Several No Experience Teller Job Opportunities - Citi Bank

Job Title:      Teller (Several No Experience Job Opportunities) Organisation:  Citi Bank Duty Station:  Kampala, Uganda Reports to: C...

Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

Fresher Administrative and Logistics Assistant Non-profit Jobs - Seed Global Health

 

Job Title:    Administrative and Logistics Assistant

Organization:  Seed Global Health

Duty Station: Kampala, Uganda

 

About US:

Seed Global Health is a non-profit organization which strives to strengthen health education and delivery in places facing a dire shortage of skilled health professionals. We do this by teaching and training physicians, nurses, and midwives to help save lives and improve health. By working with partner countries to meet their long-term health care human resource needs, we can achieve a future in which every country has a robust health workforce that is able to meet the health needs of its population.

 

Job Summary:  The Administrative/Logistics assistant contributes his/her energy, passion, and skills primarily to supporting Seed’s Uganda country program, in a fast-paced office during a time of rapid growth. The position is a full-time position based in Kampala, Uganda.

 

The Administrative/Logistics Assistant supports various administration and logistics functions. Under the general guidance of Country Director, Program/MEL Manager, Deputy Country Director and the direct supervision of F&A Manager, the Administrative/Logistics Assistant provides admin and logistics services, ensuring high quality, accuracy and consistency of work. This full-time position reports to the Finance/Administration Manager and works closely with all Uganda team members.

 

Key Duties and Responsibilities: 

Administrative support

·        Serve as country office receiving Officer and Acceptance Point Clerk for supplies and materials.

·        Assist the F&A Manager in maintaining admin records and shared files related to procurement or other records.

·        Maintain inventory of office supplies and materials. Securing and tracking all office supplies accurately to monitor usage as per set office procedures.

·        Assist the F&A Manager to canvass and survey potential, appropriate supply services in order to obtain requirements in the most economical and expeditious manner consistent with regulations.

·        Support the Finance and Administration Manager as a point of contact and liaison between vendors and Finance/Administration.

·        Assist in generating payment requests for activities relating to both operations and programs including filing and documentation under the direct supervision of the Finance and Administration Manager.

·        Assist in maintaining the Asset register and inventory log up-to-date including custody of office supplies, inventory and assets as per set procedures.

·        Assist in maintaining and updating the contracts log with details of vendors/suppliers/contractors periodically.

·        Regularly check the Seed generic emails for procurement and administrative correspondences and cover the front desk phone service from time to time. Also check the Seed postal office box periodically for any physical mails/parcels.

·        Assist the Finance and Administration Manager to ensure the periodic maintenance/replacement schedules for equipment or items.

·        Support the F&A Manager and Country Director as needed with emergency action plan exercises requiring logistical planning and organization.

·        Handle petty cash payments and replenishment including reconciliation and documentation of petty cash transactions.

·        Support the Finance and Administration Manager in implementing set administrative policies and procedures.

·        Perform other duties and tasks as assigned or required to support the mission of Seed in Uganda.

Logistics support

·        Support in delivery and collection of mail, documents, supplies and other items from time to time including picking up office purchases or other administrative needs.

·        Provide all necessary logistical support to the country office during emergency and routine events such as meetings, workshops, conferences and symposiums.

·        Interacting with clients, partners and stakeholders with utmost professionalism and courtesy.

·        Maintaining an organized travel schedule for both program and operations activities for better planning and coordination.

·        Ensuring that the vehicle has sufficient fuel and is always ready for use including arranging for vehicle service and repairs when necessary.

·        Coordinating out-sourced transport services as and when required especially during peak periods.

·        Support the Finance and Administration Manager in facilitating immigration and customs processes/formalities as required.

·        Support the Finance and Administration Manager in implementing set operations policies and procedures with regards to logistics.

·        Perform other related duties as required.

Executive support

·        Under the direct supervision of the F&A Manager, provide general administrative support including coordinating travel, scheduling meetings, and creating and distributing written materials.

