Fresher United States US Embassy Jobs - Administrative Assistant

Job Title:          Administrative Assistant Organisation:  United States US Embassy, US Mission in Uganda Duty Station:  Kampala, Uga...

Fresher Finance Officer US NGO Jobs - University Research Co., LLC (URC)

Job Title:      Finance Officer
Organization: University Research Co., LLC (URC)
Duty Station: Jinja, Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

Job Summary:  The Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards. As part of your responsibility, you will supervise two Finance Assistants.

Key Duties and Responsibilities: 
  • Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc.
  • Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures;
  • Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts;
  • Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported;
  • Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint);
  • Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments;
  • Ensure that internal controls pertaining online Banking & Mobile Money payments are tightened to mitigate risks;
  • As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented;
  • Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and outstanding information following review of payment documentation.;
  • Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director. This also includes Bi weekly cash projections.

Qualifications, Skills and Experience: 
  • The applicant for the USAID Project Finance Officer job must hold a Bachelor's Degree in Business, Accounting, Management, or other relevant field. With additional minimum Level 2 ACCA or CPA qualification;
  • At least two years' experience with QuickBooks preferred;
  • Previous experience with online banking platforms especially BEYONIC is an added advantage;
  • Previous experience with online banking platforms especially BEYONIC is an added advantage;
  • At least three (3) years of experience in the financial management;
  • Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage;
  • High level of integrity.
  • Excellent writing, management and organizational skills,
  • ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy,
  • Proven ability to set priorities,
  • Multi-task and work collaboratively as well as independently;
  • Excellent interpersonal skills.

How to Apply:
All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:

Human Resource Coordinator
University Research Co., LLC - Centre for Human Services,
Plot 1 Bridge Lane, Mpumudde Division,
P.O. Box 5053, Jinja, Uganda

E-mail to:

Deadline: 1st November 2019 by 2:00pm

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Licensing Officer - Personnel Job Opportunities - Civil Aviation Authority

Job Title:             Licensing Officer - Personnel
Organization:   Civil Aviation Authority
Duty Station:    Kampala,Uganda
JOB REF:           CAA/ADV/EXT/29/2019
Salary Grade:  10

About US:
Uganda Civil Aviation Authority (UCAA) is a corporate body responsible for regulation of civil aviation in the country. It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes. UCAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs).

Job Summary:  Licensing Officer -Personnel will participate in the licensing of air traffic services officers, pilots, and aircraft maintenance engineers, in compliance with relevant ICAO Annexes.

Qualifications, Skills and Experience:
·         An honors degree from a recognized university or its equivalent;
·         Hold at least one of the aviation Licenses issued and recognized by the authority eg. A PPL, AMEL ATC License, FO0 license etc.
·         At least three (3) years of experience in a Civil Aviation organization or airline.
·         Must be computer literate
·          Should be under 55 years of Age.

How to Apply:
All candidates who desire to join Civil Aviation Authority send a well written application letter with a detailed CV and copies of academic certificates with the job reference number clearly marked at the top left hand corner of the envelope should be addressed to;
The Director Human Resource & Administration Uganda Civil Aviation Authority Head Office, Entebbe
P.O. Box 5536, KAMPALA
Only shortlisted candidates will be contacted.
For additional job details, visit the UCAA website on click here
UCAA is an equal opportunity employer.
Note: Please indicate your (day time) phone

Deadline: 1st November, 2019 at 5:00 pm

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Director Human Resource and Administration Job Vacancy - Uganda Registration Services Bureau (URSB)

Job Title:             Director Human Resource and Administration
Organization:   Uganda Registration Services Bureau (URSB)
Duty Station:    Kampala, Uganda
Reports To:       Deputy Registrar General – Management

About US:
The Uganda Registration Services Bureau (URSB) is established as a Statutory Body under the Uganda Registration Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a key player in commercial and civil registrations that facilitate private sector development and vital statistics for national planning.

