Several Entry Level Customer Care Agent Job Placements - Sokowatch

Job Title:    Customer Care Agent Organization:   Sokowatch Duty Station:   Kampala, Uganda About US: Sokowatch is transforming ...

Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

Senior Procurement Officer Non-profit Careers - African Field Epidemiology Network (AFENET)

Organisation: African Field Epidemiology Network (AFENET)
Reports to:  Head of Operations
Duty Station:  Kampala, Uganda

About US:
The African Field Epidemiology Network (AFENET) is a non-profit organization established in 2005 with a mission to improve human health through the strengthening and expansion of applied epidemiology and laboratory capacity in partnership with Ministries of Health, Non-Governmental Organizations, international agencies, private sector and other public health agencies. AFENET has its headquarters in Kampala, Uganda with operations in more than 30 African Countries to advance their capabilities in early detection and response to infectious and non-infectious diseases.

Job Summary:  The Senior Procurement Officer will support the Secretariat and the network. The incumbent will manage all procurement and contracts in accordance with AFENET procurement policies and procedures and donor requirements and contribute to the strategic objective of value for money, transparency and accountability

Key Duties and Responsibilities:  
·        Develop and implement the procurement procedures in accordance with donor requirement, procurement standards and regulations;
·        Oversee the procurement of goods and services process from planning, tendering process, evaluation and selection, awarding and contracting in accordance with the AFENET procurement policies and guidelines Prepare and monitor the annual procurement plan;
·        Coordinate pre-qualification of service providers and maintain list of suppliers;
·        Contracts management of different services providers, suppliers in accordance with the guidelines;
·        Develop a robust contract management system for proper tracking of deliverables for both suppliers and consultants
·        Represent the organization in negotiating contracts and formulating policies with suppliers;
·        Coordinate the issuance of Local Purchase Orders (LPO’s) and maintenance of accurate procurement records;
·        Oversee management and control of inventory;
·        Prepare quarterly procurement reports;
·        Train and guide AFENET staff in procurement policies, guidelines and controls
·        Coach and mentor procurement staff;
·        Manage AFENET- supplier relationships.

Qualifications, Skills and Experience:
·        The applicant must hold a Bachelor’s degree in Procurement, Commerce, Business Administration, Purchasing and Logistics Management, Supply Chain Management or equivalent
·        Professional Qualifications / Membership to professional bodies
·        Chartered Institute of Purchasing and Supply (CIPS) or equivalent
·        At least five (5) years of working experience in Procurement Management or a related field
·        Experience of setting-up and managing procurement and contract management systems.
·        Ability to work under pressure and deal tactfully with sensitive issues.
·        Good knowledge and experience in contract management desired.
·        Good planning and organisational skills and efficient work methods
·        Good level of integrity and ethical standards.

How to Apply:
All candidates should send an updated Curriculum Vitae, application letter, and relevant documentation to:

The Administration and HR Office; Email; with a copy to:

NB: ONLY successful candidates shall be contacted for an interview.

Deadline: 29th May 2020 by 5:30 pm

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Fresher Supply Chain Assistant US Non-profit Jobs - International Rescue Committee (IRC)

Organization: International Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Supply Chain Manager

About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary:  The Supply Chain Assistant is responsible for field office procurements and non-pharmaceutical inventory of IRC/Donor, managing all paperwork/records related to the tracking of all inventory. Under the direct supervision of the Supply Chain Manager, the Supply Chain Assistant must be able to rapidly turn program materials around, whilst ensuring the security/safety of the materials and maintaining audit-compliant records. The Supply Chain Assistant shall dedicate appropriate time to all the two distinct roles.

