45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

A' Level US Embassy Jobs - OBO Shipping Clerk & Expeditor


Job Title:         OBO Shipping Clerk & Expeditor
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 34,509,568 - UGX 50,718,244
Vacancy Number: Kampala-2018-056
Reports to: Senior Administrative Assistant

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The OBO Shipping Clerk & Expeditor serves as the Shipping Clerk/Expeditor to the OBO NOX/SPX Project Kampala. S/he manages the project's customs and shipping clearance activities and arranges commercial shipping services for all its incoming and outgoing shipments (office supplies, house hold effects and vehicles). Expedites passengers, pouches and cargo to and from the airport and performs other office duties including purchasing local or picking up GSO office supplies and file maintenance. Incidental driving will be required sometimes. This position is a limited duration contract position, which will end in approximately 3 years in accordance with the NOX/SPX project completion date.

Key Duties and Responsibilities: 
Clerical /Office duties:
  • Prepares and maintains a numerical log of all protocol clearances and shipments for OBO Kampala (NOX/SPX) project.
  • Orders supplies to support OBO Kampala (NOX/SPX) project activities in a timely and efficient manner including: - placing procurement requests to post's Procurement section.
  • Inputs data into the McNET customs portal. Attends to other office duties (filing documents, copying, answer phone calls and assemble reports)
Shipping/ Clearance Duties: 30%
  • Prepares and processes cargo clearance documents with customs, Uganda Revenue Authority (URA) and clearing agents.
  • Manages the logistical activities required to have the goods delivered on time and safely; including coordination of shipping and clearing agents' actions. Processes vehicle transfers/registrations/de-registrations
  • Timely response to shipping agents and customers
  • Maintains OBO Kampala shipping records for accounts purposes and works with post Kampala’s Financial Management Office to ensure; accurate accounts records for the section.
  • Facilitates the clearance and delivery of Classified/Unclassified pouches.
Expediting Duties: 30%
OBO Kampala’s Arriving & Departing Temporary Duty Officers (TDYers):
  • Meets TDY personnel and other official visitors at the airport, receives their passports and baggage tags, assist them through immigration & assists with Visa challenges if any, identifies the baggage, processes it through customs and leads the visitors to their waiting vehicle.
OBO Kampala VIP visitors:
  • Coordinates assigned visits from beginning to end. Prepares dip Notes to the MOFA, Requests for all necessary waivers through MOIA, VIP access through both MOFA & Entebbe international Airport VIP officials, and Tarmac Access through MOFA while closely coordinating with Aviation security. All these shall be processed through the official and approved processes to keep a diplomatic front for the U.S Embassy.
  • On the expediting D-day, coordinates for the receiving team to receive VIPs either at tarmac or in the VIP lounge, receives Passports and baggage tags from the control officer upon arrival and ensures the passports go through immigration. On departure, the expeditor receives the bags and passports in advance, checks in the VIPs in advance of their arrival at the airport to minimize time spent in the VIP lounge before boarding the plane.
  • Waits for wheels up and prepares a report to the supervisor after task is accomplished.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy OBO Shipping Clerk & Expeditor job opportunity should have completed Secondary School (both "O" and "A" level Education from an accredited institution 
  • At least three years of work experience in shipping, logistics, customs, or dispatching duties is required.
  • Broad knowledge and understanding of local customs/shipping regulations and procedures is required.
  • Knowledge of local traffic rules, regulations and patterns, should be well versed with local driving routes.
  • Basic knowledge in vehicle safety and maintenance procedures, knowledge of the U.S. Embassy’s driving instructions, laws and regulations.
  • Knowledge of office procedures, record keeping and filing systems.
  • Ability to use Microsoft suites (outlook, word and excel), possession of a valid class B, DL & CM driving permit and ability to safely operate passenger and light cargo motor vehicles.
  • Ability to follow instructions, good communication skills, able to work in a multi-cultured environment.
  • Highly flexible and able to work long hours/weekends when required.
  • Language Proficiency: Level III (Good Working Knowledge) speaking/reading/writing of English is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).


Deadline: 14th January 2019

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Fresher Logistics Officer NGO Jobs - Windle International Uganda (WIU)


Job Title:          Logistics Officer  
Organization: Windle International Uganda (WIU)
Funding Source: United Nations High Commissioner for Refugees (UNHCR)
Duty Station:  Kampala, Uganda
Reports to: Senior Administration Officer

About US:
Windle International Uganda (WIU) formerly Windle Trust Uganda is a registered INGO whose mission is to promote peace and development in communities through provision and coordination of Education and training for Refugees and people affected by conflict.
Windle International Uganda is the lead partner of UNHCR in implementing Education Projects in Uganda with close collaboration with the Government of Uganda through the Office of the Prime Minister.