Job Summary:  To provide professional leadership in the acquisition, management and development of the human resource so as to achieve high morale, commitment and performance; as well as to provide administrative support in managing the facilities, utilities, fleet/logistics and suppliers for the achievement of URSB mandate and goals

Key Duties and Responsibilities: 
·         Advises management on human resource issues and spearheads in the development and Implementation of a human resource management and development strategy.
·          Develops human resource management and administrative services policies, procedures and manuals for management’s approval, and provides guidance in their implementation and review.
·         Plays a leading role in the recruitment and selection and placement of qualified and competent staff.
·          Prepares employment appointment letters and contracts for new staff and those for renewal.
·          Designs and runs appropriate orientation and induction programmes for all new staff of the Authority.
·         Participates in the annual operating plans and budgets of URSB and ensure implementation of the same for HR and administrative services.
·          Coordinates and advises on the performance appraisal of staff according to existing policy and guidelines and liaises with other heads to develop staff appraisal summery report outlining staff development and training plan for the ensuing period.
·         Provides supervision of the department and carries out staff performance appraisal in accordance with the HR manual.
·          Provides guidance to both management and staff on all matters pertaining to welfare, industrial and employee relations including terms and conditions of service.
·          Develops and implements systems and procedures that facilitate delivery of efficient and effective office and administrative service to internal and external customer.
·          Ensures that staff takes their annual and other leave entitlements as established by policy.
·         Develops annual leave schedules to ensure that the business of the Bureau will not be jeopardized by several staff members taking leave at the same time.
·         Ensures high level of discipline of staff and compliance with the policies and guidelines of the Bureau.
·          Ensures proper management of the Bureau’s properties, machinery and equipment, fleet of vehicles, and other facilities.
·          Provides leadership to the directorate staff through effective supervision and carries out staff performance appraisals in accordance with the Human Resource manual.
·          Performs any other duties assigned from time to time by the Deputy Registrar –Management Services

Qualifications, Skills and Experience:
·         An honors’ degree in Social Sciences, Human Resource management a related discipline.
·          A Master’s degree in a Human Resource Management is an added advantage.
·         At least 8 (eight) years of experience in a HR managerial position in a large and busy organization 4(four) of which should have been at senior management level
·          High level of integrity
·         Ability to handle multiple tasks simultaneously and meet deadlines
·          Good computer literacy (MS Word, Excel, Outlook, PowerPoint)
·          Knowledge of and ability to interpret labor laws

How to Apply:
All suitably qualified and interested candidates are invited to submit their applications by filling this application, download here, and sending it via E-mail to with the E-mail subject indicated as the position being applied for (check top of this advert).

NB:  Applicants will receive a response to confirm delivery of their email. Please DO NOT attach copies of your academic documents at this point.

Deadline: 24th October 2019

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UN Training Assistant Job Careers - United Nations Regional Service Centre Entebbe (RSCE)

Job Title:     Training Assistant
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Grade: GS-5
Job Opening Reference: ITS/GJO/CPT2001/10-20

About US:

The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

Job Summary:  Organizational Setting and Reporting Relationship This position is in the Civilian Pre-deployment Training (CPT) Section of the Integrated Training Service (ITS), located at the United Nations Entebbe Support Base in Uganda. .

Key Duties and Responsibilities: 
·         Contributes to the design, organization and delivery of training and development programmes, including the Civilian Pre-deployment Training (CPT) course for the enhancement of competencies and upgrading, of staff technical skills and to meet mandate implementation
·         Delivers specialized CPT course sessions that meet Cross-cutting training needs such as UN Conduct & Discipline and prevention of Sexual Exploitation and Abuse.
·         Contributes to the design of specific training programmes to meet unique peacekeeping operational requirements and stall development needs.
·         Contributes to the development of systems and methods for disseminating information to CPT participants on course requirements, including blended learning, self-study and other sources of learning
·         Collects and maintains statistical data on training activities and responds to queries and requests for Information on training programmes –
·         Contributes to the preparation and monitoring of budgetary allocations through regular reviews - Serves as focal point for coordination, monitoring and expedition of various development activities targeting the CPT Team and involving extensive liaison with other relevant offices Drafts routine and adhoc outputs and correspondence, as required
·         Performs any other duties as assigned