Key Duties and Responsibilities:  
·        The implementation and/or maintenance of standard IRC procurement policies and procedures.
·        Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
·        Attend all the procurement committee meetings.
·        Coordination with Finance, Admin and program departments to ensure integrated internal controls, by raising timely payment requests for all vendor invoices with fully auditable supportive documentations submitted to Finance.
·        Ensuring that a transparent and responsive procurement process is implemented and maintained.
·        Routine communication, coordination, planning with the relevant staff/programs regarding the order and delivery of supplies.
·        Ensuring that all supplies, services and equipment required are delivered in time.
·        Establishment and maintenance of ethical, professional working relationships with suppliers.
·        Follow-up with staff to ensure certificate of completion (CoC) and attendance registers are obtained to support expedite vendor invoice payments.
·        Support and provide the appropriate trainings for procurement and program staff as required.
Inventory Control & Management
·        Receive non-pharmaceutical inventory supplies delivered by vendors and preparing delivery Reports matching the PO, supplier delivery notes and Invoice.
·        Maintain non-pharma inventory store/admin store and update all inventory tools to ensure proper tracking of inventory-in and out of the store
·        Prepare waybills and gate pass for any goods that leave store/office
·        Prepare and submit inventory reports weekly and end month
·        Support Admin to prepare consumption reports for all facilities including office to inform replenishments are approved
·        Any other duties or tasked as assigned.

Qualifications, Skills and Experience:
·        The ideal candidate for the International Rescue Committee (IRC) Supply Chain Assistant job must hold a Bachelor’s degree in Procurement, Business Administration/Financial Accounting or Logistics related field.
·        Professional qualification like CIPS UK is an added advantage.
·        Minimum of two years’ experience in Procurement or Supply chain work related activities in a multi-cultural environment with INGO experience.
·        Fluent in English (Written and spoken).
·        Strong sense of personal integrity and commitment.
·        Attention to detail.
·        Ability to multi-task.
·        Team spirit and problem-solving abilities.
·        Remains productive when under pressure.
·        Demonstrates a systematic and efficient approach to work.
·        Knowledge of generic Supply Chain management systems and forms.
·        Should be able to lift 10-20 kg weight off and onto shelves.
·        Good mathematical skills.
·        Competent in computer (Microsoft Office Word and Excel spreadsheets; Outlook).
·        Excellent interpersonal, communication, organizational and time management skills.

Please note: This position is open only to Ugandan nationals.

How to Apply:
All interested applicants should apply online at the link below.

Deadline: 5th June 2020

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Logistics Officer Job Careers - Oxfam

Job Title: Logistics Officer
Organisation: Oxfam
Duty Station: Uganda

About US:
Oxfam is a confederation of 19 independent charitable organizations focusing on the alleviation of global poverty, founded in 1942 and led by Oxfam International. It is a major nonprofit group with an extensive collection of operations.

Job Summary:    The primary responsibility of Logistics Officer is to manage the overall logistics operations with a particular focus on  procurement, fleet and adequate stewardship of agency resources (Assets). The Logistics Officer will be exemplary in his/ her commitment to Oxfam Novib core values, upholding principles and policies.

Key Duties and Responsibilities: 
Assets and Property management
·       Maintaining an assets register and carry out quarterly physical verifications. Making sure that copies are signed and on file.
·       Maintaining monthly Programme stocks and making sure copies are verified and filled. Make sure monthly reports to the Area Manager and Logistics Coordinator
·       Making Sure that distribution lists are verified by the team leaders and also returned, for proper filling.
·       Support to the Partners to make sure that they have proper assets management procedures in place.
·       Development and updating of a property inventory database by Oxfam Novib property sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable.
·       Prepare schedules to track lease expiry dates and rent payments for the South West Region on a 6 months or yearly basis. Ensure that lease agreements are renewed in time and payments are made in time.
Procurement and Purchasing:
·       Preparation of procurement plans for the office and projects and their implementation monitoring.
·       Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with Oxfam rules and regulations.
·       Preparation of Purchase orders and contracts, preparation of Recurring Purchase orders for contracting of services, and maintaining an updated Suppliers base.
·       Review of procurement processes conducted by the field procurement committee;take minutes for the committee and maintaining a link communication with the Country office Procurement committee.
·       Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Transport and Fleet Management
·       Accounts for the overall compliance with the delivery and fleet management procedures (Monthly transport / Fuel Consumption report);
·       Supervise the running cost of fleet (fuel, maintenance and repairs), including generators at office and in the field.
·       Control and secure Service Contracts with Suppliers of rented vehicles and trucks;
·       Account for the overall compliance with delivery and transportation management procedures;
·       Ensure that vehicles are being made available upon proper request to the department.
·       Ensuring monthly fuel usage reports for all vehicles are prepared and passed to Kampala office as required as well as maintains proper file records.
·       Supervise the work of the drivers to ensure proper vehicle allocations, tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel.
Emergency preparedness and response
·       Is responsible for providing appropriate support to emergency responses occurring within the geographical scope of South West.
·       Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
·       Contributes towards identifying preparedness measures in liaison with Logistics Coordinator/ Area Manager to implements these measures;
·       Strengthens external coordination with colleagues from other organisations
·       Adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here).
·       Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Qualifications, Skills and Experience:
·       The ideal applicant must hold a university degree obtained from a recognized education institution in any of the following areas: Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or any other related area;
·       At least Three (3) years of professional working experience in logistics in a fast-paced environment in the areas of maintaining a logistics database, running queries on on-going shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution, compilation of contract documentation and budget monitoring and reporting;
·       Possession of professional qualifications such as CIPS, CILT is an added advantage;
·       Proficiency in both oral and written English;
·       Experience in Humanitarian response programmes and Donor funded projects such as DFID,EKCHO, UNHCR
·       Ability to work and stay in the field with remote settings
·       Ability to work long hours with minimum supervision
·       Knowledge of Bantu languages and Swahili is an added advantage
·       Dynamic and willing to take initiatives to complete assigned tasks and deal with difficulties encountered in daily work
·        Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
·       Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
·       Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

