Administrative Assistant / Secretary Job Careers - Goodman International Ltd

Job Title:         Administrative Assistant / Secretary Organization:  Goodman International Ltd Duty Station : Kampala, Uganda ...

Gender in Education Project Coordinator NGO Careers - Plan International

Organisation:  Plan International
Duty Station:   Uganda
Reports to:  Administration Coordinator

About US:
Plan International is an independent development and humanitarian not for profit organization that advances children's rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

About Project:
Supporting Education Can’t Wait Consortium partners build their gender and inclusion programming capacity by improving their understanding of the context and how to respond to the different needs of targeted beneficiaries considering varying levels of vulnerability, risk, needs and preferences using Plan’s institutional knowledge and expertise in transformative gender programming. The Project Coordinator will also support the project team integrate gender Issues into project interventions for increased access of children to  primary school and adolescent girls benefiting from Education Can’t Wait Project

Job Summary:   The Gender Coordinator will play a key role in providing technical leadership in the coordination and delivery of gender support to Education Can’t Wait Consortium partners and support the mainstreaming of gender and inclusion throughout the project cycle.

Key Duties and Responsibilities:  
·        Plan and coordinate planned activities with Consortium members including: training of Consortium partners in Gender Equality in Emergencies (GEiE) using Plan International’s GEiE Guidance Tools (which provides in-depth guidance for all phases of the project cycle).
·        Support each partner to develop a Gender Action Plan which will be regularly updated and reviewed at bi-annual reflection meetings.
·        Plan and Coordinate reflection meetings with all partners to share successes and challenges and integrate lessons learned into programming for the following year.
·        Support preparations for a gender audit in the form of peer assessment of all consortium partners to understand key achievements and lessons learned which will be shared with ECW and all partners to inform future programming.
·        Ensure that overall planning and implementation of the project is done in a gender transformatory way.
·        Share best practices in gender programming thought-out the project.

Qualifications, Skills and Experience:
·        The applicant for the Plan International Gender in Education Project Coordinator - Education Can't Wait Project job must hold a Master’s or Bachelor’s degree in Gender, Development Studies, Social Sciences or any relevant field.
·        Post graduate training in project planning and management an added advantage.
·        At least five years of experience in Gender in education programming, Development and implementation of Gender programs in a refugee or emergency setting with an INGO
·        Facilitating gender capacity building trainings for staff and key stakeholders.
·        Experience in promoting Hygiene and MHM activities in schools and community.
·        Good knowledge in education sector structures and system

How to Apply:
All Qualified candidates please apply online at the link below.

Deadline: 10th July 2020

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Human Resource & Administration Officer US NGO Job Placements - International Rescue Committee

Organization: International Rescue Committee
Duty Station: Uganda

About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary:  Under the direct supervision of the Field Coordinator, the HR/Admin Officer will support the affairs related to the day to day running of the IRC Uganda office in Kiryandongo and is the focal person providing key support on all HR functions. The Human Resource/Admin Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes, timesheets and payroll.

Key Duties and Responsibilities: 
Recruitment and On-boarding
·       Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
·       Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
·       Maintain a recruitment resource database (CVs).
·       Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
·       Organize interviews and follow through on hiring procedures in line with the IRC policy
·       Liaise with hiring managers and field HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. Includes providing pre-assignment information, orienting employee to the IRC Way in the office.
Contract Management
·       Preparing and track offer letters and employment contracts.
·       Prepare CoS (Change of Status) forms as required and draft/track Staff Contracts, termination forms/notifications.
·       Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
·       Ensure staff understand their benefits package and lead an effective administration of the benefits.
·       Maintain accurate and up to date personnel records of all employees including orderly archiving.
·       Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.
HRIS Support
·       Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
·       Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
·       Act as a point of contact for all Cornerstone enquiries for Kiryandongo.
·       Capacity building employees, management in use of Cornerstone and the HRIS.
·       Support Payroll process for national staff, as required.
Performance management
·       Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads
·       Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency
·       Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.
Health Insurance Management
·       Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.
·       Ensure all staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
·       Liaise with the health service provider to resolve any issues with the services.
·       Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.
Exit Management
·       Process and track all termination paperwork for all national staff including preparation of termination notice letters in relation to closing grants and restructuring.
·       Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.
·       Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
·       Develop and maintain reports to update and finalize terminal benefits
·       Perform other duties as needed or requested by the HR/Admin Manager or the HR Coordinator.

