UN Programme Analyst, GBV Job Vacancies - United Nations Population Fund (UNFPA)

Job Title:       Programme Analyst, GBV Organization:  United Nations Population Fund (UNFPA) Duty Station:  Kampala, Uganda Reports...

Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

Fresher A' Level US Embassy Jobs - Purchasing Clerk (Salary UGX 43m )

Job Title:         Purchasing Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 43,091,326 /=
Open to: All Interested Applicants / All Sources
Position Number: Kampala-2020-016

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
 Job Summary:  The Purchasing Clerk serves as Locally Employed (LE) Staff Procurement Clerk for the U.S. Mission in Uganda, which includes a chancery, New Office Building (NOB) and New Office Annex (NOX), large warehouse complex, 113 owned or leased residences, USAID, Centers for Disease Control (CDC), National Institute of Health (NIH), Department of Defense (DOD) and other government agencies. Provides a variety of supplies and services in support of 30 agencies utilizing contracts, purchase orders, purchase card, blanket purchase agreement, and against existing General Services Administration (GSA), Department of State or other U.S. Government (USG) contracts. This includes gathering market research and supporting the procurement agents in acquisition of locally sourced requirements and hard to find items. This includes utilizing Ariba to prepare documents and purchase orders, dispatching the same to vendors and tracking of these orders to ensure delivery and eventual payment and closure of the file.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·        The applicants for the United States US Embassy Purchasing Clerk job opportunity should have completed secondary school
·        At least two years of experience in procurement, purchasing, supply management, or clerical work is required.
·        Grasp U.S. Government regulations and their application to specific situations, in-depth use of catalogs and equipment indexes is required.
·        Knowledge of host government local market practices and suppliers. Familiarity with local and international sources of supply and procurement procedures is required.
·        Good organizational skills, sense of priorities, ability to understand and process various types of USG documents, computer skills in various programs. This may be tested.
·        Language: English level III (Good working knowledge) Reading/Writing/Speaking is required. This may be tested.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications online at the link below.


Deadline: 9th March 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Fresher O' Level US Embassy Jobs - Warehouseman (Salary UGX 26 million)


Job Title:         Warehouseman
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 26,106,972 / =
Open to: All Interested Applicants / All Sources
Position Number: Kampala-2020-017

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Warehouseman is one of the employees in the non-expendable warehouse performing ware housemen duties.

Key Duties and Responsibilities:  
·        Warehouse Duties:  Loading and offloading furniture, equipment and supplies and place in Warehouse.  Set up and arrange party functions, clean/wash tents, glassware, flatware, chairs and tables.  Move furniture, appliances and equipment.  Keep warehouse and property clean and neat.   25%                                                                                 
·        House Make-Readies:  Deliver, place and set up furniture, appliances and welcome kit supplies in new and existing residences.  Hang draperies and make beds and ensure house in order for new arrivals. 20%
·        Party Items:  Issue, record, deliver party items which includes tents, tables, chairs, dishes, glassware and flatware.  Ensure all delivered items have been returned, cleaned and put under proper storage.  If not returned, track down and keep inventory of these items. 20%
·        Equipment and Tools:  Responsible for safe keeping, inventory of warehouse property, and, operating of both power and manual equipment/tools used in the warehouse.  Report any breakages or damaged property to the Warehouse Supervisor. 10%
·        Inventory:  Participate in physical annual inventory exercise, reconciliation duties and activities. 10%
·        Warehouse Disposal Sales:  Organize, deliver, arrange and tag furniture for auction at the site.  Carry out any other duties as assigned by your Supervisor.      10%
·        All other duties as assigned   5%


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·        The applicants for the United States US Embassy Warehouseman job opportunity should have completed O’ Level
·        At least two years of experience in warehouse work is required.
·        Ability to learn locations of various types of supply items and property items and to learn to recognize items by sight and from oral descriptions.
·        Physical ability to make safety decisions when moving furniture and operating power and manual equipment and tools are required.
·        Language:  Level III English (good working knowledge of written and spoken language) ability is required. This may be tested.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications online at the link below.


Deadline: 9th March 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Store Clerk Job Opportunities - Busoga Forestry Company (BFC) Ltd


Job Title:  Store Clerk
Organization:  Busoga Forestry Company (BFC) Ltd
Duty Station:   Jinja, Uganda

About US:
Busoga Forestry Company (BFC) Ltd. is one of Uganda’s leading commercial forestry plantation company and is based in Jinja, eastern Uganda. The company uses wood from existing and new plantations to produce high-value-added products based on the needs of its customers. BFC follows the highest corporate social & environmental standards as well as standards for responsible forest management.