Job Summary: The Logistics Officer will perform Logistics tasks according to WIU procedures and policies. The Logistics Officer will be responsible for developing systems that will ensure seamless operations through provision of timely, reliable, cost-effective and highly efficient logistical services and support to all departments and programs. These services will include transport, furniture and equipment, office and field supplies, etc.
He/ She will also manage the organization’s physical assets including motor vehicles

Key Duties and Responsibilities: 
  • Support the Procurement and Logistics Manager to organize all logistical processes, including purchasing, stores management, communications, transport and asset management as well as the related administrative procedures for Windle operations
  • Ensure that all WIU procedures are followed during all processes related to stack management and suitable tracking systems are employed and ensure that quality control systems are in place.
  • Ensure accountability, transparency, quality control while carrying out Logistics activities
  • Supervise Drivers and ensure that vehicles are maintained with relevant insurance and parts
  • Develop and ensure implementation of Standard Operating Procedures for the Logistics Management of WIU activities
  • Secures price quotations and prepares terms, conditions and/or specifications for prospective purchases when called upon by the Procurement team.
  • Participates in bid tabulation, and places orders for materials, equipment, supplies and services
  • Analyses logistics related and other purchase contracts and agreements and interprets terms and conditions.
  • Manage the purchase, distribution and provision of accountability for Dry Food rations
  • Manages inventory to ensure it is tracked and monitored as well as ensuring that there are no stock outs to inhibit operations across Windle
  • Ensures that commodities and services reach the intended beneficiaries and they are acknowledged as per the Windle policies and procedures.
  • Ensure that inventory is well managed according to procedure across all settlements.
  • Support the settlements in budget development, and pay regular field visits of project areas.
  • Conduct Capacity building and mentoring of the logistics Assistants and Logistics representatives at the field level.
  • Perform any other duties relevant to the job that may be assigned.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Windle International Uganda (WIU) Logistics Officer job must hold a Bachelor’s degree in Transport and Logistics Management, Procurement and Logistics Management, Business Administration/ Purchasing & Supply together with Professional/ Graduate Diploma in Purchasing & Supplies Management – C.I.P.S or equivalent.
  • A strategic thinker with strategy and procurement experience.
  • A minimum of two years’ experience leading a procurement team in a demanding work environment, preferably with an International NGO.
  • A proactive person with initiative and drive, honest with a high level of integrity; a team-player with good planning skills
  • Supplier negotiation skills
  • Good analytical skills
  • Proficiency in Microsoft Excel, MS Word and Power point   
  • Understanding of procurement and contract laws
  • Good drafting skills
  • Attention to detail
  • Excellent organization and coordination skills
  • Must be result-oriented
  • Good interpersonal and communication skills
  • Ability to work under strict deadlines: high calibre time management competency

How to Apply:
All interested applicants should submit their applications including detailed Curriculum Vitae, 2 years’ salary history, copies of academic transcripts and certificates including telephone, email contacts and details of at least three professional referees addressed to:

The Human Resource Manager,
Windle International Uganda,
P.O Box 24230 Kampala, Uganda

Applications must be hand delivered to The Windle House, Plot 726 Nagawa Close, Mawanda Road, Mulago Hill, Kamwokya. 

Deadline: 10th January, 2019 by 5pm

Note:
  • Windle International is an equal opportunity employer; Females, minority groups and People with disabilities who qualify for any of the above vacancies are encouraged to apply.
  • No canvassing or lobbying will be tolerated. Individuals found to have done so will immediately be disqualified and black listed.
  • Only Shortlisted applicants will be contacted.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




No Experience Administrator & Dispatch Officer Jobs - City Ambulance Limited


Organisation: City Ambulance Limited
Duty Station: Kampala, Uganda

About US:
City Ambulance Limited is a highly specialized emergency medical service (EMS) provider that offers prompt, professional, affordable, basic and advanced life support services.  We have a fleet of well-equipped ambulance vehicles manned by a team of highly qualified experienced and dedicated emergency medical specialists.


Qualifications, Skills and Experience: 
·         The ideal candidate should hold relevant qualifications
·         Applicants with experience in a related role have an added advantage

How to Apply:
All suitably qualified candidates are required to submit a cover letter, CV, copies of academic certificates/ transcripts, and three competent referees, to the Human Resource Manager, City Ambulance on email:  hr@cityambulance.net

Deadline: 9th January, 2019 by 5:00pm EAT

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Supply Chain Assistant - Warehouse NGO Job Opportunities - Danish Refugee Council (DRC)


Organisation: Danish Refugee Council (DRC)
Duty Station:  Uganda
Reports to: Supply Chain Team Leader

About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:  The Supply Chain Assistant – Warehouse will provide efficient and effective procurement implementation and smooth running of procurement operations according to DRC’s internal and donor procedures, as per the Operations Handbook and Quality Standards contained within.

