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Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

Fresher UN Certificate Jobs - Procurement and Logistics Assistant - International Organization for Migration (IOM)

Job Title:        Procurement and Logistics Assistant
Organization: International Organization for Migration (IOM)
Duty Station: Kampala, Uganda
Reports to: Resource Management Officer
Ref: SVN: 12/08/018

About US:
Established in 1951, International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Key Duties and Responsibilities: 
  • Receive/crosscheck all goods purchased for IOM and raise the Goods Received Note (GRN) against Purchase Order as evidence that goods have been delivered. All the GRN shall be crosschecked and approved by Procurement and Logistics Officer before the items are transferred to stores.
  • After verification, process posting in PRISM system using MM module and Make sure the delivery is within tolerance limit. Coordinate any discrepancy with procurement and Suppliers.
  • Conduct first review of vendor invoices to ensure compliance with the order and goods received.
  • Maintain all IOM stocks with the highest degree of care, integrity, and honesty and in the most transparent manner. Provide support in the implementation of appropriate measures to safe guard Inventory in line with IOM established procedures.
  • Liaise with all users for the items received from suppliers to ensure that the right items have been delivered. Ensure goods/services received are of the right quality and that the quantity as described on the Purchase Order.
  • Update Bin Cards on daily basis and generate stock report on weekly basis for review by Procurement Officer. Keep updated records on stock cards, and/or computer inventory lists)
  • Handle all users requests and issue out as per the agreed issuing schedule and procedures and using the appropriate documentation.
  • Maintain efficient filing system for all documents, reports and procurement records and make sure it is updated regularly.
  • Maintain, record and update Movement of Assets Forms e.g. laptops, projectors, computers, cameras etc and ensure appropriate records regarding asset acquisition, assignment, tracking, donation disposal and retirement: ensure assets are located accordingly and used in the projects best interest.
  • Support the Procurement and Logistics officer in ensuring that all IOM assets in Uganda are insured at all times through a reputable insurance company under the best terms and conditions. Follow up on any claims that may arise
  • Maintain, record and update all Waybills issued for supplies/equipment transferred outside the IOM office and follow up on return of the waybill by the receiver.
  • Provide administrative support for all procurement and logistics related issues for the mission; like assisting in preparing the paper work and tracking signatures from required signatories.
  • Perform any other duty that may be assigned

Qualifications, Skills and Experience:
  • The ideal candidate for the International Organization for Migration IOM Procurement and Logistics Assistant job opportunity should hold a High School Degree/ Certificate with three years of relevant experience or Bachelor’s degree with one year of relevant experience from an accredited academic institution in Business Administration, Materials Management or Store keeping
  • Three years (One year for Bachelor’s degree or higher) of relevant professional experience material management.
  • Two years of experience with international organization on stores and warehousing.
  • Knowledge on supply chain for an ideal organization

How to Apply:
All suitably qualified and interested candidates should send their updated resumes with three references electronically to The subject of your email should be the Reference Number and Position Title i.e. “VN: 12/08/018 Procurement and Logistics.” Please ensure that send your attachments as ONE DOCUMENT in PDF. The title of your attachment should be your full name.

NB: Since the system is automated, if you do not follow the above mentioned instruction your application may be missed by the system.

Deadline: 23rd August 2018

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No Experience Operations Trainee NGO Job Opportunities - Mercy Corps

Job Title:          Operations Trainee (No Experience Jobs)
Organization: Mercy Corps
Duty Station:  Kampala, Uganda

About US:
Mercy Corps is an International NGO that exists to alleviate poverty and oppression by helping people build secure, productive and just communities. Mercy Corps has been fully registered in Uganda as an operational NGO. Currently Mercy Corps has an office in Kampala and is implementing Food Security programs which comprise of Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation Management Program in North and North Eastern Uganda. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations.