Qualifications, Skills and Experience:
·       The ideal candidate must hold a  Bachelor ‘s degree in Procurement, Stores Management or related field
·       At least three years‘ relevant experience
·       Proficient computer skills, including Ms Skills (Word,PowerPoint, Outlook, and Excel
·       Excellent verbal and written communication skills
·       Accurate and precise attention to details

How to Apply:
All suitably qualified candidates Please email the documents below in a single PDF title to the Human Resources Department at hruganda@greenresources.no  indicating the position applied tor in the subject: HRBFC001
·       An application Form HRAF1 can be downloaded from this link Click here
·       Cover letter
·       Curriculum vitae (CV)

BFC is an equal opportunity employer with no consideration of gender, race, religion, age, disability or geographic origin. Only shortlisted candidates will be contacted. Please note that canvassing and lobbying will lead to automatic disqualification of the candidate. Female Candidates are encouraged to apply‘

Deadline: 6th March 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline


UN Jobs - Admin / Programme Associate - Procurement - United Nations Population Fund (UNFPA)


Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Reports to: International Operations Manager
Grade: G7

About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person's potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.

Job Summary:  The Admin/Programme Associate – Procurement serves the procurement and contracting needs of the Uganda Country Office. He/she will also support the design, planning and management of UNFPA’s country programme by managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations. The Admin/Programme Associate ensures proper and effective use of UNFPA’s and external partners’ resources in terms of the following:
·        Assisting all relevant CO staff  in defining and costing their procurement and logistics needs in accordance with the approved Annual Work Plans on a yearly basis;
·        Managing and safeguarding the integrity of the UNFPA procurement policies, procedures and practices;
·        Building capacity by advising programme staff and external parties on all aspects of procurement and logistics management implementation and organization;
·        Representing the UNFPA in UN Procurement working group.
·        The Admin/Programme Associate delivers quality services in procurement to internal and external clients; mastering all relevant rules, guidelines, processes, and procedures.  He/She takes a client-oriented, results-focussed approach to interpreting the rules, procedures and guidelines in service of the country programme; providing support and guidance to the Country Office and UNFPA supported programmes
·        You will also play an instrumental role in facilitating UNFPA’s country programme and project implementation, supporting design, planning and management, in the areas of population and development, reproductive health and gender.
·        You will apply established systems and procedures and assist in the creation of knowledge by compiling, synthesizing and analyzing relevant information, developing appropriate mechanisms and systems and ensuring compliance with procedures.

Key Duties and Responsibilities:  
Management of Office Procurement:
·        Prepares a consolidated Procurement Plan on the basis of a review of all Annual Work Plans and oversees procurement, ensuring the most economical and timely delivery of complete UNFPA country office procurement portfolio.
·        Liaises with the Senior Management Team and Programme Analysts/Specialists, in coordination (if required) with relevant Government Departments and NGOs, in defining accurate specifications and agreeing procurement modalities for the most effective and efficient procurement  in accordance with prevailing UNFPA policies and procedures.
·        Provides advice and systems to assist CO staff in proper forecasting, procurement planning and logistics management within their sphere of work in each of UNFPA’s thematic programming areas.
·        Reviews procurement requests and initiates procurement procedures for office and project equipment, supplies and services in a transparent and cost-effective manner; recommends procurement decision.
·        Ensures the provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records.  Provides regular updates on procurement timelines and ensures regular communication within UNFPA and externally with partners of the expected delivery dates.
·        Maintains a roster of consulting firms.
·        Monitors and evaluate effectiveness of procurement processes within the Country Office and its decentralised office and ensures compliance of the office business practices with the provisions of the UNFPA policies and procedures, work practices, and processes and suggest changes for improvement where and when necessary.
·        Oversees local procurement in the Country Office and participates on the CSMT procurement working group request/ necessity.
·        Maintains up-to-date and complete records, documentation and filing of all procurement processes.
·        Ensures that evaluations of service providers are completed in the correct and timely manner; and that the associated follow-up actions are implemented.
·        Develops and maintains a list of UN and UNFPA preferred suppliers.  Develops sound working relationships with suppliers and third party procurement customers.
·        Establishes and maintains working relationships with procurement/technical colleagues in other UN agencies.
·        Performs the dispatching function for the Country office; advising staff when procured goods arrive.  Ensures the checking and timely collection of procured goods by programme staff; and puts measures into place to ensure that this happens.
Assist in the capacity building of Implementing Partners on all aspects of procurement and logistics management:
·        Provide support to IPs on Third Party Procurement
·        Other procurement & logistic related activities.
Programme Support
·        Participating in the formulation of the country programme and component projects, by compiling and analysing information relevant to the UNFPA’s role in the country, drafting project documents and work plans and preparing tables and statistical data.
·        Supporting the evaluation of project and programme activities, establishing ways to assess achievement and recommending corrective action as required; conducting field visits; participating in review meetings and evaluation missions and preparing regular inputs to status and progress reports.
·        Guiding routine implementation of assigned projects, in coordination with national counterparts and project personnel, coordinating delivery of project inputs; and ensuring participation of national counterparts in training activities and study tours.
·        Providing logistical support to projects by coordinating project related meetings, workshops and events. Training and guiding project personnel and staff on national execution and programme policies and procedures.
·        Supporting advocacy and resource mobilisation efforts of the CO, by establishing and maintaining a network of donor and public information contacts. Assisting with organizing and conducting donor meetings and public information events, including preparing relevant background material for these events.
·        Assisting in implementing knowledge management strategies to capture lessons learned and best practices, sharing these with management for future planning
Administrative Support:
·        Ensures the timely completion of all procurement administrative requirements.
·        Fulfils the role of “Buyer” on Atlas and other Atlas functions relating to procurement.
People Management & Leadership:
·        Provides information, technical advice and guidance on all aspects of procurement activities, processes and procedures in relation to UNFPA business practices, liaising and advising on best practices as necessary in-house as well as with external stakeholders.
·        Keeps Country Office personnel abreast of latest developments in policies and procedures and all PSB activity as this relates to the Country Office including regular reporting of procurement activities.
·        Promotes local capacity building in procurement and logistics.  Designs and develop curricula and materials for procurement and logistics trainings and conduct the latter.
·        Exchanges relevant information and maintains an open line of communication with colleagues and his/her supervisor.
·        Actively participates in CO and operations unit meetings.
·        Performs regular audits on stocks and stores.
Other: When appropriate, undertakes other related duties assigned by the supervisor and/or Representative


