Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

Travel Consultant (IATA Certified) Job Placement - FIG Consult Limited (Tour and Travel Company)

Job Title:   Travel Consultant
Organisation: FIG Consult Limited (Tour and Travel Company) 
Duty Station: Kampala, Uganda
Benefits: 850,000 UGX, Health Insurance, etc

About US:
FIG Consult Limited is a leading Human Resource Consultancy. They are recruiting on behalf of a valuable client, one of the oldest tour and travel companies with International accreditation.

Job Summary: The Travel Consultant will be responsible for planning, selling, arranging travel Itineraries and bookings for our clients. The Travel Consultant will be tasked with promoting and booking traveling arrangements for clients, formulating tour or holiday packages with the goal of enhancing client satisfaction and growth to our client base.

Key Duties and Responsibilities: 
·         Carry out research of various destinations and means of travel regarding prices, customs, weather conditions, reviews etc.
·         Making and confirming bookings using Amadeus Software.
·         The incumbent will diagnose the clients’ specifications, needs and wishes and sale suitable travel packages or services
·         Be a liaison point between airlines, hotels, care hire services etc. on behalf of clients
·         Record all inquiries and bookings.
·         Support clients in finding travel package deals for their needs, included but not limited to accommodation, transfers and air travel
·         Ensuring that a minimum of 50% of all enquires are converted into bookings by quick, detailed and accurate response enquiries
·         Organize travels from beginning to end, through booking tickets and accommodation, securing rental transportation etc.
·         The jobholder will also supply travelers with pertinent information and useful travel/holiday material (guides, maps, event programs etc)
·         Collect deposits and balances (Key account Management)
·         Use promotional techniques and prepare promotional materials to sell itinerary tour packages
·         Handle unforeseen problems and complaints and determine eligibility for money returns
·         Attend conferences to maintain familiarity with tourism trends
·         Create and update electronic records of clients
·         Secure new clients and retention through high level of customer service
·         Provide alternatives for customer travel
·         Focus on Up-selling to increase revenue
·         Build and maintain relationships with key persons
·         Keep financial statements and documents
·         Attain revenue and profit targets
·         Inform clearly all customers of terms, conditions and cancellation policy for each booking
·         Manage all customer complaints with diplomacy and refer to manager whenever necessary
·         The incumbent will book hotels, visas and flights linked to the current booking and ensure all other services are confirmed and meet client’s expectations
·         Prepare and submit weekly, monthly reports as required

Qualifications, Skills and Experience: 
  • The applicant must hold an IATA certification
  • At least three years of experience in an IATA-accredited agency
  • Excellent knowledge of traveling software Amadeus (Mandatory)
  • Well versed in various areas of travel (domestic/international, business/holidays, group/individual etc)
  • Commercially aware
  • Excellent interpersonal skills
  • Good numerical ability
  • Excellent verbal communication skills
  • Good negotiation skills.
  • Good planning skills
  • Proven working experience as a travel and tours consultant
  • Proficiency in English; knowledge of additional languages is an advantage
  • Exemplary sales skills and customer oriented approach
  • Knowledge of computer reservation programs
  • Effective Oral and written Communication skills.
  • Excellent organizational skills and pay close attention to detail
  • Can work independently and as part of a team
  • Friendly and flexible
  • Ability to relate to people of different cultures and backgrounds 

How to Apply:
All suitably qualified and interested candidates are encouraged to send their cover letters (include salary expectation) and updated CVs via email to with the subject line quoted as “Travel Consultant.”

Deadline: 17th December 2018 by 5.00pm

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Fresher Procurement Officer Jobs - Payway Uganda

Job Title:     Procurement Officer
Organization: Payway Uganda
Duty Station: Kampala, Uganda

About US:
African Vending Systems is a limited liability company, registered in Uganda and registered with the Uganda Investment Authority. PayWay® is a registered business name and trademark for African Vending Systems Limited as well as AVS, therefore the two may be used interchangeably.  PayWay started its operations in Uganda and preparations are under way to extend to other African countries. PayWay has developed and implemented a payment platform that is integrated with self-service kiosks, mobile point of sale terminals, mobile operating systems as Android, iOS and Blackberry and other cross-platform systems, USSD capable devices and via web-based interface. Some of the service providers include UMEME, Uganda Telecom, Africell, Africell Internet, MTN, Airtel, K2, Smart Telecom, Vodafone, Multichoice DStv and GOtv, StarTimes, Zuku TV, TVNXT, AzamTV, Foris Telecom IN Connecting, Tangerine Internet, Smile, Roke Telkom, Net Pesa Virtual Mastercard, Tugende, Red Cross, National Lottery, FX Trader, and other providers that have shown interest in integration.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Payway Procurement Officer job placement should hold a University degree or a Diploma in any of the following disciplines: Procurement, customs clearance, logistics, or any other related field attained from a recognized institution;
  • A minimum of two years of relevant working experience in Logistics management, clearing and forwarding or any other related field gained from reputable organization.
  • Good working knowledge and experience using MS Office applications

