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Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

3 Fresher Logistics Assistant UN Jobs - United Nations World Food Programme (WFP)




Organization: United Nations World Food Programme (WFP)
Duty Station:  Mbarara (Isingiro, Rwenzori & Bunyoro), Uganda
Reports to: Logistics Officer
Grade: SC5

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary:  This job will be based in WFP Office - Mbarara (Isingiro, Rwenzori & Bunyoro) and the incumbents will report to the Logistics Officer, or the designate. At this level, the incumbent is expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. He/She will be able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. The Logistics Assistant will implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. 

Key Duties and Responsibilities: 
                     Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
                     Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
                     Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
                     Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
                     Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
                     Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
                     Assist in management of commodity accounting data quality and integrity.
                     Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
                     Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
                     Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
                     Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
                     Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadline


Qualifications, Skills and Experience:
                     The ideal candidate for the United Nations UN World Food Programme (WFP) Logistics Assistant job placement should hold a bachelor’s degree or its equivalent obtained from a recognised education institution in any of the following areas: Statistics, Economics, Logistics and Transport, Supplies Management, Busienss Administration, transport/freight forwarding/customs clearing and logistics/supply chain management, or other related area;
                     At least five (5) years of progressively responsible experience in Supply Chain Industry;
                     Experience in corporate accounting systems and running queries on on-going shipments and commodity stocks/food stock;
                     Experience in ananlysing data (on commodities, funds etc.) and drafting reports
                     Experience in measuring service providers' performance against set key performance indicators (KPIs)
                     Experience in preparation of contract documentation.
                     Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
                     Experience analysing data (on commodities, funds, etc.) and drafting reports.
                     Experience in measuring service providers’ performance against set KPIs.
                     Experience in assisting the preparation of contract documentation.
                     Experience in providing technical business support in corporate systems.


Competencies:
                     Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
                     Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
                     Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
                     Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
                     Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
                     Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 28th April 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





UN Procurement Assistant Jobs - Food and Agriculture Organization of the United Nations (FAO)


Organisation: Food and Agriculture Organization of the United Nations (FAO)
Duty Station: Kampala, Uganda
Reports to: FAO Representative

About US:
The Food and Agriculture Organization of the United Nations (FAO) has a global mandate to improve nutrition, increase agricultural productivity, raise the standard of living in rural populations and contribute to global economic’ growth. Achieving food security for all is at the heart of FAO’s efforts - to make sure people have regular access to enough high-quality food to lead active, healthy lives.

Job Summary:  The Procurement Assistant will, in accordance with FAO rules and regulations provide support to ensure that the Organization procures goods, works and services based on “Best Value for Money” principles.

Key Duties and Responsibilities: 
                     Prepare solicitation process, identify method of solicitation, prepare tendering documents (including Expressions of Interest [EOI], Request for Quotations [RFQs], Invitations to Bid [ITBs], Request for Proposals [RFPs]), distribute invitations to tender and conduct all aspects of bid/proposals evaluations and ensure that the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
                     Ensure tracking of all procurement processes from receiving and reviewing procurement requisitions for completeness up to delivery/completion of goods/services, acceptance, payment, and follow up with requesting/requisitioning units to ensure that all requirements are met;
                     Contribute to preparing a procurement plan for FAO Uganda, and ensure its implementation and monitoring;
                     Ensure full compliance of procurement activities with UN/FAO rules, regulations, policies and strategies;
                     Organize and participate in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC) preparing submissions for the latter when required;
                     Draft purchase orders, low value orders, contracts and Letters of Agreements (LoAs);
                     Verify funds’ availability prior to launching procurement actions, and ensures that the funds available are allocated in consultation with the responsible staff;
                     Ensure that the invoices/payment requests are received certified and include all the supporting documents that are required for finance to process the payment; in cases of quality issues coordinate with the technical team on liquidated damages to apply before forwarding invoices for payment and for delays in delivery recommend liquidated damages to apply as per FAO rules and regulations.
                     Prepare updates on Lease Agreements (LAs), LoAs and Memoranda of Understanding (MoUs) and keep track of their payment schedules;
                     Prepare reports and routine correspondence on procurement subject-matters;
                     Draft justifications/rationale and Notes for the File related to procurement when and as needed;
                     Maintain an accurate and updated filing system in the Procurement Unit; and assist in the classification and maintenance of documentation relating to procurement subject-matter areas;
                     Identify  local  dealers and potential suppliers of goods from the local market applying MS 502 FAO procurement rules and regulations and maintain an updated suppliers’ and vendors’ database; prepares vendor forms for suppliers and contractors;
                     Liaise with Logistics Unit for timely preparation and receipt of letters of import exemption and re-export, follow up on clearance of goods and shipments and ensure safe arrival of the consignments to the final destinations;
                     Perform other related duties as required.


Qualifications, Skills and Experience: 
                     The ideal candidate for the Food and Agriculture Organization of the United Nations (FAO) Procurement Assistant job opportunity should hold a University degree in Procurement, Business, Public Administration, or related field
                     At least three years of in-country work experience in procurement.
                     Excellent oral and written communication skills in English.
                     Knowledge of Microsoft office software packages (MS Word, Excel, etc.) and experience in handling of web based procurement management systems.
                     National of Uganda.