 


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor's degree from a recognized University in the areas of business administration, procurement and logistics, office and information management or related. Prior administrative/logistics support experience would be a plus.

·        A minimum of two years of work experience working preferably with an NGO

·        Passion and commitment to Seed’s mission

·        Strong sense of accountability, personal initiative, and responsibility

·        Excellent interpersonal skills, including flexibility, adaptability & initiative

·        Demonstrated cross-cultural sensitivity and ability to build respectful relationships with colleagues from different cultural, linguistic, and educational backgrounds;

·        Ability to work collaboratively in a fast-paced and young organization work environment

·        English proficiency – both verbal and written.

·        Ability to work independently with minimal guidance and proactively solicit required guidance to attain agreed deliverables

·        Familiarity with Microsoft Office suite, including strong proficiency in Excel and Word.

·        Clean bill of health/nature of this work may exclude some people with physical disability.

·        Possession of a valid driving license class B with at least three years clean driving experience in town settings.

 

How to Apply:

All suitably qualified and interested applicants should email a cover letter and current resume not exceeding 4 pages indicating 3 referees and their contacts addressed to: Human Resources, Seed Global Health via Email to: info-uganda@seedglobalhealth.org

 

Please put ‘Administrative and Logistics assistant – Uganda’ in the subject line.

 

NB: Only shortlisted candidates will be contacted for interviews. Seed is an equal opportunity employ

 

Deadline: 5th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


 

Fresher Stores Supervisor Job Opportunities - Nakasero Hospital

 

Job Title:    Stores Supervisor

Organization:  Nakasero Hospital

Duty Station:  Kampala, Uganda

 

About US:

Nakasero Hospital is a private hospital that was started by a group of Consultant Doctors in 2009 who came together with a goal of setting up a world class hospital that would meet the healthcare needs of Ugandans and East Africans who were seeking medical treatment outside the region, due to the gap in quality healthcare services in the country.

 

Job Summary:  The Stores Supervisor will manage the functioning of all stores within the Hospital.

 

Key Duties and Responsibilities:  

·        Maintain stock, supplies and inventories and consistently updating a list of inventory purchased and those issued out.

·        Order supplies according to the needs of the various departments.

·        Provide overall supervision and management of stores operations including the performance of all stores clerks.

·        Liaise with the Finance and Procurement departments for fast supplies, delivery purchase and payment.

·        Ensure work orders are correct and fully completed and that all stock is allocated to the right end user.

·        Write and maintain accurate written procedures for all inventory control processes and functions.

·        Produce weekly reports to ensure that key critical areas of stock system are controlled, discrepancies addressed and resolved.

·        Check received stock against invoices

·        Ensure integrity and accuracy in stock management processes.

·        Plan future capacity requirements updates so as to avoid unplanned purchases.

·        Manage the asset register and ensure it is up to date at all times.

·        Schedule and manage stock take in all areas of the organization.

·        Performs additional responsibilities.

 


Qualifications, Skills and Experience:

·        The applicant must hold a degree in stores management or an equivalent is required

·        Previous supervisory experience required.

·        At least two years of working experience in stores required.

·        Strong analytical and interpersonal skills.

·        Strong leadership and team building skills.

·        Aggressive anticipation of impacts of workload.

·        Willingness to work some longer hours during peak periods.

·        Self-motivated .

·        Ability to work independently and as part of a team.

·        Ability to organize time, manage diverse activities and meet deadlines under pressure.

·        Flexible

 

How to Apply:

All suitably qualified and interested candidates should submit their applications addressed to the Human Resource Manager at the HR office  of the Hospital.

 

Deadline: 30th October 2020 by 5.00pm.

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 

Logistics and Operations Manager Jobs - Markh Investments Co Ltd

 

Job Title:    Logistics and Operations Manager

Organization:  Markh Investments Co Ltd

Duty Station:  Kampala, Uganda

 Reports to: Head of Department

 

About US:

Markh Investments Co Ltd was formally established in 2004 with only one truck. The aim was to be the main provider to the service-transport industry in Uganda and the region at large. Today, the company has built a reputable brand as one of the most trusted private logistics company and the most reliable company in construction material and logistics services supplies.