Key Duties and Responsibilities: 
  • Establish a rigorous, accountable, and transparent procurement system, compliant with the DRC Operations Handbook Volume on Procurement Management, local law, and donor requirements.
  • Advocate with program teams in the field for procurement planning, in line with DRC Operations Handbook and Area Performance Indicators (APIs), this includes participating in the process of procurement planning with Program Managers and Area Manager as requested.
  • Manage normal procurement tenders for Requests for Quotation in the Field Office in collaboration with the Supply Team Leader.
  • Manage all Purchase Requisitions received from and process the procurements according to the Procurement Thresholds Table, adhering to the procurement lead times as specified
  • Ensure that the Procurement Tracking Table (PRTT) is updated in real time and accurate for all requests received under assignment and procurements in process.
  • Ensure any new suppliers are vetted according to DRC policies and updated on the supplier database, capturing comments on performance and contracts issued.
  • Ensure feedback from Program colleagues with respect to contractor performance is captured on the DRC vendor master database and is uploaded onto the DRC Uganda cloud based SharePoint archive system.
  • Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
  • Coordinate with Supply Team Leader to ensure that all issues related to procurement and ongoing contract management is reported and solutions are realized as the issues arise, escalating the issue to Area Manager if necessary.
  • Maintain updated and complete procurement contract files (in line with DRC Operations Handbook) of any ongoing contracts, to be filed in Finance once the contract is closed and submitted for payment.
  • Ensure proper accounting, reporting, internal controls and maintenance/filing of records in accordance with guidance from Supply Chain Team Leader or Area Manager and any DRC Uganda SOPs.
  • Raise payment requests for processing and track all payments requested in the Payment Tracker sheet of the PRTT to be circulated weekly to Country Office in Kampala.
  • Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers.
  • Adhere to DRC Code of Conduct and DRC specific procurement procedures within the Supply Chain department.
  • The Supply Chain Assistant may handle additional tasks such as Fleet management, Warehousing and Asset management upon request by the supervisor and senior management.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Supply Chain Assistant – Warehouse job placement should hold a Degree in Business Administration or Supply Chain/Logistics Management.
  • Professional CIPS certification is considered an asset.
  • Two years of work experience in relevant field INGO or other agencies
  • Experience in Supply Chain functions with specific focus on procurement management.
  • Proven ability in the implementation of large-scale programs.
  • High integrity, pro-active, stable, robust character and a good team-player
  • Highly motivated, results-oriented, and with well-developed problem-solving skills
  • Ability to cope with heavy workloads and to work under pressure
  • Excellent communication skills
  • Excellent analytical and negotiation skills
  • Proven commitment to accountability practices
  • Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
  • Knowledge of computers: word processing, database management packages
  • Languages: Excellent communication skills in English is required
  • Fluency in local languages is an advantage

How to Apply:
All candidates should apply online at the link below


Deadline: 3rd January 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline




Fresher Storekeeper Jobs - Aikan HR Consultants


Job Title:    Storekeeper
Organisation: Aikan HR Consultants
Duty Station: Kampala, Uganda

About US:
Aikan HR Consultants is one of Uganda's leading HR consulting companies and trusted strategic HR advisory partner, aikan’s services include aikan Jobs™, aikan Recruitment™, aikan Internship™, aikan Leasing™, aikan Payroll™ and aikan OD.™

Job Summary:  The Storekeeper is responsible for carrying out operational Supply Chain activities, in particular stock management, supervision of imports, goods inward, organization of domestic transport and reverse logistics. This job has a transverse component and implies an understanding and experience of the complete supply chain from registration of orders to final dispatch.

Key Duties and Responsibilities: 
  • Manage stock movements: receptions, transfers, good issues and physical inventories both physical and Information Systems (ERP or equivalent and tracking systems). Ensure real time correspondence between physical and Information Systems.
  • Implement the designed layout and ensure having a functional result.
  • Organize the preparation of shipments and dispatch to different sites within the country in accordance with instructions, and ensure contacts with local transporters.
  • Dispatches of equipment, with management of status and escalation in the event of a problem.
  • Management of orders for consumables from the client request to the dispatch of products, including organization of transport.
  • Ensure that all documents concerning dispatches including local transport documents are generated (supported by the Logistics Coordinator, Import – Export).
  • Prepare Invoices and/or Proforma.
  • Prepare Packing lists.
  • Hazardous materials transport documents.
  • Prepare Export documents.
  • Ensure Compliance with the client's internal rules and policies as well as with local regulations concerning security, safety, transport or any other regulations related to the function.
  • Execution of reverse logistics both physical and Information Systems in the event of defective, surplus or obsolete equipment, from sites to the warehouse and from the warehouse to Switzerland. Documents are issued by the Logistics Coordinator, Import – Export).
  • Ensure Optimization of costs.


Qualifications, Skills and Experience: 
 The applicant must hold relevant skills, qualifications and experience

How to Apply:
All suitably qualified candidates should send their applications by clicking on this link. Please upload the following in your application; an updated CV / resume (PDF or Word Format) which should include your contact information and three work related references and a one page statement describing your suitability for the role should be included.

Deadline: 8th January 2019

For more of the latest jobs, please visithttp://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline






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