Consultancy Jobs - Terms of Reference for Annual Data Household Survey - Farm Africa Livestock for Livelihoods (UK Aid Direct) Project in Karamoja, Uganda

  Job Title:      Terms of Reference for Annual Data Household Survey Organisation:   Farm Africa Project Name: Livestock for Livelihoo...

Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

UN Administrative Officer (Travel and Protocol) Job Vacancies - United Nations World Food Programme (WFP)

 

Job Title:    Administrative Officer (Travel and Protocol)

Organization: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

Reports to: Head of Administration

Grade: NOA

 

About WFP:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Job Summary:  The Administrative Officer (Travel and Protocol) is the custodian of the grand vision of the scaling up of Cash-based transfer programming.  Responsible for maximizing the value brought by the IT digital solution by understanding business and end-user requirements and prioritizing the work to be done. The position aims for an IT digital solution which achieves the highest quality in terms of technical usability, user acceptability, and domain suitability.

 

Key Duties and Responsibilities:  

·        Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.

·        Plan and coordinate the yearly physical inventory, oversight of the physical count process and reconcile the data after the physical Count;

·        Plan and coordinate the disposal of the asset in junction with the GAS HQ team and UNHCR

·        Responsible for facilitating short term visa needs for incoming staff, interns, consultants, and other short-term visitors.

·        Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

·        Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel & Protocol management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

·        Responsible for negotiating and re-assessing UN privileges with Government Ministries, local authorities for optimal terms.

·        Analyze asset data and make data-driven decisions throughout the different phases of the asset lifecycle to improve the management of assets in all offices:

·        Oversee the Asset Management Processes making sure the utilization is within corporate rules and regulations. Enhance the knowledge on our  corporate GEMS Global Equipment Management System by providing on the job training to the CO and Field Staff;

·        Management of official travel – local and international – through coordination and negotiations with travel agency and airlines, management of Shipments, Travel Authorizations and other related documentation ensuring conformance to staff entitlements.

·        Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the  corporate Occupational Safety and Health Policy.

·        Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with WFP rules prior to approval and certification;

·        Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

·        Preparation of Duty Exemption Certificates for personal and household effects of arriving and departing staff and arranging clearance through Ministry of External Affairs, close co-ordination with the staff members and the clearing agent ensuring handing over of respective completed documents for timely clearance.

·        Guide and advice staff in both Country/Area/Field offices, and coordinateall travel related matters within the Mission and lead de-centralization of asset management

 


Qualifications, Skills and Experience:

·        The ideal candidate for the United Nations World Food Programme (WFP) Administrative Officer (Travel and Protocol) job vacancy must hold a bachelor’s degree from an accredited university or college in Business Administration/Public Administration, Logistics or other relevant field relating to Administration.

·        At least five years of progressive experience in administration, finance/accounting, travel and protocol or related field is required

·        Language: Fluency in oral and written english

 

Competencies:

·        Business Support Services & Reporting: Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

·        Internal Controls & Risk Management for Administration and Engineering: Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.

·        Resource Management for Administration and Engineering: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.

·        Specialised Knowledge in Administrative Services: Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.

·        Customer Focus: Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

 

How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

 

Click Here

 

Deadline: 4th February 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Assistant Inventory Management Officer Jobs - Uganda Heart Institute

 

Job Title:    Assistant Inventory Management Officer

Organisation: Uganda Heart Institute

Duty Station:  Kampala, Uganda

Reports to: Inventory Management Officer

 

About US:

Uganda Heart Institute was legally established in 2001 as a Company limited by guarantee of its founding Bodies namely, Mulago Hospital, Ministry of Health, Makerere University and Uganda Heart Foundation. In UHI therefore commenced operating as a semi-autonomous Unit under Mulago Hospital. The purpose of the registering UHI as a limited Company was to fasten the growth and development of the Institute, by enabling it to solicit for funds and manage its resources at source.

 

Key Duties and Responsibilities:  

·        To receive, keep, retrieve and issue stores in accordance with the established procedures;

·        To receive and compile requisition orders;

·        To verify invoices against goods received notes;

·        To post and maintain stores records, and

·        To undertake stock-taking and stock-inspection

 


Qualifications, Skills and Experience:

·        The applicant must hold a Diploma in Stores/Supplies Management or Procurement or equivalent qualification from a recognized Institution.

 

How to Apply:

All eligible persons should address their applications including copies of their academic/ professional certificates, curriculum vitae (CV) and other relevant documents to the Executive Director, Uganda Heart Institute, P.O. Box 37392, Kampala, Uganda

 

NB: Please take note that these posts are to be filled on Permanent and Pensionable terms.

 

Deadline: 18th February, 2021.