Qualifications, Skills and Experience:
·        The ideal candidate for the United Nations Population Fund (UNFPA) Admin/Programme Associate – Procurement job opportunity should have completed secondary Level Education. First level university degree desirable.
·        At least seven years of related work experience.
·        Relevant experience in programme/ project management
·        Experience in international, public procurement or contracts and supplier management is highly desirable.
·        Experience with UN procurement, finance and contracting regulations and procedures will be a decided advantage.
·        Certification in CIPS, procurement, forecasting, or similar preferred.
·        Proven experience and track record in successfully managing complex bid processes for complex products and services; proven experience and track record in complex item and category management.
·        Experience in working in team and leading team projects is highly desirable.
·        Knowledge of global health and pharmaceutical market and stakeholders is an asset, especially in regards to sexual, reproductive and maternal health.
·        Knowledge of legal aspects of contract management is an asset.
·        Excellent working knowledge of MS Office (in particular, applications related to database and data analysis), Atlas (PeopleSoft or alternatively Oracle), E-filing system and other software applications is required.
·        Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
·        Delivering results-based programmes
·        Internal and external communication and advocacy for results mobilization
·        Languages: Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Competencies
Values:
·        Exemplifying integrity
·        Demonstrating commitment to UNFPA and the UN system
·        Embracing diversity in all its forms
·        Embracing change
Core Competencies:
·         Achieving Results 
·        Being Accountable
·        Developing and Applying Professional Expertise/Business Acumen
·        Thinking analytically and Strategically
·         Working in Teams/Managing Ourselves and our Relationships
·         Communicating for Impact
Functional Competencies:
·        Implementing management systems.
·        Business acumen and ability to multi-task and balance competing priorities.
·        Innovation and marketing of new approaches.
·        Pro-activeness and client orientation.
·        Organizational awareness.

N.B: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

How to Apply:
All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.


Deadline: 8th March 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

UN Procurement Officer Job Vacancies - United Nations World Food Programme (WFP)


Job Title:              Procurement Officer
Organization: United Nations World Food Programme (WFP)
Duty Station:  Kampala, Uganda
Reports to: Head of Procurement
Grade: NOA

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary:   The Procurement Officer will collect, analyse and report on information to maximise efficiency of procurement operations and activities.

Key Duties and Responsibilities:  
·        Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.
·        Contribute to analysis of data to provide recommendations for process improvement.
·        Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
·        Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.
·        Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
·        Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
·        Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries.
·        Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
·        Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
·        Establish and manage small contracts/portions of larger contracts that enhance the value WFP obtains from its engagements (e.g. Cost, Efficiency, Quality)
·        Collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
·        Other as required.


Qualifications, Skills and Experience:
·        The ideal applicant for the United Nations WFP Procurement Officer job placement should hold an advanced degree in any of the following areas obtained from a recognised education institution: Food Science and Technology, Agriculture, Procurement, Economics, Commerce, Business Administration of any related area OR a first degree coupled with an additional professional qualification and work experience;
·        At least six (6) years of progressively responsible experience in procurement, handling routine transactions/purchases of commodities/goods/services;
·        Experience in developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders);
·        Good working knowledge and experience using MS Office Applications;
·        Knowledge of WFP procurement policies and rules, regulations and procedures is desirable.
·        Experience handling routine transactions/ purchase of commodities/goods/services.
·        Experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders).
·        Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration).

Competencies:
·        Tendering & Contracting: Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
·        Vendor Management: Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
·        Commodity/Product/Service Intelligence: Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
·        Systems & Reporting: Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
·        Ethics & Compliance: Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
·        Procurement Execution-Commodity / Product / Service Intelligence
·        Procurement execution-ethics & compliance
·        Procurement execution-systems & reporting
·        Procurement execution-tendering & contracting
·        Procurement execution-vendor management

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline:  28th February 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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