Qualifications, Skills and Experience:
·          Demonstrated ability to apply adult learning theory and methodologies in the design, development, and delivery of training:
·         Excellent interpersonal skills.
·         Ability to multitask and work under pressure with close attention to detail Knowledge of budget management and methodologies; knowledge of policies, processes and procedures generally, and in particular those related to peacekeeping training staff development and learning as well as general office and administrate support.
·          Ability to work well with figures undertakes basic research and gathers information from standard SOC including web-based sources. Shows pride in work and in achievements demonstrates professional competence and mastery of subject matter is conscientious and efficient in meeting commitments, observing deadlines and achieving results is motivated by professional rather than personal: concerns, shows persistence when faced with difficult problems or challenges remains calm in stressful situations.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies densities priority activities and assignments adjusts priorities as required, allocates appropriate amount of time and resources for completing work foresees risks! And allows for contingencies when planning: monitors and adjusts plans and actions as necessary, uses time efficiently.
Communication: Speaks and writes clearly and effectively listens to others, correctly interprets messages from others and responds appropriately 4 asks questions to clarity and end bits Interest in having two-way communication; tailor's language, tone, style and format 10 match audience; demonstrates openness in sharing Information and keeping people informed
·         Advanced computer knowledge MS Office, Access Outlook) is desirable
·          Valid regional driving license is desirable

Job Qualifications:
·         High school diploma or equivalent is required.
·         Technical certification in design and delivery of training to adults and design and provision of adult learning opportunities is desirable.

Job Experience Requirements:
·         A minimum of five (5) years of progressively responsible experience in the field of design development delivery and evaluation of training courses or related areas such as assessing training needs and coordinating training programmes is required
·         Experience delivering training to adults is required.
·         Experience working in a multicultural and/or international work environment is desirable.


Women are strongly encouraged to apply
Qualified female candidates will be given priority selection DPKO Under Secretary General's Policy Statement on Gender Mainstreaming).

How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
  • The United Nations Personal History form (P-11), Download Here; This should be signed
  • Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports / appraisals

The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to:

Deadline: 17th November 2019

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3 Site Mobiliser Job Placements - Infectious Diseases Institute (IDI)

Job Title:            3 Site Mobilisers
Organization:   Infectious Diseases Institute (IDI)
Duty Station:    Uganda
Reports to:        Regional Mobilization Officer
Vacancy Code:  SMX01

About US:
The mission of the Infectious Diseases Institute (IDI) is to strengthen health systems in Africa, with a strong emphasis on infectious diseases through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment, Global Health Security, Training, Research, Laboratory services (including the CAPcertified IDI Core Lab) and Outreach.

Key Duties and Responsibilities: 
·         Plan, design and oversee the implementation of community mobilization and demand creation activities for VMMC services in the assigned site.
·         Develop and disseminate SMC and HIV prevention messages in appropriate local languages.
·         Participate in the implementation of the community mobilization and demand creation plan for VMMC services.

Qualifications, Skills and Experience:
·         At least three years proven working experience in mobilizing communities to utilize health services.
·         At least two years of experience managing community mobilization teams
·         Excellent oral presentation skills
·         Ability to work with little or no supervision.
·         Possess key personal competences in Team and communication skills, networking and partnership skills.
·         Experience in mobilization for SMC will be an added advantage.

How to apply:
IDI will offer a competitive remuneration package to the successful candidate.
Candidates that know that they meet the above criteria and have what it takes to excel in the above position, please send their CVs, which should include details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address (Email your application and CV to and let’s save the environment).

The Senior Human Resource Manager
Infectious Diseases Institute - IDI Knowledge Centre,
Makerere University Main Campus
College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda

Key Notes:
1.       IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
2.       Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
3.       Make sure that your application letter, CV and certificates are attached as one document
4.       Indicate the Vacancy Code as the subject line of your email
5.      Only shortlisted candidates will be contacted
6.      Any form of canvassing will lead to automatic disqualification.

Deadline: 28th, October 2019.

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