How to Apply:
All Interested and suitable candidates please apply online at the link below

Submit your application indicating the position name in the email subject line. Only short-listed candidates will be contacted.

Deadline: 5th June 2020

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No Experience Assistant Procurement Officer Jobs - Makerere University, Kampala (MUK)

Organization:  Makerere University, Kampala (MUK)
Duty Station:   Kampala, Uganda
Reports to: Procurement Officer

About US:
Makerere University, Kampala is Uganda's largest and oldest institution of higher learning, first established as a technical school in 1922. It became an independent national university in 1970. Today, Makerere University is composed of nine colleges and one school offering programmes for about 36,000 undergraduates and 4,000 postgraduates.

Key Duties and Responsibilities:
·        To facilitate smooth bidding processes and properly store all procurement records
·        and information on suppliers/ Consultants/ contractors.
·        Prepare solicitation (bidding) document
·        Distribute the solicitation documents
·        Receive and register bids.
·        Attend to inquiries from bidders and suppliers /consultants/contractors.
·        Properly keep procurement records and information on suppliers/consultants/contractors.
·        Notify bidders of the outcome of the bidding process.
·        Preparing periodic reports for the Contracts Committee and Procurement and Disposal Unit.

Qualifications, Skills and Experience:
·        The candidate must hold an Honors Degree in Procurement /Purchasing or related field from a recognized institution.
·        In depth knowledge of regulatory laws is an added advantage
·        Ability to work as a team
·        Interpersonal skills,
·        Communication skills
·        Proven ability to meet timelines and handle multiple tasks simultaneously.
·        Computer skills

How to Apply:
All candidates are encouraged to send their applications using this link, Click Here and upload their full details of your biodata, education, qualifications, work experience, and all the other required information, including your Curriculum Vitae, Certificates, Transcripts, and at least three reference letters addressed to;

The Director
Human Resources
P.O. Box 7062 Kampala.

Deadline: 8th June 2020 by 17.00 Hours EAT.

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Earn over 2800 Euros monthly as Logistics Coordinator at Médecins du Monde (MdM)

Organisation: Médecins du Monde (MdM)
Duty Station: Uganda
Gross monthly salary: 2.816 Euros