 

Job Summary:  The Logistics and Operations Manager will jointly plan, direct, and coordinate the entire logistics operations and ensure smooth delivery of company goods and services. Ensure customers get services they are entitled to and support business growth and management of all distribution outlets.

 

Key Duties and Responsibilities:  

·        Improve performance, productivity, efficiency, and profitability through implementation of effective methods and strategies.

·        Customer Relationship Management – Manage sales for both cement and transport sectors and ensure profitability.

·        Manage the SLAs with all the company purchasing our products and services

·        Identify sales markets and opportunities with potential business growth

·        Manage scheduling and planning of transport operations always ensure vehicle maximum utilization and services level efficiency.

·        Control transport resources ensuring delivery of high quality & cost-efficient service to customers.

·        Ensure the smooth running of the fleet to generate the required turn around. Achieve Business Growth and Operational Excellence

·        Increase new client base by 10% within a given year as well as retain existing customers

·        Demonstrate an in-depth knowledge of business products and value proposition; Establish sufficient prospective opportunities to meet strategic business plans.

·        Report on successes and advise on areas for continuous improvement

·        Develop annual sales plan for input into the annual business plan and advise on critical business plans.

·        Responsible for ensuring all new customers engage in a supplier contract at the time of engagement with all relevant stakeholders i.e. Finance, Operations and Management. Supplier contract must provide material liability protection, establish acceptable business mechanics, and mitigate risk and liability to the business.

·        Ensure the company attains a position of cost leadership in the industry. Establish and monitor the cost per ton per kilometer. Initiate and implement sustainable cost reduction initiatives.

·        Develop and lead sales and operations planning process (S&OP) in the company. Organize and implement monthly activities including demand and capacity planning for sustainable growth.

Transport Service Delivery:

·        Develop systems/procedures for the transport operations

·        Oversee Driver assessment, claims, duty roster/leave, performance, and disciplinary corrective action metrics and all the operations in transport function

·        Drivers are well briefed on their trips, with pre and post trip debriefs and that they understand clearly what is expected of each, and how to deliver on the expectations

·        Develop strict control measures on fuel management

·        Prepare/validate the Transport planning based on the orders.

·        Organize and control the documentation transmission: Delivery proof (POD, RCN) to Finance.

·        Monitor the quality of service and advice management on improvement measures in areas like training of drivers, road selection, and fuel reduction, among others.

·        Liaise with the management team to set work deliverables in related sections of transport

·        Identify and work on the issues raised during the files processing whatever in the responsibility scope or not.

·        Foster a smooth working relationship with local authorities like Police URA, UNRA, and KCCA, among others.

Health Safety Security and Environment

·        Support in adherence to all HSSE protocol in the department and the company.

 

Key Performance Measures

·        Sales and Distribution – Manage Cement & Transport Sales Targets

·        Verifiable Business Growth

·        Managed sales and distribution SLAs

·        Fuel Cost Management strategy implemented and % of fuel cost cut downs

·        Timely Fuel & mileage accountability submitted

·        Efficient Fleet management & Transport service delivery in place

·        Fleet Management – 95% fleet on road; Turnaround repair time taken

·        Client Relationship Management closures and escalations (98%)

 


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelors in any Logistics, Supply-Chain management; Transportation management training a plus advantage.

·        Seven to ten years of experience preferably from Transport industry;

·        Previous exposure and experience in Logistics and Supply Chain Management; Transportation Management, Distribution Management, Business Operations

·        Management, Sales and Marketing or equivalent. Strong experience in Financial Management, KAM (Key Account Management) and /or Client Relationship Management (CRM)

·        Working knowledge of transport and logistics systems

·        Business operations skills like customer service, distribution, and marketing

·        Leadership and personal organisation skills

·        Ability to prioritise workloads and be capable of managing a broad range of areas.