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

2 Logistics Officer US Non-profit Jobs - LWF World Service

 

Job Title:    Logistics Officer (2 Job Vacancies)

Organization: LWF World Service

Duty Station: Uganda

Reports to:   Team Leader

 

About US:

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

 

Job Summary:  The Logistics Officers will oversee and ensure that all activities related to fleet and stores management are implemented in a timely and efficient manner according to the agreed LVIF Uganda, and Donor Guidelines, and provide leadership and coordination for all aspects relatad to fleet and stores in the designated Sub-Program.

 

Key Duties and Responsibilities:  

·        Adheres to a car parking policy that defines who can use the vehicle, at what time, for what purpose and when the vehicle must be parked.

·        Authorize the movement of vehicles leaving the compound and ensure that they are using authorized gate passes or mission orders.

·        Supervises drivers and ensures their performance management processes is adhered to, regularly sets targets for them and conducts effective appraisals

·        Supports fleet Management to ensure that movement of vehicles and repairs comply with regulations and policies.

·        Regularly inspects vehicles in order to establish its mechanical condition and roadworthiness.

·        Implements set procedures for effective vehicle usage while minimizing the costs.

·        Maintains a productive relationship with suppliers of vehicle repair services, fuel, oils and spares and coordinates regularly with the procurement function.

·        Oversees a system for monitoring and tracking the distances and relates them to fuel usage.

·        Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all goods and supplies.

·        Coordinate the receipt dispatch of goods, GDN, RR to ensure accurate recording, accounting and reporting is available at all times to support decision-making and ensure that all stores transactions are updated accurately on the stock/bin cards on a daily basis and use the SAGE system where applicable.

·        Support receipt/dispatch goods against official approved documentation (e.g. GRN, waybills and/or delivery notes) ensuring accuracy in physical count of goods including the quality in compliance with the established standards.

·        Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the LWF/Donor requirements.

·        Responsible for inventory management (e.9. physical stock verification, reporting, stock reconciliation etc.), to ensure any existing and developing issues with regard to proper stock management are timely addressed as per LWF standard procedures, ) and support daily warehouse closing reconciliation and accurate inventory checks and report immediately any discrepancy.

·        Regularly monitor the condition of the warehouse and goods and take appropriate actions to support efficient warehouse space-utilization. This includes the general maintenance of the warehouse, fumigation, and ensuring that the fire extinguisher are serviceable and usable.

·        Ensure that all receipts, returns, dispatches are accurately recorded and all transactions are reflected in the appropriate stock cards.

·        Supervise store staff, to ensure high-performance standards.

 


Qualifications, Skills and Experience:

·        The ideal candidate for the LWF World Service Logistics Officer job opportunity must hold a University Degree in Fleet and logistics management, Business administration or related field.

·        Post Graduate training in Project Planning and Management sound knowledge of management is an added advantage;

·        At least three years of professional experience in logistics management preferable with INGO

·        Ability to take initiative and work independently

·        Good organizational and team skills with attention to detail

·        Very good working knowledge of ICT technologies (internet and computer applications)

·        Ability to work under pressure

 

How to Apply:

All suitably qualified and interested candidates should submit an updated CV and Application letter giving a day time telephone contact and email addresses of 3 (three) work related referees only  through our recruitment email, recruitment.uga@lutheranworld.org

 

Please use the full job title of the position you are applying for as the subject line

 

Deadline: Friday, 22nd January 2021 by 5:00pm

 

NB: Only short-listed candidates will be contacted

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Several No Experience Fresh Graduate Jobs - Graduate in Training Program 2021 - Coca-Cola Beverages Africa

 

Job Title:    Graduate in Training Program 2021 (Several No Experience Fresh Graduate Jobs) – Finance, Accounting, Business Courses, Human Resources, Procurement, Supply Chain, Electrical Engineering, Civil Engineering, Mechanical Engineering, Automotive Engineering, Sales, Marketing)

Organisation: Century Bottling Company Limited (Coca-Cola Beverages Africa)

Duty Station:  Kampala, Uganda

 

About US:

Coca-Cola Beverages Africa is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. In Uganda, CCBA is represented by Century Bottling Company and Rwenzori Bottling Company.

 

Job Summary:  We are currently seeking to recruit qualified and highly motivated fresh graduates to train, develop and groom for careers in the following functions

·        Human Resources

·        Procurement & Supply Chain

·        Finance / Accounting and any other business-related course

·        Electrical /Mechanical/Automotive/Civil Engineering

·        Sales & Marketing

 

Key Duties and Responsibilities:  

·        Receive on-the-job training and formal training related to the rotational experience.

·        Work in different departments to gain perspective of the business.

·        Attend periodic evaluations.

·        Prepare reports for management as and when required

 


Qualifications, Skills and Experience:

·        The ideal candidates for the Coca –Cola Graduate in Training Program 2021 job vacancies must hold Bachelor’s Degrees (Upper second-class honors) from recognized Universities. First Class honors will be an added advantage.

·        Fresh graduate or must have graduated within the last 3 years (2019-2021).

·        Not more than 25 years of age by the date of the advert.

·        Strong interpersonal and communication skills.