Key Duties and Responsibilities: 
Graduate trainee’s responsibilities:
  • Provide administrative support, as part of the operations team to prepare for events, new staff orientation and other major meetings managed by operations.
  • Assist in preparation of purchase orders, collection of quotes and drafting of QAs, and submit to proper department.
  • Review and make price comparisons from pre-qualified bidders for product specifications to determine best purchases.
  • Prepare and complete orders/items for delivery or pickup according to swap schedule (load, pack, prepare waybill and store release forms).
  • Perform inventory controls and keep quality standards high for audits.
  • Coordinating travel of MCU staff; booking flights, hotels, etc. – when required.
  • Prepare and submit contractor time sheets/ completion reports.
  • Track deliveries and make sure field offices receive exactly what was ordered from suppliers.
  • Undertake operational/administrative tasks in support of the team.
  • Monitor booking vehicle and meeting room booking arrangements in relation to calendared events and meetings and liaise with relevant staff to organize necessary support.
  • Ensure an updates and comprehensive procurement pre-qualified list of service providers.
  • Discreet and diplomatic handling of confidential matters and information.
  • Collect and send invoices to appropriate department for payment handling.
  • Follow quality service standards and comply with procedures, rules and regulations.
  • Run errands in town (postal services, pick up supplies).
  • Assist in preparing monthly expenditure payments and submitting them for payment. Track and organize payments/contracts (inform supervisor of submission, payment, completion etc).
  • Assist peers as required (coordinate meetings, training, etc.)
  • Receive and process warehouse stock products (pick, unload, label, store). Perform physical checks of items/order to ensure appropriate items were delivered.
  • Answer supplier and external vendor inquiries about order changes or cancellations and check requisition orders for accuracy.
  • Communicate and cooperate with supervisors and coworkers
  • Keep a clean and safe working environment and optimize space utilization

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Operations Trainee job opportunity should hold a degree or its equivalent in supply chain management, accounting, logistics, business administration or related field.
  • Proficiency in computer software, as well as Microsoft Word, Excel, Outlook.
  • Strong organizational and communication skills.
  • No prior experience is required at this time.
  • Willingness to learn and adapt.
  • Creative, proactive problem-solver who remains calm under pressure in a fast-paced environment.
  • Interest in working in a similar field in the future.

How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to:

Deadline: 21st August 2018

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HSSE Officer Job Opportunities - APM Terminals (Maersk Group)

Job Title:        HSSE Officer
Organisation: APM Terminals (Maersk Group)
Duty Station: Kampala, Uganda
Reports to: Head of HSSE
Ref.: AT-185011

About US:
APM Terminals is an international container terminal operating company headquartered in The Hague, Netherlands. It is one of the world’s largest port and terminal operators as well as providing cargo support and container Inland Services, and is the largest port and terminal operating company in terms of overall geographic scope. It operates 74 port and terminal facilities in 40 countries on five continents, with five new port projects in development, as well as over 100 Inland Services operations providing container transportation, management, maintenance and repair in 38 countries, for an overall global presence of 58 countries. APM Terminals is an independent business unit within the Danish Maersk Group – a Global Fortune 500 company with about 89,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and manufacturing industries - Join us to achieve even your most ambitious career goals!         