·        Action Oriented and Customer Focus

·        Drive for Results with Positive Attitude

·        Strong Presentation and Communications skills

·        Strong financial acumen

 

How to Apply:

All candidates should send an e-application with names of three professional referees

to: info@markhinvestments.com

 

Deadline: 23rd October 2020

 

NB: Please note that only shortlisted candidates will be contacted. Interviews will be on rolling basis.

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


 

Procurement Officer USAID Project Jobs - Youth Alive Uganda

 

Job Title:    Procurement Officer

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International Development (USAID)

Duty Station: Kampala, Uganda

Reports to: Finance and Compliance Manager

 

About US:

Youth Alive Uganda is the leader in innovative children, adolescents and youth integrated development programming since 1993. Youth Alive Uganda is a registered youth led and children/youth focused NGO that implements children and youth integrated development programs across the country in four thematic areas; Health, Livelihood, Education, Human rights and skills Development and Mentorship.

 

About USAID Project:

Youth Alive Uganda is an Implementing Partner on the five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity in partnership with World Education Bantwana Initiative and Education Development Centre. The goal of (ICYD) Activity is for Ugandan children and youth, especially the most vulnerable, to receive the support and services necessary to lead resilient, healthy, and productive lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV epidemic control in Uganda and ensure that children and youth have the opportunity to lead resilient, healthy and productive lives. The USAID ICYD Activity will deliver critical HIV/GBV/violence prevention and response services to children and youth and their families in communities, clinics, and schools.

 

Job Summary:  The Procurement Officer will manage project procurement and ensure compliance with USAID regulations and Youth Alive policy and procedures in support of project activities at the ICYD project offices. Duties will include the supervision of the day-to-day procurement functions. S/he will maintain a procurement process that is transparent, responsive and efficient in delivering goods and services on-time and within budget. The Senior Procurement Manager will supervise a procurement assistant and report to the Operations Director. This is a full-time position based in Kampala, Uganda

 

Key Duties and Responsibilities:  

·        In coordination with the Finance and Compliance Manager, ensure that procurement practices are in compliance with the project’s Policy and Procedures Manual and USAID rules and regulations;

·        Manage the overall day-to-day procurement process.

·        Prepare requests for quotations and proposals, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project;

·        Assist in preparing the annual procurement plan with support from the project teamf

·        Work closely with the project technical teams and provide procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies;

·        Manage a procurement filing system and ensure that the minimum documentation referenced in the procurement threshold table is in each procurement file;

·        Ensure that all vendors meet the terms and conditions of the purchase order/contract through active contract management. This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;

·        Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;

·        Coordinate market research in Uganda to verify availability and pricing for goods and services required by the project;

·        Support project budget revisions by providing estimated pricing for goods and services; and

 


Qualifications, Skills and Experience:

·        The applicant for the Youth Alive Procurement Officer must hold a Bachelor’s degree in a field relevant to procurement, Business Administration, Accounting, or another related field. A professional qualification in procurement management is an added advantage

·        At least three years of procurement experience in Uganda including with USAID funded programs;

·        Experience in competitive procurement of goods and services required (experience in the administration of subcontracts and purchase orders strongly preferred);

·        Knowledge or drafting and tracking an annual procurement plan;

·        Proven experience in maintaining a file system for procurements and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file and fully compliant to USAID regulations;

·        Detail-oriented and organized;

·        Experience using computers and software at work and proficiency with MS Word and MS Excel is desired;

·        Ability to work hands-on, independently, and within team in difficult work environment;

·        Willingness to travel frequently to provinces and districts covered by the project.

 

How to Apply:

All interested candidates should send their application letters and resumes (no academic documents) in a SINGLE PDF DOCUMENT to careers@youthaliveuganda.org. The subject of the email should contain job title and name of the candidate.

 

Note: Hand delivered applications will not be considered.

 

Deadline: 29th October 2020 by 05:00pm Ugandan time

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

  

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