above job should submit an updated CV and Application letter giving a day time telephone contact and names, telephone contacts and email addresses of 3 (three) work related referees only through our recruitment email:(ugarecruitment@care.org) clearly indicating the Job title in the email subject.

 

Deadline: 14th November, 2020.

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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