How to Apply:
All suitably qualified and interested candidates should send their applications accompanied with detailed curriculum vitae, copies of academic transcripts and certificates, telephone contacts, names and addresses of three referees via E-mail to

Deadline: 20th December 2018

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Procurement Officer NGO Job Opportunities - Lifewater International

Job Title:     Procurement Officer
Organisation: Lifewater International
Duty Station:  Kampala, Uganda
Reports to: Finance and Administration Manager

About US:
Lifewater is a Christian water development organization dedicated to effectively serving vulnerable children and families by partnering with underserved communities to overcome water poverty. Motivated by our faith in Jesus Christ, we serve the least and last as a demonstration of God’s unconditional love for all people. Lifewater International serves all people, regardless of religion, race, ethnicity, or gender.

Job Summary:  The Procurement Officer will be an integral member of the Operations team and provide oversight of procurement in Lifewater International while working closely with the Programs and Finance Departments. He/ she will be responsible for ensuring that all procurement and contracts are in compliance Lifewater Procurement Policy and PPDA Act & Regulations of the Republic of Uganda.

Key Duties and Responsibilities: 
·         Ensuring the preparation of a Consolidated Procurement Plan and Disposal for goods and services
·         Drawing procurement plans in line with LI approved budget and follow up for smooth execution.
·         Ensuring that LI procurement policies and formats are properly used.
·         Assisting the program staff in creating clear and understandable purchase requests (PR) and other documentation
·         Ensuring a working Procurement Committee of which you are part is working in relation to sealed quotation procedures, tender preparations, opening, evaluation and award process, documentation of all committee meeting decisions
·         Participating on the prequalification of suppliers.
·         Collecting quotations and bids from the market as requested by the managers and as per LI standards and formats
·         Liaising with suppliers and other stakeholders to ensure timely delivery of goods and services as per contract to respective LI field offices and ensure GRNs are issued while inadequate, broken, lower quality goods not meeting the requirements of the order are rejected.
·         Receiving all bids from suppliers and ensuring that proper procedures of receipt of bids are followed as per PPDA Regulations.
·         Organizing for the opening of bids in line with PPDA regulations.
·         Participating in evaluation of bids and compilation of evaluation reports in line with PPDA Guidelines and Regulations, 2003.
·         Ensuring the safe custody of all bid documents, Purchase Requests with all the supporting documents and contracts, as well as having all information like bid notices, best-evaluated bidder, notification of award are displayed and posted on LI Notice Boards and Website.
·         Drafting letters / contracts as well as updating them into the respective databases periodically
·         Liaising with Accounts team to have the availability of procurement funds and timely payment of suppliers.
·         Negotiating prices with suppliers and preparing the local purchase orders to the suppliers
·         Processing payments for completed procurements ensuring acknowledgement in terms of GRNs, Completion Certificates
Other general duties:
·         Provide Orientation on Procurement procedures from time to time to new recruits in line with LI policy.
·         Prepare monthly procurement reports and ensure their timely submission to the Country Director.
·         Conduct site visits for construction related procurements in collaboration with Engineers and other Program staff to verify materials and other direct deliveries made to beneficiaries.
·         Conduct market surveys for prices and maintain a list of prices for commonly purchased items in all Program areas of operation.