Job Summary:  The HSSE Officer represents the HSSE department and supports the entities in the implementation APMT global standards, better practices and compliance to local and national legislative requirements to ensure safe operations. APM Terminals Uganda– Inland Services currently has a vacancy for an HSSE Manager to direct activities of HSSE, thus ensuring that all HSSE standards are met in every area of the business.  The Operation is primarily focused on Depot operations for empty and full containers, Reefer container management and trucking activities. The operations provides services to the shipping lines, clearing agents, Importers, Exporters, transporters and other cargo owners.  Under general guidance of the Head of HSSE, IS Africa, this position
Key Duties and Responsibilities: 
HSSE Management
  • Guide all Managers on HSSE matters and ensure the implementation of recommendations.
  • Compile and manage annual HSSE action plans per facility through the companies reporting tool.
  • Conduct audits, review audit findings and manage compliance with action items.
  • Ensure that all incident investigations are handled effectively and in accordance with the APMT global HSSE standards.
  • Ensure that incident investigation reports are developed timely and that the corrective/preventative actions have symmetry to the root causes.
  • Co-ordinate and manage escalated incidents and problems that occur after hours.
  • Ensure that lessons learned from High Potential and High Severity Incidents are applicability applied and embedded.
  • Compile and circulate best practices and shared learning reports regarding all incidents.
  • Drive and ensure alignment in respect of all statutory obligations and compliance with local legislation and APMT global HSSE standards.
  • Advise on safety aspects with regards to the use of equipment and systems within the facilities.
  • Monitor the effectiveness of all HSSE representatives and conduct regular meetings.
  • Ensure that all HSSE appointments are trained, appointments in place and that duties reflect in Job Description.
  • Maintain incident statistics, analyse trends and propose/take remedial action.
  • Prepare monthly HSSE performance reports for Facilities.
  • Monitor the consistent application of HSSE policies, standards and procedures.
  • Evaluate the aspects of HSSE in tender documents together with project team.
  • Implement and manage HSSE projects as and when required/in accordance with strategy.
  • Maintenance and monitoring of safety systems in place.
  • Development, implementation and monitoring of safe systems of work to align with the Company’s Safety Management System.
  • Support operations in the implementation and revision of SOPs.
  • Provides supervision and direction for the Security staff.
  • Assist with formalities with entity security.
  • Prepares shift schedules for the security section.
  • Supervises the shifts by conducting routine patrols of the entity.
  • Provides advice to department heads on issues relating to security.
  • Manages relationship with National security, Police and all other security agencies ensuring necessary and prompt support on these fronts.
  • Maintains up-to-date information and knowledge on new developments in the area of Safety, Health, Environment, and Security.
  • Coach and support operational and management teams in HSSE matters and operational compliance.
  • Engage and motivate operational team.
  • Supports the entities to ensure that environmental best practices are in place, including waste management processes and environmental impact mitigations.
  • Supports entities in development and maintenance of safety files and records.
  • Track, manage and support the implementation of standards from the company’s safety compliance program (Fatal 5)
  • Compile and manage HSSE actions (from incidents, shared learnings, inspections, audits, compliance programs) through the company’s HSSE reporting tool.
  • Align and integrate regional and group HSSE strategy and engage with stakeholders on implementation
Contractor Management
  • Ensure contractor compliance in respect of all HSSE matters.
  • Ensure that contractor’s health and safety policies, procedures and systems are in place and are in accordance with APMT standards prior to access to Facilities.
  • Assist and support contractors in the preparation of risk assessments and safe working procedures.
  • Monitor the availability and appropriateness of risk assessments and safe working procedures.
  • Assist facilities security with outsourced providers.
  • Develop procedures to ensure that contractors, suppliers, consultants and visitors to the facilities comply with relevant legislation and APMT global HSSE standards.
  • Ensure compliance with the company’s Permit to Work system for contractors
  • Ensure compliance to the OHS Act in terms of contractor management, including but not limited to; contractor written agreements, safety file, risk assessments, method statement, safety policy, safety plan and organogram are in place for all contractors.
  • Ensure that the facility contractor safety files are maintained and in line with legal requirements
Risk Management
  • Support in the development, monitoring and review of entire risk assessment process
  • Assist management and workforce personnel in the identification and control of potential risk-sources.
  • Devise, develop and monitor effective risk management strategies and make recommendations on the implementation of these strategies.
  • Maintain and review the Risk Register, Risk Profile and associated Risk Assessments and Improvement Plans for areas of risk within Safety, Health, Security and Environment.
  • Conduct regular risk management forums and training sessions with teams
  • Track and effectively manage high risks through the company’s Project and Operational Management System, (Workfront, , Podio, Contractor Safety Management, GIZMO etc)
  • Conducts fire prevention inspections in the buildings and areas in accordance with fire prevention regulations.
  • Coach, support and train all managers and employees in HSSE matters and compliance.
  • Identify HSSE training needs, co-ordinate interventions and train to introduce them to major APM Terminals Safety, Security programs, Global projects and to engage them continuously to own HSSE processes and practices at all levels of operations
  • Training and development related strategies.
  • To provide compliance training in line with APMM/APMT requirements to equip them in preventing claims and legal disputes, sharpen skills for negotiations and dispute resolution

Qualifications, Skills and Experience:
The ideal candidate for the APM Terminals HSSE Officer job opportunity must hold  relevant qualifications skills and experience

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting APM Terminals e-recruitment jobs portal at the web link below.

Deadline: 26th August 2018

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Head of Operations Employment Opportunity - M-KOPA Solar Ltd

Job Title:       Head of Operations
Organisation: M-KOPA Solar Ltd
Duty Station: Kampala, Uganda
Reports to: Managing Director

About US:
M-KOPA Solar Ltd is the global leader of “pay-as-you-go” energy for off-grid customers. Since its commercial launch in October 2012, M-KOPA has connected more than 600,000 homes in Kenya, Tanzania and Uganda to solar power, and is now adding over 500 new homes each day. The success of M-KOPA (M= mobile, KOPA= to borrow) stems from making solar products affordable to low-income households on a pay-per-use installment plan. Customers acquire solar systems for a small deposit and then purchase daily usage. After one or two years of payments, customers own their solar systems outright and can upgrade to more power.

Job Summary:  The Head of Operations will develop and implement M-KOPA operational strategies for improving business processes, functions, service quality & delivery, business reporting and continuity, and product launches working closely with senior Managers and external stakeholders.