·        Results-driven.

·        Excellent teamwork, influencing, and relationship- building skills.

·        Adaptability and Flexibility.

 

General: Persons with disability are encouraged to apply

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 1st February 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

UN Jobs - Administrative Officer (Fleet) - United Nations World Food Programme (WFP)

 

Job Title:    Administrative Officer (Fleet)

Organization: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

Reports to: Head of Administration

Grade: NOA

 

About WFP:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Job Summary:  The Administrative Officer (Fleet) will support the delivery of quality, customer-focused, value for money transport services that enable staff in the Country/Area/Field Offices to deliver food humanitarian and developmental assistances to the people we serve in Uganda. The role reports to Head of Administration, will liaise and co-operate with COs Administrative unit team and other Functional Units/Area/Field Offices within the Uganda Country Office with emphasis particularly on Fleet Management.

 

Key Duties and Responsibilities:  

·        Prepare annual plans and ensure availability of funds as well as timely outsourcing of services.

·        Prepare/update Terms of Reference (TORs) for the tendering process and update when required the Standard Operational Procedures (SOPs).

·        Ensure consistent and persistent travel planning on monthly and quarterly basis.

·        Analyzing the data summarized by fleet management software is a core part of the role.

·        Conduct analysis of vehicle status and make recommendations for timely replacement, including

·        determining the size and type of vehicles in order to improve cost-efficiency.

·        Manage vehicle related costs on fuel, repairs and maintenance to ensure timely payment, build and develop vendor relationships as well as implement the International Public Sector Accounting Standards (IPSAS) through timely recognition of goods and services, including Purchase Requisition/Purchase Order creation and verify accuracy and completeness of all invoices and satisfied for further processing and payment

·        Ensure vehicle repairs and maintenance are performed in accordance to the standard established to achieve maximum reliability with minimum downtime.

·        Developing, implementing and enforcing corporate best practices, policies and procedures of fleet management and corporate rules and regulations.

·        Supervise and Implement the CO/WFP corporate road safety policy and procedure which includes, planning and supporting effective on the job training

·        Prepare vehicle Fleet performance and operating cost and related periodic reports; Ensure timely, accurate and complete fuel maintenance and other fleet management transaction data are entered in the FMS (Fleet Management System) by the responsible staff in all offices.

·        Produce reports and information as required by the Organization promptly and on a timely basis via FMS and VTS (Vehicle Tracking System) Prepare periodical report on Fleet management key performance indicators such as operational cost performance, light vehicle utilization including rental vehicles where applicable, safety performance etc.

·        Manage the private use of WFP vehicles & billing to finance; up-date vehicle accident records and review/ analysis fuel consumption

·        Meeting compliance responsibilities improve driver safety by reducing the risk of accidents. As well as lower costs associated with accidents and potential fines.

·        Provide technical advice and assistance to transport supervisors, and other fleet staff; conducts periodic performance reviews to ensure the standardization approach is on target.

·        Ensure that all vehicles have the appropriate insurance coverage, initiate, and follow up on all claims with the local company as well as GVLP insurance policy.

·        Ensure timely accident reporting and accident follow up in accordance with WFP guidelines.

·        Supervise and Monitor the performance of WFP Light Vehicles (LVs) in the country to achieve optimum utilisation, guide CO, AOs and FOs on vehicle routing & scheduling for effective, efficient and safe LV fleet management in line with WFP corporate policy and CO strategy

 


Qualifications, Skills and Experience:

·        The ideal candidate for the United Nations World Food Programme (WFP) Administrative Officer (Fleet) job vacancy must hold a bachelor’s degree from an accredited university or college in Mechanical Engineering, Logistics / Supply chain, Business Administration or another related field.

·        A minimum of five years of professional experience in fleet/transport management

·        Excellent Communication and interpersonal skills.

·        Computer and software skills: familiar with fleet-specific programs like route navigation software and logistics and supply chain software. Good working knowledge with the complete Microsoft Office suite, proficient in MS Excel. Ability to analyze, interpret and identify process improvements

·        Finance and accounting literacy: Ability to review financial information (balance sheet) and how to establish a departmental and fleet budget.

·        Ability to supervise staff: Supervision, coaching and mentoring skills and ability of building cohesive and high performing team.

·        Understanding of what's under the hood: Ability to understand vehicle systems, mechanics, and technology.

·        Knowledge of applicable laws and regulations: well-versed in the environmental and safety laws, regulations, and rules that are relevant to fleet management.

·        Language: Fluency in oral and written english

 

Competencies:

·        Business Support Services & Reporting: Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

·        Internal Controls & Risk Management for Administration and Engineering: Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.

·        Resource Management for Administration and Engineering: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.

·        Specialised Knowledge in Administrative Services: Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.

·        Customer Focus: Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

 

How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

 

Click Here

 

Deadline: 4th February 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Related Posts Plugin for WordPress, Blogger...