Qualifications, Skills and Experience: 
·         The ideal candidate must hold a Bachelor’s degree in Procurement and Logistics or a closely related field.
·         Possession of professional qualification -Chartered Institute Purchasing &Supply (CIPS) is an added advantage
·         A minimum of three years’ experience in Logistics and Procurement Management in reputable organization. Working experience of NGOs is an added advantage.
·         Computer knowledge including, but not limited, to MS Word, Excel, Navision, Power Point and Access.
·         Knowledge, deeper understanding and experience is using of PPDA Act and Regulations.
·         Good judgment, strong communication skills and high integrity
·         A clear understanding of procurement ethics and donor compliance is essential.
·         A demonstrated ability to multi-task and process information into action such that program activities are not delayed.
·         Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently.
·         Ability to prioritize, problem solve and simultaneous attention to detail as well as strategic vision are essential.
·         A strong commitment to teamwork and accountability
·         Well-developed analytical and reporting skills.
·         Must be a committed Christian, active in a local church
·         Commitment to the mission, vision, and core values of Lifewater International

How to Apply:
All suitably qualified and interested applicants with relevant qualifications and experience should submit their application letters, detailed Curriculum vitae and copies of academic certificates, professional membership certificates and addresses of three (3) referees to the Human Resource Manager at or Subject of email should read the position you are applying for.

Deadline: Monday, 7th January, 2019.

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Procurement Officer NGO Jobs - CARE International

Job Title:             Procurement Officer
Organization: CARE International
Duty Station:  Kampala, Uganda
About US:
CARE International is a leading global development and humanitarian organization. In 2014, CARE worked in 90 countries around the world, supporting 880 poverty-fighting development and humanitarian aid projects, reaching more than 72 million people. CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor, with a focus on women and girls. Our current program focusses on women and girls’ economic rights, particularly financial inclusion and governance of natural resources women and girls depend upon, and on their sexual and reproductive health rights, including a life free of violence. Our programming is guided by our core values of excellence, accountability, respect, integrity and transparency.

Job Summary: The Procurement Officer will implement CARE Uganda’s procurement policy and processes while ensuring timely, cost effective acquisition of goods and services that results in added value to CARE Uganda by meeting the standards of international best practice, CARE USA operations manual and Uganda’s regulations.
Key Duties and Responsibilities: 
Coordinate and manage the procurement planning process for the CARE Kyangwali office ensuring that all needs are identified, budgeted and planned for purchase in a timely manner.
·         Participating in operational planning  for the field office to ensure procurement planning is included.
·         Collating procurement requests into a plan that will result in most cost-effective purchasing
·         As a member of the Procurement Committee, preparing all necessary documentation for tender evaluation meetings
·         Keeping users informed concerning the status of procurement requests and anticipated delivery times, especially in the case of delays or problems
·         Reviewing and updating the approved suppliers list to ensure that the database on the existing and potential sources for procurement of the items and services required by the sub office are up-to- date.
Coordinate and monitor the Pre-Qualification, Evaluations and Vendor Management process ensuring that the best and qualified suppliers are identified to deliver goods and services to CARE Uganda.
·         Liaising with the project managers and event organizers to collate their requirements and needs so as to be specific while compiling request for Quotations.
·         Taking the lead in the development and preparation of the bid documents to ensure that the most technical and financial sound supplier is identified to provide services to the sub office
·         Participating in the pre-qualification and selection of suitable competitive suppliers that will result is technically competent suppliers work with CARE Uganda
·         Coordinating the feedback and communication to all bidders ensuring an effective and transparent system that communicates positive and or constructive feedback to the bidders in a timely manner
·         Conducting market surveys to identify supply source of items , evaluation of the quotations, negotiating with suppliers
·         Providing evaluation reports to management that demonstrates a transparent and effective / efficient procurement process
·         Reviewing and analysing supplier performance against LPO / requirements to establish relevance and performance so as to provide performance feedback to both CARE Uganda  and the supplier.
Ensure that all procurement purchases are made from qualified suppliers and in a timely manner as defined in CARE Uganda procurement policy.
·         Placing orders for goods, works and services and following up to ensure timely and accurate delivery.
·         Develop and place  the required adverts in the newspapers for all procurement requests as and when required
·         Consulting with internal customers in order to fully understand their requirements, advising them as appropriate
·         Analysing cost: benefits and supporting clients to make appropriate purchasing decisions
·         Purchasing goods and services, completing all documentation according to CARE’s procedures; passing all contracts to the Administration Manager for verification and approval
·         When applicable ensuring that bills are reconciled (eg.utilities, courier etc); initiating payment if the bill is accurate and negotiating with suppliers if not.
Manage and maintain all required procurement  documentation ensuring that its filed ( soft and hard copies), accurately referenced and stored  for easy access.
·         Set up and file all supplier information, hard and soft copy, to enable easy access when required
·         File  all procurement communications and correspondence for reference when required
·         File all procurement documents and maintaining proper record of purchases made
·         Producing accurate, timely and concise management reports, highlighting where action needs to be taken:
·         Procurement  Status Report (weekly)
·         Lease Status Report when applicable (Quarterly)
·         Liaise with accountable managers to ensure they fully understand the reports; speedily incorporating any feedback into the final report.