FAO Core Competencies
                     Results Focus
                     Teamwork
                     Communication
                     Building Effective Relationships
                     Knowledge Sharing and Continuous Improvement


Technical/Functional Skills
                     Demonstrated ability to work in a multicultural team, and interpersonal skills.
                     Demonstrated ability to work under pressure and meet deadlines.
                     Procurement Training and certification is an asset
                     Experience in procurement with UN agencies or international NGOs and multi-national enterprises

How to Apply:
All suitably qualified and interested Ugandan nationals should submit their applications online at the link below.


Deadline: 25th April 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




2 UN Assistant Storekeeper Diploma Jobs - United Nations World Food Programme (WFP)


Organization: United Nations World Food Programme (WFP)
Duty Station:  Uganda
Reports to: Head of Field Office
Grade: SC3

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary:  The Assistant Storekeeper will support receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.

Key Duties and Responsibilities: 
                     Provide overall supervision and training of Tally Clerks and Casual Labourers;
                     Effectively receipt/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
                     Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
                     Conduct daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
                     Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions to enable informed decision making;
                     Implement appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
                     Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards.
                     Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.


Qualifications, Skills and Experience:
                     The ideal candidate for the United Nations UN World Food Programme (WFP) Assistant Storekeeper job placement should hold a Diploma in Stores Management, Logistics, Supply Chain and Business Administration/Management, Procurement or related field obtained from a recognized education institution;
                     A minimum of three (3) years of progressively responsible professional experience in a fast paced environment dealing with managing logistics database, running queries on ongoing shipments, pipeline information, inventory management, service provider contracts administration and execution;
                     Experience in warehouse management, Casual labour management or pest management;
                     Fluency in both Oral and Written English;
                     Proficiency in the local language dialects of Lugbara, Madi, Aringa and Luo is desirable.
                     Previous experience monitoring various aspects of logistics operations.
                     Experience in supporting warehouse management.
                     Experience in supporting inventory management.
                     Experience in data entry and extracting routine reports.

Competencies:
                     Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
                     Planning, Project & Resource Mgmt: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
                     Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
                     Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
                     Warehouse and Inventory Management: Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP's operational warehouse procedures.
                     Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 28th April 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Administrative & Procurement Officer US Non-profit Jobs - Heifer International


Organization: Heifer International
Duty Station:  Kampala, Uganda
Reports to: Country Director

About US:
Heifer International, an international not-for-profit organization founded in 1944 in the United States of America, works with resource constrained families in 125 countries worldwide to develop innovative solutions to the underlying causes of hunger, poverty and environmental degradation.

Job Summary:  The Administrative & Procurement Officer will work with the country program team to judiciously and efficiently implement the operational plans and targets including; supply chain, procurement, logistics and fleet management in accordance with Heifer Project International (HPI) policies/procedures and Donor requirements.

Key Duties and Responsibilities: 
Coordination of procurement processes ensuring value for money and compliance (35%)
                     Develop annual procurement plan to guide procurement activities. Ensure that project specific procurement plans align with the overall country plans.
                     Manage the process of procuring goods and services and/or contracting in accordance with (Heifer Project International) HPI procedures and Donor Requirements.
                     Coordinate the pre-qualification of suppliers/service providers.
                     Solicitation of bids, analysis and presentation to the procurement committee in line with HPI procurement policy & guidelines.
                     Support the procurement committee and project managers in the procurement process through coordinating all procurement committee meetings, following upon procurement requests, LPO and purchases
Coordination and management of fleet, logistics and ensuring timely delivery of goods & services. (30%).
                     Provide logistical support for travels both to the field and out of the Country.
                     Coordinate fuel management including timely submission of fuel requests and accountabilities.
                     Follow up with managers and drivers to ensure fuel receipts and log book records are submitted by end of the month
                     Review logbooks and prepare the monthly fuel consumption Report and notify management on any anomaly.
Provide administrative support for the smooth running of the Country Program activities. (20%)
                     Coordinate country office meetings, conferences and workshops as well as accommodation and entertainment arrangements for organization visitors and regional staff including study tours.
                     Organize and schedule travel arrangements for staff that are travelling out of the Country, including ticket reservation, Hotel reservations and airport transfers.
                     Spearhead organizing Quarterly Program and Staff General Meetings.
Ensure effective records and Information Management. Including dissemination of reports required to managers, projects, donors and HQ (10%)
                     Maintain and update project databases including documents in hard /soft copy formats on project files and ensure that records are up to date, filed and archived.
                     Others: May perform other job-related responsibilities as assigned (5%)


Qualifications, Skills and Experience: 
                     The ideal candidate must hold a Bachelor’s degree in Logistics, Procurement, Administration or business studies from recognized college or university with at least two (2) years’ relevant work experience
                     Previous experience in working with international organizations.
                     Basic computer skills, writing and analytical skills is required.
                     Post-graduate Diploma or part qualification of a professional course in logistics or procurement is an added advantage with at least two (2) years’ relevant experience in administrative support or similar employment
                     Excellent organizational and administrative skills.
                     Knowledge of word processing, spreadsheets, database and electronic mail software (Microsoft preferred).
                     Strong English language skills - oral and written.
                     Good communication and interpersonal skills.
                     Team player and bridge- builder with demonstrated ability to collaborate across multiple levels, project participant, partners, government agencies, institutions, Heifer senior leadership.
                     Confident in and experience with the use of technology in development.
                     Demonstrated ability to work collaboratively and effectively with colleagues and stakeholders
                     Strong writing and presentation skills for a variety of audiences including donor reporting and materials for publications.

How to Apply:
All candidates should apply online at the link below.


Deadline: Friday, 26th April, 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





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