Qualifications, Skills and Experience:
·       The ideal candidate must hold a University Degree, higher diploma in Human Resources or similar professional qualification
·       At least three years of relevant professional experience in human resources
·       Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
·       Extensive knowledge and experience of managing a payroll, preferably for more than 400 employees
·       Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
·       Previous experience in using ProMISe HRMIS is an advantage
·       Strong experience in a human resource support role
·       Ability to analyse and interpret numerical data and processes
·       Ability to maintain the highest degree of discretion and confidentiality of HR information
·       Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
·       Organised and methodical and with good attention to detail
·       Willingness and ability to work within a multi-site, international organisation
·       Customer focused with good interpersonal skills
·       Ability to work on own initiative with limited supervision
·       Ability to deal with ambiguity and work towards a resolution
·       Excellent written and verbal communication skills
·       Excellent Microsoft Office packages - Word, Excel, and Outlook.
·       Able to coach and support others

How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Deadline: 10th July 2020

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Support Services Coordinator US NGO Jobs - LWF World Service

Job Title:      Support Services Coordinator
Organisation: LWF World Service
Duty Station: Uganda
Reports to: Team Leader

About US:
LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith- based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world. A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people—centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their right, we engage proactively with local government and community structures.

Job Summary:  The Support Services Coordinator is the overall head of the assigned sub office. the Support Services Coordinator (SSC) is a member of the Core Management Team (CMT) of the assigned sub program. He/she is in charge of ensuring effective, high quality and compliant support services delivery within the assigned sub office. through supervision. guidance and strengthening of 4 support services Departments already existing namely HR/Admin, Procurement. Logistics and ICT..

Qualifications, Skills and Experience:
·        The applicant must hold a relevant University Degree; (Human Resource, Business Administration, Public Administration, Logistics and Procurement management) or a relevant profession training.
·        Master’s Degree is an added advantage.
·        Postgraduate Diploma in Project Planning and Management, HR management, and or Procurement and Logistics Management.
·        Three to five years of International NGO experience managing staff, Procurement and Logistics
·        Previous working experience complex environment or refugee response is an asset;
·        Proven experience in resource planning, logistics management 8: contract management.
·        Good interpersonal, communication skills with proven experience in liaising with local authorities;
·        A team player and the ability to work with limited supervision

How to Apply:
All candidates who are interested should submit an updated CV and Application letter giving a day time telephone contact and email addresses of 3 (three) work related referees only through our recruitment email  clearly indicating the job title in the email subject. Hand delivered applications can also be sent to our Offices in Kampala.

Please indicate the position you have applied for on the top of the parcel addressed to:
The Human Resource Manager
Lutheran World Federation
Plot1401, Ggaba, Road next to Quality Hill
P. O. Box 5827 Kampala, Uganda.

Deadline: 30th June 2020 by 5:00pm

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Assistant Principal Pension Officer Jobs - Makerere University Retirement Benefits Scheme (MURBS)

Organisation: Makerere University Retirement Benefits Scheme (MURBS)
Duty Station: Kampala, Uganda
Reports to: Principal Pension Officer

About US:
Makerere University Retirement Benefits Scheme (MURBS) is a scheme for Makerere University staff. MURBS was established under irrevocable trust with effect from 1st April 2009 and is licensed by the Uganda Retirement Benefits Regulatory Authority. The Scheme was set up by Makerere University for the purpose of providing retirement benefits to employee of Makerere University upon retirement from the University. MURBS is governed by a Board of Trustees, which is the Scheme’s supreme governing body. The relationship between the University and the Board otTn1stees is enshrined under the Trust Deed and Scheme Rules (as amended 17 April 2015]. MURBS is committed to hiring and retaining qualified and competent staff that have actual and tutu re potential to effectively and efficiently perform their duties and responsibilities in accordance with MURBS‘s vision, mission and strategic objectives.

Job Summary:  The Assistant Principal Pension Officer (Finance and Investment) will provide high level support to the Principal Pension Officer in all matters pertaining to the financial and investment administration of the Scheme as outlined under the role of the PPO and MURBS Policy documents..