Qualifications, Skills and Experience: 
·         The ideal candidate must hold a Degree in Procurement
·         CIPS qualified
·         MS Office Skills
·         3-5 years’ experience in a medium sized organisation.
·         Knowledge of administrative, budgetary, procurement procedures
·         Strong negotiation, problem solving analytical skills
·         Pay attention to detail.
·         Concentrate on all aspects of a task, commitment to achieving high quality results and value for money
·         Ability to develop solutions to problems as they arise
·         Ability to prioritize own workload in a high pressure environment
·         Strong Communication Skills (Oral and Written)
·         Strong supervision and people skills
·         Building Effective Teams
·         Integrity & Results
·         Customer Focus
·         Drive for Results
·         Dealing with Paradox
·         Learning on the fly
·         Negotiating
·         Cross cultural Sensitivity

How to Apply:
All applicants are encouraged to send their application letters clearly articulating alignment with the above profile and an updated detailed (CV) giving day time telephone contacts and names and addresses of 3 (three) work related referees to

Deadline: 14th December 2018

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Procurement Officer Non-profit Jobs - War Child Holland (WCH)

Job Title:             Procurement Officer
Organisation: War Child Holland (WCH)
Duty Station: Kampala, Uganda
Salary Range: UGX Gross 1,541,054 – 2,391,453
Reports to: Logistics Coordinator

About US:
War Child Holland (WCH) is an International non-profit organization that has been working in Uganda since 2004, mainly in the Lord’s Resistance Army (LRA) affected areas. As the situation in Uganda has stabilized, WCH has closed its programs related to the LRA conflict and started a refugee response program in early 2016 in the West Nile region, offering psychosocial support to children, young people and families in the refugee and host communities. In addition to psychosocial support, the country office is in the process of establishing education projects with partners.

Job Summary:   The Procurement Officer ensures that WCH’s, procurement and assets are conducted effectively and efficiently.

Key Duties and Responsibilities: 
Ensures that WCH’s, procurement and assets are conducted effectively and efficiently.
  • Responsible for local/international procurement of goods/services following WCH and donor procedures.
  • Ensures all procurement is initiated on time and complies with each donor requirements.
  • Makes monthly reports on procurement.
  • Responsible for bidding processes as per WCH guidelines and endure bidder/supplier is a member of the procurement committee.
  • Collects, analyzes, evaluates and gives objective recommendations of quotations.
  • Sources and liaises with suppliers to ensure effective and timely availability of supplies.
  • Responsible for acquiring preferred suppliers, managing them and ensuring periodic review/renewal of relationships with supplier.
  • Ensures a proper administration of procurement documents.
  • Proper recording of transport of goods using the way bill.
  • In collaboration with other departments, ensures stock controls are in place and effectively used.
  • Ensures proper distribution of assets to the respective persons/field offices.
  • Responsible for soft/hard copy registration of all assets and stocks according to WCH and donor requirements.
  • Ensure all assets are labeled in a correct manner.
  • Identify all faulty assets and propose disposal methods according to WCH and donor requirements.
  • Ensures an accurate and updated asset list that is shared with the different stakeholders monthly.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Procurement and Logistics Management is preferred
  • Three years of working experience procurement and asset management is required.
  • Fluent in English (spoken and written word)
  • Experience with iNGO and working with institutional donors is preferred.
  • Good communication skills, service oriented and a pro-active attitude
  • Logical thinking skills, multitasking and a practical, hands-on mentality
  • Result focused and persistent to reach goals
  • Basic IT knowledge is preferred.
  • Planning and organization skills, efficient and conscious of time
  • Ability to work with a high degree of professionalism
  • Accurate, consistent and transparent
  • Team player.
  • Commitment to the vision and goals of War Child Holland in Uganda, including adherence to the Child Safeguarding Policy, is essential”

How to Apply:
All suitably qualified and interested candidates are invited to apply by uploading an English CV consisting of maximum two pages, and answer our questionnaire (please note that a cover letter is not requested) through the following hyperlink:

Deadline: 9th December 2018

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