Key Duties and Responsibilities: 
  • Provide strategic leadership in developing and reviewing M-KOPA business Operations strategy;
  • Continuously review existing operational processes and Warehouse SOPs, create innovative improvements, ideally using automated technological solutions that scale with the business and in line with overall business strategy.
  • Oversee and take ownership of the supply chain from clearing of goods at the border to release of goods to the customer, including management of returns and swaps.
  • Manage UG logistics process; taking the lead on supplier sourcing and management, stock ordering in alignment with sales goals and cash flow requirements and minimizing obsolete stock.
  • Oversee and manage key operational cross-business projects, such as product launches and innovatively champion business change initiatives through tight coordination of people and resources against budgets and timelines
  • Provide support to the customer Operations team to manage Demand / Supply planning and ensure Swaps, BTL, Returns and Reverse logistics are handled as per the M-KOPA supply chain policies.
  • Identify and communicate critical risks to within supply chain of products, informing all relevant stakeholders, and creatively solving problems.

Qualifications, Skills and Experience:
  • The applicant for the M-KOPA Head of Operations job placement must hold a bachelor’s degree in Engineering / Supply Chain / Finance
  • Five years in above function at an executive level in a supply chain-oriented organization
  • Demonstrated experience in Warehouse, Logistics, Supply Planning, Inventory Management and Returns Management
  • Operational experience in supply chain systems and tools
  • Excellent communication skills and ability to work cross-functional
  • Experience leading teams of people of various disciplines and skill levels

How to Apply:
All suitably qualified and interested candidates should send their cover letters explaining why they feel they are the best candidates with updated CVs with the subject title “Head Of Operations” to: addressed to:

NB: Due to the large number of applications received by us, we regret that you will not be contacted unless you are short listed for the post and invited for an interview. Therefore, if you have not heard from M-KOPA within 4 weeks of the date of the deadline your application, you should assume that you have not been successful on this occasion. This measure has been taken in the interests of efficiency and cost effectiveness and we apologize for any inconvenience this may cause.

Deadline: 10th August 2018

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UN Procurement Associate Non-profit Jobs - United Nations Development Programme (UNDP)

Job Title:        Procurement Associate
Organization: United Nations Development Programme (UNDP)
Duty Station: Kampala, Uganda
Reports to: Procurement Analyst

About UNDP:
The United Nations Development Programme (UNDP) is the United Nation’s global development network. UNDP advocates for change and connects countries to knowledge, experience and resources to help people build a better life. The UNDP provides expert advice, training, grant support to developing countries including Uganda with increasing emphasis on assistance to the least developed countries. 

Job Summary:  The Procurement Associate provides leadership in execution of procurement services in CO ensuring their effectiveness, transparency and integrity. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit. The Procurement Associate supervises and leads the support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex procurement-related issues and information delivery.

Key Duties and Responsibilities: 
Ensures administration and implementation of the operational strategies focusing on achievement of the following results:
  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
  • CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
  • Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
  • Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the CO including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.
Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:
  • Preparation of procurement plans for the office and projects and their implementation monitoring.
  • Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
  • Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas.
  • Review of procurement processes conducted by projects; submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Presentation of researched information on procurement in the CO.
  • Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
  • Organization of joint procurement processes for the UN Agencies in line with the UN reform.
Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Tasked with the development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
Ensures proper control of CO Assets focusing on achievement of the following results:
  • Preparation of inventory reports.
  • Implementation of Inventory and physical verification control in the CO and projects.
Ensures organization of logistical services focusing on achievement of the following results:
  • Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
  • Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Organization of trainings for the operations/ projects staff on Procurement.
  • Synthesis of lessons learnt and best practices in Procurement.
  • Sound contributions to knowledge networks and communities of practice.

Qualifications, Skills and Experience:
  • The ideal applicant for the United Nations UNDP Procurement Associate job placement should have completed secondary education. 
  • Specialized training in Procurement; or a bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
  • UNDP Procurement Certification or Procurement Certification from an internationally recognized provider such as CIPS (level 3) will be a distinct advantage.
  • Seven years of progressively responsible procurement experience is required at the national or international level.
  • Previous experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web-based management systems.

Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
  • Shares knowledge and experience
  • Encourages office staff to share knowledge and contribute to UNDP practice areas
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to perform a broad range of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets.
  • Sound knowledge of financial rules and regulations
  • Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates openness to change and ability to manage complexity

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

How to Apply:
All suitably qualified and interested candidates who so desire to join the United Nations Development Programme, UNDP, in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent Click Apply Now.

Deadline: 13th August 2018

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