Key Duties and Responsibilities:  
·        Monitor investments undertaken by the Fund Managers, monitor purchase and sell of bonds and establish compliance with the Investment Policy Statement
·        Use independent methods to verify earnings and/or losses reported by Fund Managers on bonds and shares and compare them with the figures reported by Fund Managers
·        Prepare financial reports and working papers arising from a) and b) above in a required format from time to time
·        Develop and implement systems to manage, document and report on the Schemes inventory assets such as Property
·        Study prevailing markets and advise Trustees on the appropriateness and applicability of the Investment Policy Statement or changes that may be needed
·        Establish, verify: and maintain appropriate records in relation to custody operations
·        Verify member contributions and benefits payments made by the Scheme
·        Assist Trustees in carrying out due diligence when paying death benefits
·        Prepare financial projections to aid in the distribution of funds to the Fund Managers and operational accounts of the Scheme
·        Review Benefits Statements of Members and make appropriate recommendations
·        Track Benefits Payment details of Members, notify members of their Payments/Beneficiaries and maintain updated electronic and hard copy records
·        Obtain verify relevant records from the University Pension office to support the payment of benefits to members/ Beneficiaries
·        Track Member queries to their resolution and assist in preparing written responses to special inquiries
·        Make correct tax deductions, and supervise filing of URA returns and remittance to the relevant authorities as required by Law Process Scheme payments
·        Review Scheme operational expenses and maintain an accurate journal of all the expenses, as well as analyse budget reviews presented by the Administrator and confirm their consistency with the Scheme expenditure and the predetermined ratios
·        Liaise with the Administrator and facilitate Scheme accounting procedures where necessary
·        Prepare and monitor Budgets, Cash flows, and liquidity requirements
·        Liaise with the Fund Managers and track Board resolutions pertaining to the Scheme Funds
·        Review reports on custody: fund management, and benefits payment and flag any irregularities for action in a timely manner
·        Monitor and track risk issues on regular basis and ensure continuous improvement in operating procedures to avoid risks
·        Coordinate banking services provided to the Scheme and do bank reconciliations
·        Work with the Administrator to facilitate audits and compliance to standards
·        Review and verify the Asset Register
·        Cash cheques for the Scheme
·        Prepare payslips of staff.
·        Write cheques
·        Administer petty cash and maintain a petty cash book
·        Prepare Journal Vouchers in respect of cash payments
·        Account for all cash advances
·        Perform any other duties as assigned from time to time
·        Take minutes at Trustee meetings as delegated from time to time

Qualifications, Skills and Experience:
·        The applicant must hold a University degree in any of the following fields: Investment Analysis, Management: Commerce, Finance: Insurance, Pension Management and Administration: Statistics, Economics, Mathematics.
·        Hold a postgraduate qualifications in any of the mentioned fields.
·        A minimum of three years of experience in finance or investment management with at least 2 years in investment management.
·        Knowledge of pension administration will be an added advantage.
·        Good knowledge of the principles and practices of fund management; good understanding of accounting methods and procedures; highly analytical person with attention to detail.

How to Apply:
All candidates should submit an application letter, signed curriculum vitae (with names and addresses of at least two referees), and copies of relevant academic! professional certificates to the address below;

Attention: Principal Pension Officer
Makerere University Retirement Benefits Scheme
P.0. Box 7827, Kampala
Lincoln Flats B4 Makerere University

Deadline: 29th June 2020 by 2:00pm

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Water Engineer/Governance Assistant NGO Job Vacancies - Save the Children International

Organisation: Save the Children International
Duty Station:  Uganda

About US:
Save the Children International is an international relief organization that was established in the United Kingdom in 1919 to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

Job Summary:  The Water Engineer/Governance Assistant will support the Water engineer/governance officer conduct hand pump technical assessment, and work closely with Hand pump mechanics to have repairs/rehabilitation of water sources done. He will also oversee Water user committee training, monitor WSC and Borehole functionality. He/she will work closely with sub county health assistant to collect water samples and ensure routine water testing is conducted in District water office

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Qualifications, Skills and Experience:
·        The applicant for the Save the Children Water Engineer/Governance Assistant vacancy should have three years of direct experience in integrated WASH programming, (preferably in a community setting in Karamoja sub region).
·        Experience in Borehole rehabilitation and community-based management plus model
·        WASH professional with experience in Water quality surveillance, Community Led Total Sanitation, WASH marketing, or community health work
·        Ability to ride a motorcycle
·        Strong organizational skills, including the ability to meet deadlines and priorities work.
·        Strong communication and coordination skills.
·        Demonstrated ability to work in a complex, multi-intervention health development program in collaboration with national health ministries and international partners.
·        Demonstrated experience managing staff and budgets across a large geographic area
·        Specific experience in Software and hardware activities. CLTS, sanitation marketing, Water quality testing
·        Prior experience working in Karamoja sub-region highly desired.
·        Prior experience working with USAID funded projects highly desired.
·        Prior experience working with HPMAs, district local government and water service committees
·        Willingness to be based in the Karita subcounty, with frequent travel to communities.
·        Excellent interpersonal and communication skills, including the ability to work effectively with a diverse team of staff HQ and field based partners and counterparts.
·        Commitment to producing high quality program deliverables on time and under budget.
·        Excellent writing skills.
·        English fluency (verbal and written) required.
·        Qualified Ugandan nationals and international candidates are encouraged to apply.

How to Apply:
All suitably qualified candidates are encouraged to apply online at the link below.

Deadline:  9th July 2020

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