About US:
For more than 40 years, Médecins du Monde (MdM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.MdM France currently works in more than 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Key Duties and Responsibilities: 
·       Under the supervision of the general coordinator, you will have the responsibility for catering to the logistical needs of the programmes in accordance with MdM and donor standards.
·       You will directly supervise, train and evaluate the finance, administration and logistics managers.
·       You will work in close contact with the finance, logistics and HR officers based at HQ.
·       Through a constant and clear communication with operational team, ensure that all logistics needs are shared, understood, and that all resources are prepared and delivered properly and in time, for the smooth implementation of activities
·       Ensure a flexible and relevant organization of the logistics team and assets to be able to quickly answer to urgent needs
·       Ensure the respect of MdM and donor’s procurement procedures (especially for drugs and medical supplies), elaborate and supervise purchase strategy
·       Supervise a secured and adapted storage of drugs and medical supplies
·       Participate in the identification of infrastructures, equipment, materials and suppliers necessary to the project’s appropriate implementation following the organisation’s and the donor’s requirements
·       Follow up the inventories of the mission and monitor logistics expenses flow
·       Set procedures of management for IT (computers) and communication (internet & telephone) and train the staff to use it
·       Supervise the transportation for teams and items and the management of the fleet
·       Supervise the safety and maintenance of premises (offices and guesthouses)
·       Implement processes/policies, rules and logistical tools together with HQ
·       Support and assist technical choices made in the field for the various logistics aspects (procurement, security, etc.)
·       Participate in the recruitment of all logistics local staff for the project
·       Manage the logistics project through planning, implementation, and monitoring of all logistics activities and ensure overall logistics support for efficient running of programmes
·       Ensure and facilitate efficient coordination within logistics department and between logistics, finance, HR and programmes to contribute to a coordinated and result-oriented approach
·       Work closely with the medical coordinator, deputy medical coordinator, finance coordinator, HR coordinator, HQ logistics advisor, HQ security advisor and medical referent, through effective communication and coordination
·       Attend all meetings organized to discuss security, logistics, and Covid-19 issues impacting MdM operations on the ground (UNDSS, Security meetings, District Health office meetings, Covid-19 task force meeting, etc)
·       Participate in Senior Management Team (SMT) coordination meetings
·       Participate actively in grant close out meetings to incorporate logistics planning into overall project close out strategy
·       Design and implement the process of closing out the project and be part of the team efforts
·       Proactively keep your direct supervisor and HQ supervisor informed of activities on regular basis
·       Maintain good relationship with partners and all stakeholders
·       Proactively report timely follow-ups of the logistics action plan
Security component
·       Ensure security and safety of country staff and assets
·       Train staff when necessary in safety and security procedures and protocols
·       Liaise with UN organizations and international agencies on security matters when required
·       Make and maintain contact with security focal points at the national and local level to ensure steady exchange of updates around security in country
·       Provide security clearance with respect to any travels and transport of goods
·       Update visitors on security situation before and after arrival in Uganda
·       Advise general coordinator on steps necessary to take on any emergency security situations
·       Establish good rapport with local and national level administrative, labor, customs, immigration, and other officials to ensure that MdM projects conform to local laws and customs and to minimize bureaucratic restraints on project implementation
·       Establish good rapport with other INGO’s and humanitarian actors
·       Attend all meetings organized to discuss security, logistical issues, and Covid-19 issues impacting MdM operations on the ground (UNDSS, security meetings)

Qualifications, Skills and Experience:
·       The ideal applicant should have at least 3 years of working experience in a humanitarian context as support services coordinator or logistics coordinator or log-admin coordinator
·       Experiences as logistics manager and/or administrative manager will also be valued
·       Capacity building experience is a must
·       Experience with ECHO contracts would be an asset
·       Experience in remote areas is a plus
·       Good ability to work quickly, under pressure and with short deadlines
·       Good ability to manage priorities and to adapt them daily according to the context
·       Good computing skills , high proficiency on Excel and good management of SAGA is a must
·       Willing to work in challenging situations
·       Good communication and problem solving skills
·       Driving licence would be an asset
·       A positive approach to community living is a must
·       Willingness to do considerable local travels
·       Ability to cope with stressful situations by being extremely flexible
·       Ability to work with a team of diversity in an intense situation
·       Excellent interpersonal relationship development skills.
·       Exhibit the values of respect, team-spirit, equity, dedication, cooperation and integrity (transparency, accountability and ethical behavior) in daily MdM activities
·       Ability to work under the pressure of deadlines while maintaining constant respect of internal procedures
·       Display leadership and management skills
·       Fluent English (written and spoken) is mandatory
·       You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

How to Apply:
All interested candidates should apply online at the link below

Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

Deadline: 15th June 2020

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